Amal Al-Qobrosi
Supply Chain & Operations Officer
Summary
Supply Chain, Procurement, and Logistics are my passion in Life and what supersedes this passion is my enthusiasm to deliver excellence in all positions I hold. To be part of an organization that encourages learning, team spirit, and growth, whereby I can enhance my existing practical and theoretical skills and grow from a firm foundation.
With over 7 years of expertise in Supply Chain Management, including procurement, contracts, inventory, and logistics, I am a highly skilled and results-driven Supply Chain & Operations Officer with a proven track record in medical and pharmaceutical procurement, logistics, fleet management, warehouse operations, and compliance in humanitarian and development settings. Expert in using Excel trackers, procurement planning, contract management, and supporting international and emergency supply chain operations. Demonstrates strong understanding of donor compliance, including USAID, ECHO, BHA and UN agencies. I seeking to contribute to impactful international missions through efficient and transparent supply chain solutions.
Overview
8
8
years of professional experience
2017
2017
years of post-secondary education
5
5
Certifications
Work History
Supply Chain & Operations Officer
Relief International
02.2023 - Current
- Responsible Process the procurement requests in accordance with RI policies and procedures, in a transparent, accountable, efficient and cost-effective manner. Assist with ensuring that all procurements are managed, tracked and recorded.
- Represent Procurement Coordinator on his absence or time away from the office.
- Coordinating all purchase orders for materials, equipment.
- Responsible Act as the point of contact for RI to suppliers, vendors and service providers. Liaise with programs to ensure appropriate quality, quantity and pricing of purchased goods.
- Ensure detailed completion and filing of all procurement documentation including but not limited to PR, RFQ, CBA, PO, etc. Assist with maintaining accurate filing systems, with documented and supported records of actions for audit purposes. Ensure procurement paperwork is complete and that all approvals have been obtained before purchases are made.
- Overseeing purchasing operations and monitoring inventory levels.
- Consolidated and maintained country-level procurement tools including Procurement Plans, Procurement Trackers, Contract Trackers, and Supplier Databases.
- Ensured the timely and efficient completion of procurement activities linked to programmatic needs, maintaining cost-effectiveness, transparency, and accountability throughout.
- Represent procurement of pharmaceutical items and medical equipment/accessories in alignment with RI's Medical Procurement Policy, while advising field teams on procurement planning and strategic execution.
- Act as a member of the SCO Team and provide support to the procurement coordinator /SCO Manager to ensure the delivery and implementation of all procurement support systems according to RI policies and procedures.
- Responsible for ensuring a full adherence of the policies & procedures for all operation & sticking into organization & DONOR's requirements.
- Acted as the primary liaison with suppliers, vendors, and service providers, coordinating with program teams to validate product specifications, quality standards, and pricing.
- Participate in making a report on all operations activities on a monthly and quarterly basis.
- Responsible of handling Emergency procurement & international purchases.
- Drafting procurement documents, placing orders, and negotiating supplier contracts.
- Ensure cultivating strong relationships with vendors, subcontractors, and suppliers.
- Participate in the project's monitoring and evaluation for the PP Plan and BVA, results framework, monitoring of the project's important indicators, baseline assessment instrument.
- Preparing & updating procurement plans & Tracker tool.
- Preparing daily, monthly & annual reports.
- Ensure completion of a range of procurement processes and activities requiring some interpretation of standard guidelines/practices and recommend straightforward courses of action to staff, and technically support other staff.
- Responsible of all methods within the department; from conducting data entry, analyzing the information/ data & executing final reports for senior managements.
- Responsible of providing full administrative and procurement support for supply chain & operations personnel & other entities as well.
- Key facilitator for processing all procurement within timeframe, good quality at efficient & cost-effective manner.
- Assist Provide data to the Supply Chain Coordinator/Manager in order to monitor and assess overall logistics performance in support of the programs, as well as update the field Asset Register, ensuring that all program assets are documented.
- Assist SC with the analysis of logistic Trackers.
- In charge of reports' consolidation from all field offices.
- Responsible Provide input to area SCO team for procurement planning and the provide advice on the completion of the procurement according to procurement strategy.
- Responsible for the timely completion of procurements which are directly related to needs of activities in country.
- Ensure that vendor watchlist checks /enhanced due diligence are carried out for every purchase, updated regularly and, recorded appropriately.
- Collaboration and Teamwork: Working effectively with diverse teams across different functions and Ability to work under highly stressful conditions.
- Tools: Power BI, KOBO, Microsoft Office (Advanced Excel, Access), ArcGIS.
- Ability to work under highly stressful conditions.
- Behave Ethically: Understand ethical behavior and ensure that the behavior of others is consistent with these standards and aligns with the values of the organization.
- Build Relationships: Establish and maintain positive working relationships with others, both internally and externally, to achieve the goals of the organization.
- Creativity/Innovation: Develop new and unique ways to improve operations of the organization and to create new opportunities.
- I have ability to work in a composed, competent, and committed manner and exercises careful judgment in meeting day-to-day challenges.
Supply Chain & Operation Assistant
Relief International
09.2018 - Current
- Responsible for ensuring a full adherence of the policies & procedures for all operation & sticking into organization & DONOR's requirements.
- Responsible of handling Emergency procurement & international purchases.
- Ensure completion of a range of procurement processes and activities requiring some interpretation of standard guidelines/practices and recommend straightforward courses of action to staff, and technically support other staff.
- In charge of handling Supply Chain & Operation functions which is include but not limited to: - Processing procurements operation from initiating the process, till placing the agreements, delivering the services/ materials with good quality and paying off vendor.
- Preparing tender's dossier, publication, receiving & participating in the evaluation, and placing awards.
- Represent Procurement Officer and Coordinator on his absence or time away from the office.
- Supervise all country's procurement teams over for the tracker’s procurement monthly.
- Update and develop supplier database for both goods and services.
- Assist with all high-value contracts and procurement tenders.
- Report coordinating all procurement and contract trackers.
- Conducting vendor watch list checks via CSI Watchdog.
- Participating in senior management meetings & provide technical support & guidance as appropriate.
- Represent sometimes for the Establish and maintain a WCO transportation management system for the Procurement process international.
- Assist with coordinator Set KPI's for all related teams in both procurement and logistics.
- Assist with Updating and developing supplier databases for both goods and services.
- Creates a daily transportation schedule board and pre-plans based on daily transportation needs to and from accommodations.
- In charge of Perform operational functions relating to the procurement process, including the preparation of documents related to assigned procurement actions, issuance of tenders and purchase orders, evaluation of bids, follow-up with suppliers, attendance at tender opening panel, draft simple amendments and/ or renewals to contracts and service orders under the guidance of the supervisor.
- Analyzes data from managerial tools.
- The transportation system is monitored in accordance with standard key performance indicators (KPIs);
- Ensure communication with the Procurement and Logistics section to ensure that all goods meet appropriate technical criteria.
- Issuing POs & drafting contracts which is include but not limited to services/ constructions, maintenance, and supplies' contracts.
- The creation of monthly reports, the preparation of cost-recovery invoices, and the semi-annual PO closure exercise.
- Monitoring the flow of goods through the supply chain.
- Negotiating with suppliers to minimize raw material and transportation costs.
- Ensure Communicate with internal and external stakeholders to ensure the contracts are fully implemented per the contracted terms and conditions, initiate the report on a daily basis, till the completion of the contract.
- Ensures organization of logistical services for the purchased goods either from international or national firms.
- Ensure Implementation of the internal control system which ensures that Purchase orders are duly prepared and dispatched.
- Timely corrective actions on POs with BVA check errors and other problems.
- Draft and submit Inspection Work Orders referencing the terms and conditions of Long-Term Agreements for review and approval.
- Responsible for the timely completion of procurements which are directly related to the needs of activities.
- Control the implementation of transitional shelter by monitoring it and making field visits as needed.
- Assist in the Coordination of the precise time period, timetable, and authorizations for each road movement with government authorities, and other engaged players, and Ensures that all field movement coalition clearances are archived.
- Process the procurement requests in accordance with RI policies and procedures, in a transparent, accountable, efficient and cost-effective manner. Assist with ensuring that all procurements are managed, tracked and recorded.
- Assist the Operations Officer in engaging with local authorities.
- Act as the point of contact for RI to suppliers, vendors and service providers. Liaise with programs to ensure appropriate quality, quantity, and pricing of purchased goods.
- Ensure detailed completion and filing of all procurement documentation.
- Assist with maintaining accurate filing systems, with documented and supported records of actions for audit purposes. Ensure procurement paperwork is complete and that all approvals have been obtained before purchases are made.
- Ensure that vendor watch list checks are carried out for every purchase, updated regularly and, recorded appropriately.
- Support in the accurate and timely updating of the procurement tracking database. Support in the updating of the supplier database.
- Provide logistical support to distribute and deliver goods to RI's partner and/or implementation sites as needed.
- Maintain and monitor database records related to procurement actions undertaken, assigned tenders, and contracts, a Coordinator collection of statistical information on procurement actions and ensure that information maintained in the relevant systems is accurate and updated.
- I worked on developing a database for tracking the path of all purchases in all directorates and merging them into one master, He made the monthly reports and submitted them to the Coordinator and made the quarterly reports every three months, And work with the Correspondent to improve these reports and raise them in an appropriate manner.
- Prepare procurement plans for all operation with each program.
- Keeping in touch with suppliers and developing cordial relationships with them.
- Follow organizations procurement producers to fulfil all the required documents and policies.
- Coordinate with vendors to receive offers for RFQ's and related documents including sending PO's, creating GRN's and Invoices.
- Issue purchase order, contract for purchase order and services orders.
- Update system with all related documentation PR, PO, GRN and create regular reports related to such daily activities to update procurement tracker and database.
- Follow vendors to deliver goods and services purchased.
- Cross check for PR specifications with project managers also make sure goods are stores and transported in correct method for each request.
- Preform all tendering process for both services and goods for the organization according to policies.
- Develop and evaluate vendor list with new suppliers to make sure company gets the best value for money.
- Create quarterly, half year and yearly framework agreements with vendors for block supplies.
- Fleet management, Generators & Lease control.
- Prompt response to support logistically the requirements needed from this section to any Emergency support.
- Plan, organize & control daily requests of transport for staff movements & mission.
- Coordinate with security department the condition of roads before any journey takes place.
- Ensuring all drivers & personnel are following safe driving & behave during any journey and adhering to organization policy.
- Supervision of a large number of subcontracted personnel serving under this section.
- Follow up inspection of new vehicle & ensures it's according to standards & in good condition.
- Ensuring of maintain an appropriate diesel stock in CO Tanks.
- Following up all lease under organization found, ensuring proper leases being rented, renewed & smooth payment made.
- Responsible for tracking all incoming and outgoing vehicles, including delivery dates and shipping movements, and the movement of purchases (goods) from the point of contracting with the supplier until they enter the stores.
- Ensure Download the invoice status reports on a weekly basis from the Invoice Tracking System.
- Monitors vehicle/driver movement, ensures consistent use of standard WHO fleet management tools such as trip logs and fuel logs, and ensures compliance with DSS requirements for movement, such as telephone or radio notification of movement details and passenger call signs.
- Controlling goods movements as per the (GR/GI procedures).
- Ensure Initiate request to hire vehicle when there is no sufficient WHO vehicle numbers; Assign rental vehicle for the required activity.
- Assist Ensure that the Logistic staff/assets assistant keeps correct asset paperwork, and provide logistics assistance to Logistics staff based on agreed-upon objectives with the Supervisor.
- Carries out periodic physical inventories for materials movement and reporting.
- Represent logistics officer on his absence or time away from office from Assist in verification of the monthly vehicles reports and preparation of the logistics monthly report and support the fleet assistant on the movements and activities of the Drivers.
- Ensuring preservation of the materials & expiry dates.
- Prepares monthly reports (stock levels, costs, & warehouse consumable materials).
- Planning & monitoring the storage, space optimization, delivery, and dispatch orders.
- Maintain files & ensuring cloud archiving for all docs such as POs, GRNs, SRF, records, bills, certificate of origin, materials certificate, packing list, packing notes, WH dispatching notes, cargo manifest.
Finance Assistant
Relief International
01.2017 - 09.2017
- Support the day-to-day operations covering financial accounting services reconciliation of inputs and verifying accuracy of all transactions entered in the NS system.
- Upload the Financial transactions into NS system and keep updated report on the statues of the uploading process.
- Ensuring that all required documents being attached, and calculations are correct, appropriate approvals and reviews made before payments' release as per RI authority matrix.
- Carry out archiving system for all finance documents and reports, and ensuring it's properly filed, labeled and stored either electronically or as hard copies, with ease access to these files and documents.
- Ensure a clear & complete description for all financial documents (Purchase Request, Request for the payments invoices…etc.);
- Ensures maintaining an appropriate management of data file and the proper filing of the electronic and hard copies of the financial documents and reports and maintain payee statement records.
Education
Master of Business Administration -
Bachelor's in information system - undefined
Azal University
Diploma in Information System - undefined
Sana'a University
Skills
Supply Chain
Procurements
Contracts Managements
Logistics control
Sea/Air freight
Transport costs
Shipping
Negotiating
Information system
Procurement & Tendering
Analytical
Writing/drafting skills
Contract Management & Reporting
Warehouse & Inventory Control
International & Emergency Procurement
Ability to train and educate other people
Familiarity with business principles and practices
Grant Reporting & Project Close-out
Strong knowledge of RI Procurement Policies
Vendor Due Diligence & Compliance
Analytical Skills
Communication inter-personal Skills
Negotiation Skills
Supply chain distribution
Resource management
Operational efficiency
Office administration
Supply chain management
Resource allocation
Supply chain duties
Operations management
Operational excellence
Logistics management
Purchasing and planning
Warehouse management
Business development
Operations oversight
Capacity planning
Data analysis
Logistics
Training Certificates
- International Procurement
- Medical-Logistics-in-Pandemics-MLP
- Supply Chain Management
- Fleet Management
- Scenario Using Proper Warehousing Processes and Procedures
- Warehousing
- Procurement Planning
- Procurement
- Communications Reporting And Visibility
- First Aid
- Human Development
- CMAM
- Preventing Corruption in Humanitarian
- RI New Employee Orientation Policy training (with policy acknowledgements)
- RI YEM New Employee Orientation
- Communication and leadership
- Business Writing Skills
- Combatting Trafficking in Persons
- Code of Conduct
- Conflict of Interest Policy Training
- Ethics and Security Incident Reporting and Management
- Preventing Support for Prohibited Parties Policy
Accomplishments
- Achieved [Result] by introducing [Software] for [Type] tasks.
- Achieved [Result] by completing [Task] with accuracy and efficiency.
- Resolved product issue through consumer testing.
- Used Microsoft Excel to develop inventory tracking spreadsheets.
- Achieved [Result] through effectively helping with [Task].
- Collaborated with team of [Number] in the development of [Project name].
- Supervised team of [Number] staff members.
- Documented and resolved [Issue] which led to [Results].
Additional Information
Done
Certification
[Area of expertise] License - [Timeframe]
Timeline
Supply Chain & Operations Officer
Relief International
02.2023 - Current
Supply Chain & Operation Assistant
Relief International
09.2018 - Current
Finance Assistant
Relief International
01.2017 - 09.2017
Bachelor's in information system - undefined
Azal University
Diploma in Information System - undefined
Sana'a University