Amanda Brincat
Sacramento,CA
Summary
Results-driven events professional with a proven track record in project management and event orchestration. Skilled in leading diverse initiatives, providing strategic insights, and ensuring seamless execution. Adept at navigating intricate details, adhering to regulatory requirements, and driving projects to successful completion.
Overview
7
7
years of professional experience
1
1
Certification
Work History
Senior Event Manager (part time)
Community Event Co.
08.2023 - Current
- Collaborate closely with clients to oversee logistics, budgets, and contact lists, applying a project management focus
- Coordinate event elements, manage fundraising software, conduct research, and support marketing plan execution aligned with strategic objectives
- Systematically track registrations, sponsorships, and attendance metrics for comprehensive event analysis
- Provide stage management and on-site logistical support, adhering to project management best practices
- Prepare detailed post-event reports, contributing insights for continuous improvement
- Extend support for other CEC events, ensuring effective planning and on-site staffing
- Maintain accurate time tracking, ensuring effective project time management
- Uphold client confidentiality and provide detailed reports on assignments
- Master the use of provided communication tools for enhanced team collaboration and effective project communication
Co-Owner
The Teetotalist
09.2022 - Current
- Direct comprehensive business operations, overseeing bookkeeping, marketing, and event planning as a dedicated project manager for a successful bar
- Analyze sales data and customer trends to consistently refine and optimize business operations for enhanced efficiency
- Cultivate robust relationships with vendors, customers, corporate partners, and industry leaders, contributing to substantial business growth
- Ensure the maintenance of good standing for partnerships, accounts, and contracts through diligent management
- Successfully secure sponsorships for both internal and external events, significantly boosting revenue and elevating brand recognition
- Manage staffing operations, including training, scheduling, and payroll, ensuring smooth day-to-day operations
Senior Project Manager | Event Production Manager
Intrepid Creative
06.2022 - 01.2023
- Oversaw and managed comprehensive event project plans and timelines, ensuring the timely achievement of all client and internal team deliverables
- Reviewed Requests for Proposals (RFPs) and executed client services contracts to streamline operations and enhance client satisfaction
- Coordinated with external parties to effectively staff and support all aspects of virtual production, ensuring seamless execution, including sound, video, editing, and design crew members
- Led on-set crews during video production shoots, managing payroll, schedules, budget adherence, and overall team coordination
- Developed and maintained strong relationships with B2B clients across organizational levels, consistently delivering outstanding customer service
- Collaborated closely with internal stakeholders, anticipating issues, developing contingency plans, adhering to project budgets, and providing clear communication guidelines for successful program outcomes
- Worked collaboratively with the Account Manager and senior leadership team on post-event processes, completing all post-show reporting and client debriefs to drive continuous improvement initiatives
Project Manager II
Cvent
07.2021 - 05.2022
- Managed event projects with B2B customers across diverse occasions, leveraging multiple functions of the company's SaaS platform for optimal execution, including RFID tracking systems, electronic badging functions, and virtual audio visual (AV) support
- Collaborated with a cross-functional project team, including Business Analysts, Event Builders, Web Designers, On-Site Technicians, and more, ensuring strict adherence to timelines and budgets
- Ensured all completed work aligned with client contracts, meticulously scoping each task and completing change orders for necessary updates to contracts and Statements of Work (SOWs) for project clarity
- Engaged with third-party vendors, obtaining quotes, placing orders, and effectively managing event-specific materials to ensure quality and timely delivery and set up of all tech and equipment
- Generated post-event analytic reports for all clients, showcasing return on investment (ROI) and providing valuable insights to inform future events
- Delivered exemplary customer service to client stakeholders and project team members, fostering long-term relationships and maintaining trust
- Successfully managed multiple concurrent projects from Handover to Project Review, advising customers on best practices for configuration, design, and setup to align with their business goals
Senior Event Planner
CalChamber
06.2017 - 07.2021
- Orchestrated and executed multiple high-profile B2B events annually, skillfully managing all project phases for audiences ranging from 50 to 150 attendees
- This involved meticulous planning, coordination, and execution to ensure exceptional client satisfaction and deliver a consistently high return on investment (ROI)
- Conducted in-depth analyses of event metrics, employing strategic planning and coordination to identify areas for improvement and continually enhance the success and effectiveness of events
- Spearheaded the Request For Proposal (RFP) process for all CalChamber events, strategically managing vendor selection as part of comprehensive project management
- This included securing top-tier vendors and maximizing organizational value through strategic partnerships
- Managed all facets of in-house conference room rentals for staff, Chamber members, and clients, overseeing contracting, setup coordination, and payment collection to ensure seamless operations
- Provided outstanding customer service and implemented efficient event registration processes for numerous organizations across California and the Western United States, leveraging multiple SaaS platforms with a project management mindset for streamlined processes
- Created and maintained visually appealing event websites, registration software, marketing collateral, and mobile apps, using strategic approaches to drive attendance and enhance the overall attendee experience
- Supervised a team member, offering guidance and support to ensure the consistent delivery of high-quality work and contributions to successful event execution
Interim Director, Meetings & Events
CalChamber
08.2019 - 01.2020
- Spearheaded the comprehensive leadership and management of all CalChamber events, orchestrating multiple conferences with over 100 attendees each, resulting in flawless execution and consistently high attendee satisfaction
- Successfully negotiated contracts with hotels and vendors, employing strategic prowess to secure top-tier services while maximizing organizational value
- Pioneered the creation of a dynamic administrative team within the Events Department, providing insightful guidance and unwavering support to ensure the consistent delivery of high-quality deliverables
- Functioned as a crucial liaison between CalChamber and VIPs for all events, skillfully building and nurturing robust relationships with key stakeholders to enhance organizational partnerships
- Managed all facets of concurrent B2B events, demonstrating proficiency in budget management, timeline adherence, staffing coordination, vendor collaboration, and overall event logistics
- Conducted in-depth analyses of event-related data, employing advanced analytical skills to ensure maximum return on investment (ROI), and presented compelling findings to internal stakeholders after each event, contributing to continuous improvement initiatives
Education
Bachelor Of Science - Marketing & Communications
University of Phoenix
Honolulu, HIBachelor Of Science - Business Administration, Finance emphasis
San Diego State University
San Diego, CASkills
- Creative Direction
- Event Management
- Team Leadership and Supervision
- Deadline Management
- Schedule Management
- Project Management
- Operations Oversight
- New Business Development
- Social Media Management
- Staff Oversight
Certification
Certified Meeting Planner, Events Industry Council, 05/01/19
Timeline
Senior Event Manager (part time)
Community Event Co.
08.2023 - Current
Co-Owner
The Teetotalist
09.2022 - Current
Senior Project Manager | Event Production Manager
Intrepid Creative
06.2022 - 01.2023
Project Manager II
Cvent
07.2021 - 05.2022
Interim Director, Meetings & Events
CalChamber
08.2019 - 01.2020
Senior Event Planner
CalChamber
06.2017 - 07.2021
Bachelor Of Science - Marketing & Communications
University of Phoenix
Bachelor Of Science - Business Administration, Finance emphasis
San Diego State University