Amanda Charkowski
Portage,CA
Summary
Accomplished Senior Executive Assistant with extensive experience supporting C-suite leaders in global organizations. Expertise in managing sensitive information, high-impact initiatives, and enterprise budgets. Proven track record in aligning executive operations with business priorities and leading large-scale projects in fast-paced environments.
Overview
2026
2026
years of professional experience
Work History
Senior Executive Assistant to the CLO and CWO
WK Kellogg Co.
01.2024 - Current
- Enhanced executive effectiveness by providing high-level administrative support to C-suite leaders.
- Managed $15M budgets for Legal and Wellbeing, ensuring compliance and strategic alignment.
- Coordinated ERM program as Project Manager, facilitating cross-functional collaboration and reporting.
- Optimized executive calendars by identifying conflicts and aligning meetings with priorities.
- Executed logistics for global travel and meetings, ensuring seamless coordination across time zones.
- Synthesized information for executive presentations and reports, maintaining clarity and alignment.
Executive Assistant to the CEO and CFO
Kalamazoo Anesthesiology
2020 - 01.2024
- Maintained confidentiality by managing sensitive information with high discretion.
- Delivered comprehensive administrative support to CEO and CFO for operational efficiency.
- Enhanced time management by optimizing schedules for CEO and CFO.
- Fostered relationships with executives, board members, and key stakeholders effectively.
- Managed independent projects while balancing multiple priorities and deadlines.
- Coordinated travel logistics and accommodations for CEO and CFO effectively.
Executive Assistant to the Director
The Hard Rock
2016 - 2020
- Enhanced administrative operations by organizing office and designing efficient systems.
- Streamlined invoicing processes for check, credit card, and expense reports.
- Conducted background checks, pre-employment screenings, and drug testing efficiently.
- Delivered training and onboarding programs for new nightclub staff members.
- Maintained accurate corporate records, financial statements, and personnel files.
- Responded to high volumes of phone calls and email inquiries promptly.
Executive Assistant to the General Manager
Drai's Las Vegas
2013 - 2016
- Streamlined administrative operations by organizing office and designing efficient systems.
- Managed invoicing processes for check requests, credit card, and expense reports.
- Conducted background checks and pre-employment screenings for new hires.
- Facilitated onboarding and training programs for new nightclub staff members.
- Maintained corporate records and employee personnel files for compliance and organization.
- Handled high volumes of phone calls and email inquiries professionally.
HR Specialist - Payroll
The Light Group
01.2011 - 01.2013
- Streamlined payroll processing for new hires, terminations, and pay rate changes.
- Ensured adherence to federal, state, and local payroll regulations and best practices.
- Reviewed time sheets and scheduled salary payments accurately and timely.
- Maintained precise payroll transaction records and generated comprehensive reports.
HR Assistant
The Light Group
01.2010 - 01.2011
- Streamlined interview scheduling for waitress and bartender candidates.
- Facilitated new hire onboarding, ensuring timely completion of pre-employment forms.
- Recorded new hire information, processed terminations, and managed employee changes efficiently.
- Supported benefits administration, including COBRA, reporting, and workers' compensation processes.
Skills
- Process improvement strategies
- Strategic project planning
- Professional communication
- Calendar management proficiency
- Complex travel coordination
- Confidential document handling
- Meeting agenda preparation
- Client relationship management
Timeline
Senior Executive Assistant to the CLO and CWO
WK Kellogg Co.
01.2024 - Current
HR Specialist - Payroll
The Light Group
01.2011 - 01.2013
HR Assistant
The Light Group
01.2010 - 01.2011
Executive Assistant to the CEO and CFO
Kalamazoo Anesthesiology
2020 - 01.2024
Executive Assistant to the Director
The Hard Rock
2016 - 2020
Executive Assistant to the General Manager
Drai's Las Vegas
2013 - 2016