Amanda Butera
McKinney,TX
Summary
To support executives and their management team with strong problem-solving skills, effective teamwork, and a commitment to meeting deadlines, while contributing administrative and entry-level skills. My goal is to prove myself while boosting team productivity.
Overview
17
17
years of professional experience
Work History
Executive Assistant
Capital One
11.2021 - Current
- Currently supporting a MVP, a VP, a Senior Director and an executive director
- Manage complex calendars for executive leadership, prioritizing critical meetings and appointments
- Safeguard confidentiality of communications and documentation
- Project-managing hybrid, virtual, and in-person team engagements including Town Halls, All Hands, MBRs, leadership strategy and planning sessions
- Coordinate meetings, team events, and special projects, including catering and room reservations
- Handle expense reports, travel arrangements, and conference registrations
- Procure supplies using Coupa and track team learning requirements
- Facilitate effective communication via Slack and in-person interactions
- Mentor new admins on Capital One policies and procedures
- Leading team culture, engagement, and recognition strategies
Sr. Transaction Coordinator
The Brent Germany Team Coldwell Real Estate
07.2021 - 11.2021
- Head of the Transaction Coordination Division
- Organized and maintained digital files for easy access, streamlining the document retrieval process during audits or inquiries.
- Acted as a reliable point of contact for all parties involved in the transaction, ensuring clear communication and timely resolution of any issues that arose.
- Managed sensitive client information securely to maintain confidentiality and uphold company privacy policies strictly.
- Reduced errors in transactions by meticulously reviewing all documents for accuracy and compliance.
- Facilitated successful closings by coordinating with escrow officers, lenders, inspectors, appraisers, and other professionals involved in the process.
Executive Assistant
City Of Plano
07.2018 - 07.2021
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Organized and coordinated conferences and monthly meetings.
- Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
- Answered high volume of phone calls and email inquiries.
- Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.
- Used advanced software to prepare documents, reports, and presentations.
Executive Assistant
Barco Pump Corporate Office
07.2012 - 07.2018
- Executive Assistant to the President and CEO
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Fostered positive work environment, organizing team-building activities and events.
- Streamlined communication between departments, resulting in more effective project coordination and execution.
- Handled payroll processing tasks accurately while maintaining strict adherence to deadlines for timely payments.
- Supported business and hospitality needs of corporate partners and staff during meetings and company events.
- Collaborated on special projects to improve overall business operations within the organization efficiently.
- Assisted in the development of company policies and procedures, contributing to a more organized work environment.
- Promoted team productivity by keeping supplies organized and well-stocked.
Senior Administrative Assistant
Housing Authority of the County of San Bernardino
02.2011 - 06.2012
- Provided administrative support for the computer lab located within the public housing site
- Trained residents and the public on how to use PC's, Macs and various computer software
- Helped build a foundation of computer learning
- Maintained a clean, organized workspace to promote a positive learning environment for all users.
- Provided support during special events requiring computer lab usage, ensuring seamless setup and operation throughout the event duration.
Administrative Assistant
Retrofit Technology, Inc.
07.2009 - 04.2010
- Maintain confidential company files
- Optimized calendar management for executives by scheduling appointments strategically while considering priorities and minimizing conflicts.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
Administrative Assistant
County of San Bernardino
06.2008 - 07.2009
- Answer multi-line phones and direct calls to the appropriate persons
- Assist the public with information and questions while maintaining public and confidential documents
- Gather and input confidential information that will be used to determine financial status
Education
High School Diploma -
Redlands East Valley
06-2008
Skills
- Administrative: Calendar management, travel coordination, expense tracking
- Leadership: Prioritization, effective communication, accountability
- Problem Solving: Strategic thinking, process improvement
- Teamwork: Proactive team player and leader
- Communication: Excellent communicator
- Organization: Efficient organizer
- Remote Work: Proficient in remote collaboration tools, including video conferencing, cloud-based document management
- Google Workspace: Proficient in Docs, Sheets, Slides, Drive
- Google Calendar: Scheduling and event planning
- Google Forms: Data collection and surveys
Work Preference
Work Type
Full TimeWork Location
RemoteImportant To Me
Company CultureWork-life balanceCareer advancementWork Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
swipe to browse
Timeline
Executive Assistant
Capital One
11.2021 - Current
Sr. Transaction Coordinator
The Brent Germany Team Coldwell Real Estate
07.2021 - 11.2021
Executive Assistant
City Of Plano
07.2018 - 07.2021
Executive Assistant
Barco Pump Corporate Office
07.2012 - 07.2018
Senior Administrative Assistant
Housing Authority of the County of San Bernardino
02.2011 - 06.2012
Administrative Assistant
Retrofit Technology, Inc.
07.2009 - 04.2010
Administrative Assistant
County of San Bernardino
06.2008 - 07.2009
High School Diploma -
Redlands East Valley
Similar Profiles
Jesus CastilloJesus Castillo
Senior Risk Coordinator - Collections at Capital OneSenior Risk Coordinator - Collections at Capital One
Saleh AlkhouliSaleh Alkhouli
Principle Coordinator / Fraud Investigator at Capital OnePrinciple Coordinator / Fraud Investigator at Capital One
EDDIE FEATHEREDDIE FEATHER
Software Engineering Manager at Capital OneSoftware Engineering Manager at Capital One
Jakyla PaytonJakyla Payton
Customer Service Representative at Capital OneCustomer Service Representative at Capital One
Colby DeLeonColby DeLeon
Armed Security Officer at Alcuin Montessori SchoolArmed Security Officer at Alcuin Montessori School