Amanda Aristy
Chicago,IL
Summary
A dedicated individual with a solid background in high-volume office environments focused on delivering exceptional clerical and operational support for professionals. An upbeat individual with a friendly demeanor and sound judgment to handle diverse daily tasks with minimal oversight. Well-versed in managing office supplies, paperwork, and project needs.
Overview
4
4
years of professional experience
Work History
Executive Administrative Assistant
Jewish Federation Of Metropolitan Chicago
05.2023 - Current
- Scheduled appointments, meetings, and events for management staff.
- Responded effectively to sensitive inquiries or complaints.
- Managed physical and digital files, monitored spreadsheets, and updated reports to coordinate project materials.
- Developed administrative processes to achieve organizational objectives and improve office efficiency.
- Prepared and prioritized calendars and correspondence.
- Campaign and event support
- Updated system to organize office documentation, maximizing efficiency and increasing productivity.
- Handled administrative tasks such as expense report processing or invoice reconciliation efficiently; allowing executives to focus on high-priority responsibilities without distraction.
Shelter Manager
Aston Carter
08.2022 - 02.2023
- Delegated work to staff, setting priorities and goals.
- Assigned work and monitored performance of project personnel.
- Recruited and trained new employees to meet job requirements.
- Remained calm and professional in stressful circumstances and effectively diffused tense situations.
- Provided leadership, insight and mentoring to newly hired employees to supply knowledge of various company programs.
- Produced thorough, accurate and timely reports of project activities.
Administrative Assistant
Counseling Center of Illinois
08.2021 - 07.2022
- Created spreadsheets in Microsoft Excel for record-keeping and reporting.
- Developed administrative processes to achieve organizational objectives and improve office efficiency.
- Handled incoming calls and directed callers to appropriate department or employee.
- Pleasantly welcomed visitors, answered phone calls and maintained front reception desk.
- Prepared and prioritized calendars and correspondence.
- Composed correspondence, reports and meeting notes.
- Updated system to organize office documentation, maximizing efficiency and increasing productivity.
- Inventoried and ordered supplies for office.
- Answered phone calls and emails to provide information, resulting in effective business correspondence.
Supervisor
Help at Home
01.2021 - 08.2021
- Displayed strong telephone etiquette, effectively handling difficult calls.
- Reviewed completed work to verify consistency, quality and conformance.
- Planned and managed resources to consistently meet production, quality and cost goals.
- Maintained operating schedules to provide effective coverage for key areas and achieve objectives.
- Determined consumer needs to provide products and services appealing to larger market.
- Complied with company policies, objectives and communication goals.
- Assessed company operations for compliance with safety standards.
- Set specific goals for projects to measure progress and evaluate end results.
- Provided ongoing training to address staff needs.
Education
Associate of Science - Psychology
Malcolm X Community College
High School Diploma -
North Grand High School
06.2021
Skills
- Managing Operations and Efficiency
- Verbal and Written Communication
- Goal Setting
- Technical Proficiency
- Staff Training
- Scheduling and Coordinating
- Hiring and Training
Executive Support
- Team Building
- Team Leadership
- Problem Resolution
- Teamwork and Collaboration
- Customer Service
- Human Resources Management
- Good Judgment
Languages
Spanish
Native or Bilingual
Timeline
Executive Administrative Assistant
Jewish Federation Of Metropolitan Chicago
05.2023 - Current
Shelter Manager
Aston Carter
08.2022 - 02.2023
Administrative Assistant
Counseling Center of Illinois
08.2021 - 07.2022
Supervisor
Help at Home
01.2021 - 08.2021
High School Diploma -
North Grand High School
Associate of Science - Psychology
Malcolm X Community College
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