Alyssa Le

Administrative Secretary

Accounts Payable

Payroll Manager

Financial Support

• Coordinated office operations to ensure effective workflow and communication among departments.
• Prepared detailed reports and documents, enhancing clarity and accuracy in information dissemination.
• Streamlined filing systems, improving accessibility and organization of important records.
• Implemented process improvements, enhancing accuracy of financial reporting.
• Oversaw monthly reconciliations, ensuring alignment with company financial records.
• Collaborated with cross-functional teams to support budgeting and forecasting initiatives.
• Reduced payment discrepancies with thorough invoice review, analysis, and reconciliation efforts.
• Reviewed monthly expense reports for accuracy, identifying opportunities for cost savings and efficiencies.
• Developed reports for senior management to outline expenditures, vendor spend, and forecasting.
• Partnered with finance team to complete month-end accruals and account reconciliations.
• Streamlined payroll processes to ensure timely and accurate employee compensation.
• Managed payroll software systems, optimizing functionality and user experience for staff.
• Conducted regular audits of payroll processes, ensuring adherence to organizational standards and best practices.
• Performed calculations in overtime, vacation, and sick hours to provide accurate data to payroll processing database.
• Calculated deductions and processed payroll for employees.
• Reviewed time records for 30 employees to verify accuracy of information.
• Monitored and updated employee information in payroll system to add changes in salary, bonuses and deductions.
• Ensured compliance with federal, state, and local tax laws by staying current on regulations and updating policies accordingly.
• Processed payroll garnishments such as tax liens and child support.
• Assisted in conducting internal audits to evaluate operational efficiency.
• Maintained accurate filing systems for documentation and correspondence.
• Collaborated with team members to streamline audit processes and improve accuracy.
• Led quarterly audits, providing insights for continuous improvement initiatives.
• Researched cash variances, investigated root causes and corrected problems with detail-oriented approach.
• Supported senior auditors by preparing necessary documentation and maintaining well-organized files throughout the audit process.

Office Secretary

Accounts Payable / Receivable

Payroll Administrator

• Organize office and assist associates in ways that optimize procedures
• Sort and distribute communications in a timely manner
• Create and update records ensuring accuracy and validity of information
• Maintain trusting relationships with suppliers, customers and colleagues
• Answer phone calls and redirect them when necessary
• File and update contact information of employees, customers, suppliers and external partners
• Process accounts and incoming payments in compliance with financial policies and procedures
• Perform day to day financial transactions, including verifying, classifying, computing, posting and recording accounts receivables' data
• Prepare bills, invoices and bank deposits
• Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted.
• Generate financial statements and reports detailing accounts receivable status
• Collect and verify timekeeping information for all employees
• Calculate bonuses and commissions when appropriate
• Manage and calculate taxes and deductions
• Initiate periodical payments timely either by preparing and administering checks or making direct deposits through a bank payment system
• Issues statements and invoices and maintain records

• January '15 - January '16
• P&C Insurance Licensed through TDI
• Health Insurance Licensed through TDI
• RESPONSIBILITIES
• - Develop leads, schedule appointments, identify customer needs, and market appropriate products and services.
• - Establish customer relationships and follow up with customers, as needed.
• - Provide prompt, accurate, and friendly customer service. Service can include responding to inquiries regarding insurance availability, eligibility, coverages, policy changes, transfers, claim submissions, and billing clarification.
• - Work with the agent to establish and meet marketing goals.
• - Use a customer-focused, needs-based review process to educate customers about insurance options.
• - Maintain a strong work ethic with a total commitment to success each and every day.

• RESPONSIBILITIES:
• - Government Contract Employee
• - Expense Reporting
• - Daily Reports
• - Secure, Capture & Transmission of Biographic Data
• - Scan Documents into UES Database
• - Basic Maintenance with Finger Print Equipment
• - Daily Filling
• - Verification of Personal Data

• TEMP: POSITION
• RESPONSIBILITIES:
• - Scanning, Filling, Updating Historical Data Files