Summary
Overview
Work History
Education
Skills
Certification
Timeline
Generic

Alyssa Scarlata

Hillsboro,OR

Summary

Dynamic program coordinator with proven expertise at the ASCENT Leadership Program, excelling in leadership coaching and project management. Adept at fostering teamwork and implementing process improvements, I drive successful outcomes while navigating complex challenges. Proficient in Microsoft 365, I enhance operational efficiency and support transformational leaders in achieving their goals.

My purpose: To lift and to see. I show up wholeheartedly to teams, visioning with others, and executing alongside them to bring shared goals to life.

Overview

13
13
years of professional experience
1
1
Certification

Work History

PROGRAM COORDINATOR OPA 2

ASCENT Leadership Program, Oregon DAS
Salem, Oregon
01.2019 - Current
  • Provide administrative, logistical, and coaching support for statewide leadership development programs.
  • Certified Leadership Circle Profile coach; guides leaders through 360 feedback and development planning.
  • Streamline operations and scale services for a small, high-impact team.
  • Standardize processes and ensure compliance with state administrative policies.
  • Utilize project management principles and practices to administer program services.

ROTATIONAL PROGRAM MANAGER NRS 4

Department of Geology and Mineral Industries
Portland, Oregon
11.2018 - 09.2019
  • Collaborate with members of the executive leadership team to provide vision and direction.
  • Managed a program consisting of nineteen staff members.
  • Monitored employee performance and encouraged teambuilding.
  • Assist staff in developing timelines and goals for desired outcomes.
  • Collaborated with supervisors, project managers, and the financial office in the challenge of navigating project budget overruns and upgrading the methodology/tools for scoping future grants.

ROTATIONAL PROGRAM SUPERVISOR NRS 3

Department of Geology and Mineral Industries
Portland, Oregon
11.2017 - 11.2018
  • Documented employee performance, and responded to grievances.
  • Promoted teamwork and work-life balance for a healthier work culture.
  • Assigned tasks and reviewed milestones with Project Managers.
  • Coach direct reports through career changes, retirement, career exploration, and increased responsibilities.
  • Ensure that direct reports follow work procedures and comply with performance standards.
  • Working with Human Resources, I updated the position descriptions of limited-duration staff.

FISCAL ANALYST FA 1

Department of Geology and Mineral Industries
Portland, Oregon
12.2015 - 11.2018
  • Verified compliance of expenditures with agency policies, contracts, and grant budgets prior to payment.
  • Collaborated with Chief Financial Officer on auditing expenditures and revenue for accurate project tracking.
  • Tracked and prepared monthly financial statements for comprehensive financial oversight.
  • Facilitated invoicing for state agencies and vendors per established contracts and agreements.
  • Conducted monthly grant budget meetings with Project Managers to review financial performance.
  • Executed necessary adjustments with approval from Chief Financial Officer.
  • Analyzed and prepared agency responses to Fiscal Impact Statements for proposed legislation.
  • Drafted and implemented State Audit recommendations with Chief Financial Officer to enhance workflow.

WOC EXECUTIVE SUPPORT ES 1

Department of Geology and Mineral Industries
Portland, Oregon
10.2014 - 12.2015
  • Coordinated logistics for board meetings and agency travel.
  • Supported the Assistant Director and maintained project tracking.
  • Assisted with invoicing and data entry for business operations.
  • Executed tasks that allowed the office to operate smoothly, while prioritizing larger responsibilities.

OFFICE SPECIALIST OS 2

DEPARTMENT OF GEOLOGY, MINERAL INDUSTRIES
Portland, Oregon
02.2014 - 01.2015
  • Provided front-line customer service and public information.
  • Maintained office equipment and trained staff.
  • Assisted in the operations of a small publication and map store by processing sales, public inquiries, and inventory control.

LEAD COUNTER AND CUSTOMER SERVICE

PARR LUMBER
Portland, Oregon
07.2012 - 02.2014
  • Managed scheduling of staff shifts.
  • Communicated with vendors about products, issues, and promotions for store sales.
  • Created and managed operational document procedures to improve business practices.
  • Provided personalized customer services for internal and external customers.
  • Responsible for store deposits and financial reports.
  • Calculated and analyzed financial discrepancies in daily registers and vendor accounts.

Education

Foundational Training Program

DAS
05-2018

BACHELOR OF SCIENCE - EARTH SCIENCE

Western Oregon University
Monmouth, Oregon
01.2011

Skills

  • Task prioritization
  • Teamwork and collaboration
  • Data management
  • Leadership coaching
  • Project management
  • Process improvements
  • Project coordination

Software proficiencies: Microsoft 365, Adobe Acrobat, SmartSheet

Certification

  • Leadership Circle Profile (LCP) 360 Coach
  • Oregon Project Management Associates (OPMA) certificate

Timeline

PROGRAM COORDINATOR OPA 2

ASCENT Leadership Program, Oregon DAS
01.2019 - Current

ROTATIONAL PROGRAM MANAGER NRS 4

Department of Geology and Mineral Industries
11.2018 - 09.2019

ROTATIONAL PROGRAM SUPERVISOR NRS 3

Department of Geology and Mineral Industries
11.2017 - 11.2018

FISCAL ANALYST FA 1

Department of Geology and Mineral Industries
12.2015 - 11.2018

WOC EXECUTIVE SUPPORT ES 1

Department of Geology and Mineral Industries
10.2014 - 12.2015

OFFICE SPECIALIST OS 2

DEPARTMENT OF GEOLOGY, MINERAL INDUSTRIES
02.2014 - 01.2015

LEAD COUNTER AND CUSTOMER SERVICE

PARR LUMBER
07.2012 - 02.2014

Foundational Training Program

DAS

BACHELOR OF SCIENCE - EARTH SCIENCE

Western Oregon University

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