Summary
Overview
Work History
Education
Skills
Timeline
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Alyssa Santos

Ontario,CA

Summary

Financial Administrative Assistant with strong background in maintaining and managing financial records, budgeting, and expense reporting. Skilled in using various types of accounting software and providing administrative support to finance teams. Strengths include problem-solving ability, high level of accuracy in work, and effective communication skills. Have contributed to increased efficiency and cost savings in previous roles through strategic financial planning and management.

Overview

4
4
years of professional experience

Work History

Financial Administrative Assistant

City of Ontario
Ontario
04.2024 - 04.2025
  • Efficiently processed over 100 purchase requisitions monthly, sourcing them into purchase orders within WorkDay, ensuring compliance and streamlining financial operations.
  • Supported City staff in managing procurement needs by providing guidance on purchasing policies, resulting in streamlining processes and enhanced budget efficiency.
  • Streamlined procurement processes by issuing Purchase Orders (PO’s) and sourcing requisitions, ensuring accurate contract balances and effective utilization of the Chart of Accounts, which enhanced financial reporting and minimized discrepancies.
  • Streamlined the management of over 200 internal credit cards using Excel, enhancing the accuracy in monthly reconciliations and reducing errors by 15% through meticulous review of purchases.
  • Streamlined the contract review process of over 50 agreements expertly routing them through DocuSign and crafting insightful agenda reports that facilitated informed decision-making during City council meetings.
  • Executed detailed reviews of 100+ vendor contracts and W-9 tax documents, ensuring 100% compliance with regulatory standard significantly reducing data entry errors.
  • Streamlined the onboarding process for new suppliers by effectively entering remit-to details and verifying information, successfully processing over 50 requests monthly to enhance supply chain accuracy.
  • Provided training to new and temporary personnel and supported both internal departments and external vendors.
  • Ensured accurate application of tax rates on purchases and added contracts contingencies as needed.
  • Recommended and supported the implantation of procedural improvements to enhance purchasing efficiency.

Administrative Assistant

City of Pomona
Pomona, CA
01.2021 - 04.2024
  • Handled key financial and administrative tasks, including processing purchase orders, reconciling invoices, and managing accounts payable.
  • Maintained organized logs and prepared weekly reports to significantly boost departmental accountability and fostering clear communication within the team.
  • Streamlined payroll and bid data for construction projects and reviewed utility billing from Southern California Edison to verify cost-effectiveness.
  • Supported ADA compliance efforts and collaborated with multiple departments to streamline document submissions and ensure policy compliance.
  • Leveraged the FMS II system to oversee financial transactions monthly, enhancing data accuracy, reducing errors by 15%.
  • Optimized reporting processes using Granicus software, ensuring timely and precise record-keeping that enhanced data reliability and decision-making.
  • Leveraged expertise in Microsoft Office Suite to create compelling presentations and streamline data analysis, contributing to more efficient team collaborations and successful project outcomes.
  • Managed database systems containing customer contact information.
  • Managed office supplies inventory and placed orders when necessary.
  • Answered questions from customers regarding products and services offered by the City.

Education

Bachelor of Science - Economics

Cal Poly University
Pomona, CA
05-2025

Skills

  • Communication
  • Strategic thinking
  • Time Management
  • Strong Organization
  • Record Keeping
  • Microsoft Word (Proficient)
  • Microsoft Excel (Proficient)
  • DocuSign Routing
  • FMS (Finance Management System) II
  • Granicus
  • Planet Bids
  • Chart of Accounts
  • Audit Preparation
  • Financial Data and Accuracy
  • Policy Compliance
  • Collaboration
  • Problem-Solving
  • Written Communication
  • Organizational Skills
  • Attention to Detail
  • Office Administration

Timeline

Financial Administrative Assistant

City of Ontario
04.2024 - 04.2025

Administrative Assistant

City of Pomona
01.2021 - 04.2024

Bachelor of Science - Economics

Cal Poly University

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