AMANDA ACEVES
Costa Mesa,CA
Summary
Detail-oriented accounting professional with 8+ years of hands-on experience in full-cycle accounts payable, trust and estate accounting, and financial reconciliation. Proven ability to thrive in fast-paced environments and manage high-volume transaction processing. Recognized for exceptional accuracy, problem-solving skills, and dedication to process improvement. Adept at working independently and cross-functionally to support efficient financial operations.
Overview
10
10
years of professional experience
Work History
Full Cycle Accounts Payable/Accounting Specialist
Sage Hill School
Newport Beach, CA
08.2022 - Current
- Manage full-cycle accounts payable operations, including processing vendor invoices, issuing weekly payments, and ensuring timely approvals—supporting fiscal responsibility in an educational nonprofit setting.
- Collaborate with faculty, vendors, and business office partners to resolve AP and credit card inquiries, maintaining a strong standard of service and financial stewardship.
- Prepare monthly journal entries and reconciliation schedules, including fixed assets, prepaid expenses, and AP accruals, aligning with nonprofit accounting practices.
- Oversee credit card program administration, ensuring proper documentation, coding, and timely reporting to promote transparency, and expense control.
- Track and remit quarterly tax withholdings for out-of-state vendors, in compliance with regulatory requirements.
- Assist with the coordination of annual property and liability insurance renewals, and manage internal and external requests for certificates of insurance.
- Support the school’s mission-driven operations by maintaining financial accuracy and accountability across all levels of purchasing and expense tracking.
- Act as an advisor for the Community Outreach Service Learning Project, supporting students in planning, executing, and reflecting on service initiatives that benefit local nonprofit organizations and underserved communities.
Accounts Payable Specialist
Balboa Capital Corporation
Costa Mesa, CA
04.2021 - 08.2022
- Managed full-cycle accounts payable, including receiving, processing, verifying, and paying more than 1,000 invoices per month, averaging $2.5 million.
- Responsible for establishing and maintaining relationships with all vendors.
- Managed the accounts payable email inbox by answering and resolving vendor, employee, and upper management questions and concerns.
- Performed monthly reconciliations of five company credit cards and accounts payable transactions within the company bank account.
- Generated a monthly aging report and maintained historical records for upper management.
- Initiated over 250 monthly wire transfers to vendors for equipment costs and referral fees.
- Received and issued monthly expense reimbursements for over two hundred employees.
Trust Administrative Assistant
First Foundation Bank
Irvine, CA
08.2020 - 04.2021
- Reviewed the trust accounting software each day for daily accounts payable processing.
- Performed data entry of approved accounts payables, including recurring/non-recurring bill payments and discretionary distributions, while ensuring that cash positions are adequate to cover payments.
- Processed all receivables that were posted to client trust accounts.
- Generated trust accounting system downloads, and prepared periodic reports for management and clients as needed.
- Prepared routine correspondence and informational forms needed for documenting trust activities.
- Assisted the Trust Administrator with new account opening processes while adhering to BSA and OFAC regulations.
Estate Accountant
OC Elder Law
Fullerton, CA
08.2019 - 07.2020
- Created the accounting department by implementing procedures, templates, and protocols, allowing for the execution of trust and estates accounting for trust litigation and trust administration.
- Prepared and reconciled a trust and estate’s asset accounts to complete an accounting that complies with accounting principles, regulatory requirements, and industry practices, which were filed with the court pursuant to probate code §1060 through §1064 in trust litigation matters, as well as the administration of the decedents’ estate.
- Processed all accounts payables, accounts receivables, and attorney trust account reconciliation.
- Reviewed accountings from opposing counsel to determine the accuracy that the attorney used to file a formal objection in trust litigation matters.
Accounting Assistant
Quick Bridge Funding
Irvine, CA
09.2015 - 08.2019
- Supported the Controller in month-end processes by reconciling various accounts, including broker commissions, origination fees, and commissions for syndicated deals, as well as correcting errors as they arose.
- Performed daily bank reconciliations for five cash accounts, with attention to detail, to ensure accuracy.
- Posted incoming cash receipts and validated them through the trial balance.
- Communicated with our financing bank regularly by submitting a borrowing base report, which required creating, analyzing, and reviewing pivot tables for over 2,000 loans.
- Pledged loans to the custodian bank for certification by preparing and analyzing reports.
- Processed A/P and A/R (weekly broker commissions, vendor invoices, investor interest payments, and received commissions).
- Performed loan accounting and treasury functions, including loan terminations, intercompany and intracompany bank transactions, and determined and processed customer refunds.
- Processed daily loan purchase transfers and loan bookings.
- Validated funded loans for accuracy daily.
- Processed employee expense reports and monthly American Express credit card statements.
Education
Certified Accounts Payable Specialist -
Institute of Financial Operations & Leadership
Certificate - Fiduciary Accounting from Start to Finish
CalCPA
12.2019
Diploma - undefined
La Habra High School
06.2010
Skills
- Accounting Systems: Microsoft Dynamics GP, Lease Plus
- Tools: Microsoft Excel, Word, Outlook
- Functions: AP/AR, General Ledger, Reconciliations, Financial Reporting, Credit Card Management
- Strengths: Critical Thinking, Time Management, Accuracy, Process Improvement, Communication
Accomplishments
- Received Balboa Capital’s Accounting Operations Q2 2021 MVP award immediately following 90 days with the company
Timeline
Full Cycle Accounts Payable/Accounting Specialist
Sage Hill School
08.2022 - Current
Accounts Payable Specialist
Balboa Capital Corporation
04.2021 - 08.2022
Trust Administrative Assistant
First Foundation Bank
08.2020 - 04.2021
Estate Accountant
OC Elder Law
08.2019 - 07.2020
Accounting Assistant
Quick Bridge Funding
09.2015 - 08.2019
Certificate - Fiduciary Accounting from Start to Finish
CalCPA
Diploma - undefined
La Habra High School
Certified Accounts Payable Specialist -
Institute of Financial Operations & Leadership