Amanda Bryan
Mahomet,IL
Summary
Dedicated Executive Administrative Assistant with 30 years of experience in the industry looking for a permanent position where personal and career growth can be found. Maintains professional appearance and demeanor and expertly completes assigned tasks with focus on quality. Dependable and quick-learning team player with effective communication and organizational skills.
Overview
30
30
years of professional experience
Work History
Executive Administrative Assistant
Health Alliance
01.2016 - 04.2024
- Supported Senior Management of Quality & Managed Care Operations, Population Health, Sales and Retention and Directors of Legal, Compliance and Government Relations, Chief Financial Officer (short-term) and Chief Operating Officer
- Managed required budgets and expenses along with processing invoices, maintaining financial records for accurate reporting and analysis
- Scheduled appointments promptly, ensuring optimal use of executive time while minimizing conflicts or cancellations
- Tasked as requested to take minutes and present agendas and presentations
- Coordinated and booked airfare, hotel and ground transportation and prepared itinerary to facilitate successful trips
- Assisted in managing multiple projects for Senior Management including project management for department teams
- Managed executive calendars, scheduling meetings and appointments ensuring optimal use of executive time and minimizing conflicts
- Assisted in event planning efforts, executing successful corporate functions
- Managed attorney requests and bankruptcies for Legal department and HIPPA authorizations for Compliance department
- Drafted professional correspondence on behalf of executives
- Used advanced software to prepare documents, reports, and presentations
- Handled confidential and sensitive information with discretion and tact
- Managed mail and both incoming and outgoing correspondence, email and faxes
Compliance/Government Relations/Facilities Coordinator
Health Alliance
01.2015 - 01.2016
- Reports to Director of Facilities, VP Chief Compliance and Risk Officer, VP Government Business Lines
- Independently researches, develops and composes presentation materials and correspondence as needed for directors, VP’s and department teams
- Responsible for handling budgets for Government business lines, Compliance and Risk and Facilities as well as recording and handling check requests
- Manages weekly vendor deliveries and point of contact for facilities
- Maintains calendars as requested, schedules meetings, arranges appointments, assists in travel reservations and expenditure requests for directors, VP’s, team members and managers
- Provides necessary documents for use in scheduled meetings and attends meetings as requested to take minutes
- Plans and organizes lunches for various meetings
- Assists with or manages multiple projects for directors and VP’s including project management for department teams.
Trade Sales and Marketing Executive Assistant
Human Kinetics
01.2004 - 01.2015
- Reported to Sales and Marketing Directors
- Created and distributed press kits, printing and distribution of galleys and review copies
- Created email campaign for monthly specific titles and new titles on internal website
- Created seasonality studies for marketing and sales directors
- Back up to director for national accounts, preparing sales reports and presentations
- Conduct product performance and data research for independent book sellers, retail book sellers and online retailers
- Research and report on the performance and characteristics of competitor products
- Primary handling of phones, data entry and filing
- Daily use of Microsoft programs and other administrative duties.
Marketing and Sales Support Executive Assistant
Central States Coca-Cola
01.1994 - 01.2004
- Area/Corporate Projects- Reports to Area Corporate Director and Branch Manager
- Commitment Forecast Model, pricing matrix, weekly recaps, key account price reporting
- Branch Sales/Marketing Projects – Reports to sales director and marketing manager
- Attend weekly sales meeting, recap discussion, and plan calendars
- Case sales reports, key business indicator reports, ad and sales tracking, pricing promotion preparation and all correspondence and mailings for Sales, Key Accounts and Cold Drink
- Branch Admin Projects and Duties – Reports to HR/Admin Manager
- Quarterly, Semi-Annual and annual check request processing, back up for branch manager email and HR/Admin Manager duties
- Filing, assist with cash management (including Payroll and Invoicing), telephones, customers, drivers and service calls
- Also held sales and key account positions
Education
No Degree - Business Management
Parkland College
Champaign, ILSkills
- Calendar and Scheduling Software - Outlook
- Payroll
- Advanced MS Office Suite/Visio/Zoom/OneNote
- Executive Support / Administrative Support (includes Legal)
- File Organization
- Professional and mature
- Calendar Management /Travel Arrangements
- Event Coordination
- Excel spreadsheets /Budget Preparation/Expense Reporting
- Invoice Management /Processing
- Information confidentiality
References
Amy Bleich
Work Professional
ableich@aap.org
630-626-6141
Title: Manager, Global Institutional Licensing
Division of Sales
American Academy of Pediatrics
345 Park Blvd
Itasca IL 60143
Amy Belew
Work Professional (Retired 12.2023)
beadqueen20@gmail.com
256-541-0816
Title: Executive Administrative Assistant
Health Alliance Medical Plans
Worked for:
VP Utilization Management and Systems Operations, VP Population Health, Health Alliance Chief Medical
Officer
3310 Fields S. Drive
Champaign IL 61822
Dawn Henry
Work Professional
mndhenry@gmail.com
217-778-3574
Works for BRB Consulting and Carle
402 CR 2600N
Mahomet IL 61853
Kandace Turner
Work Professional
Works at University of Illinois
Kandace.turner@gmail.com
217-417-9570
904 Birkdale Drive
Champaign IL
Timeline
Executive Administrative Assistant
Health Alliance
01.2016 - 04.2024
Compliance/Government Relations/Facilities Coordinator
Health Alliance
01.2015 - 01.2016
Trade Sales and Marketing Executive Assistant
Human Kinetics
01.2004 - 01.2015
Marketing and Sales Support Executive Assistant
Central States Coca-Cola
01.1994 - 01.2004
No Degree - Business Management
Parkland College