Amanda Defran, PMP
San Diego,CA
Summary
Certified Project Management Professional (PMP) with more than 15 years of Executive Assistant experience. Well-versed in navigating dynamic landscapes and adapting to various company cultures. Proven track record of efficiently handling day-to-day responsibilities for C-suite executives, ensuring seamless operations. Adept at balancing high-level strategic support with hands-on task management.
Overview
16
16
years of professional experience
Work History
Executive Assistant Business Partner
Intuit
11.2023 - Current
- Planned and coordinated international travel arrangements for VP, including flights, hotels, rental cars, and visas.
- Organized and maintained executive's schedules, appointments, and travel itineraries.
- Prepared expense reports for the VP using corporate credit cards or reimbursement forms.
Diversity, Equity & Inclusion Program Manager
Elevated Diversity
06.2023 - 11.2024
- Organized and managed complex calendar of appointments, meetings, and travel arrangements for executives and team of 12 consultants
- Prepared reports, presentations, agendas, minutes, and other documents as needed by the executive staff
- Recommended technology solutions that automate manual tasks or streamline operations
Sales Training & Onboarding Specialist
Route App
05.2022 - 06.2023
- Provided comprehensive support to the Director of Operations and leadership team, managing calendars, coordinating meetings, and facilitating seamless communication in a fast-paced startup environment
- Partnered with stakeholders and subject matter experts to identify training needs and objectives based on business outcomes for various learning personas across the revenue team
- Clearly outline success milestones for ramping reps in their first 90 days (and beyond) and report on progress regularly
Program Support Specialist
Naval Information Warfare System Control
04.2020 - 05.2022
- Successfully supported a cross-functional team of 20+ engineers spread across domestic and international locations, demonstrating adeptness in managing projects and facilitating seamless collaboration across multiple time zones
- Authored comprehensive weekly, monthly, quarterly, and annual program reports, delivering critical updates and insights to Admirals and Chief Navy Personnel, ensuring informed decision-making and streamlined communication channels
- Monitored progress of projects and reported results to management team
Executive Assistant to Vice President
HG Fenton
08.2016 - 10.2019
- Generated and monitored monthly expense reports for a team of 19 property managers
- Revised and meticulously maintained the master on-call calendar
- Developed and distributed meeting agendas along with pertinent materials in advance to ensure productive sessions
- Delivered technical support to end-users, adeptly resolving day-to-day SharePoint usage issues
- Managed the daily calendars for three C-suite executives, orchestrating client appointments and coordinating daily office events
Learning & Development Executive Assistant
Total Vision Training
08.2016 - 10.2019
- Coordinated and maintained training calendars for C-suite executives, ensuring timely notification of upcoming session topics and dates to participants
- Expertly managed logistics for training sessions, including coordinating lunch orders, reserving private meeting rooms to meet confidentiality requirements, and adapting in-person meetings to telephone sessions based on participants' availability
Executive Assistant to the Vice President
Michael Baker International
10.2014 - 05.2016
- Pioneered the development of a standardized financial tracking tool adopted by regional directors, establishing it as the organizational standard
- Planned and coordinated travel arrangements for VP, including flights, hotels, rental cars, and visas
- Organized and maintained executive's schedules, appointments, and travel itineraries
Project Coordinator
SAIC
06.2013 - 10.2014
- Maintained employee expense reports, expense authorizations and reimbursements using internal time tracking system
- Responded to customer and buyer inquiries about order status, changes, or cancellations
- Scheduled meetings on behalf of supervising project manager
- Gathered weekly status updates from team members and delivered them to the project manager
Learning & Development Coordinator
Center for Creative Leadership
06.2012 - 06.2013
- Instituted a corporate time tracking account utilizing ClickTime, providing comprehensive train-the-trainer programs for new hires and staff
- Oversaw the Learning Management System, meticulously tracking group participation and ensuring compliance
- Collaborated with the project manager in the formulation of schedules and related documentation
- Generated status reports for dissemination to customers and senior management, offering transparent updates on project progress
Executive Assistant
Naval Information Warfare System Control
08.2008 - 03.2010
- Cultivated an extensive understanding of human resource administration by actively engaging in cross-departmental collaboration within a dynamic startup environment
- Conducted comprehensive orientation and training sessions, ensuring clear communication of company policies and procedures to both managers and new team members
- Efficiently coordinated meeting and work schedules for staff teams and executives, optimizing operational efficiency in the startup's fast-paced setting
- Spearheaded the oversight of crucial onboarding activities, swiftly addressing inquiries to expedite the integration process for new hires within the startup
- Demonstrated meticulous organization in maintaining confidential records for office employee files, health records, and sensitive information, adhering to privacy protocols and regulations pertinent to the startup landscape
Education
Professional Administrative Certification of Excellence (PACE) -
American Society of Administrative Professionals
Project Management Professional (PMP) -
Project Management Institute
Certified Diversity Professional (CDP) -
Institute For Diversity Certification
Skills
- Expense Reporting
- Report Writing
- Presentation Development
- Meeting planning
- Calendar Management
Systems, Tools
- Sharepoint
- MS Office
- Google Workspace
- Monday
Timeline
Executive Assistant Business Partner
Intuit
11.2023 - Current
Diversity, Equity & Inclusion Program Manager
Elevated Diversity
06.2023 - 11.2024
Sales Training & Onboarding Specialist
Route App
05.2022 - 06.2023
Program Support Specialist
Naval Information Warfare System Control
04.2020 - 05.2022
Executive Assistant to Vice President
HG Fenton
08.2016 - 10.2019
Learning & Development Executive Assistant
Total Vision Training
08.2016 - 10.2019
Executive Assistant to the Vice President
Michael Baker International
10.2014 - 05.2016
Project Coordinator
SAIC
06.2013 - 10.2014
Learning & Development Coordinator
Center for Creative Leadership
06.2012 - 06.2013
Executive Assistant
Naval Information Warfare System Control
08.2008 - 03.2010
Professional Administrative Certification of Excellence (PACE) -
American Society of Administrative Professionals
Project Management Professional (PMP) -
Project Management Institute
Certified Diversity Professional (CDP) -
Institute For Diversity Certification