Amanda Eischeid
Lincoln,CA
Summary
Forward-thinking Executive Assistant accomplished in aiding company leaders with key functions. Gifted at managing busy schedules, organizing projects and providing stellar administrative support to executive team. Analyzes, prioritizes and completes tasks with professionalism and sound judgment.
Overview
14
14
years of professional experience
Work History
Executive Assistant to the COO
California Medical Association
Sacramento, CA
09.2019 - Current
- Manage the contract review process, working closely with the legal department.
- Manage the corporate Zoom and DocuSign accounts.
- Coordinated executive and senior management vacation, day-to-day meeting and travel schedules.
- Made travel arrangements to provide executives seamless and travel policy-approved business trips.
- Followed proper accounting and bookkeeping procedures to support audits.
- Wrote and distributed executive meeting agendas and minutes to department heads and executive team members.
- Provided administrative support in preparing contracts, invoices, purchase orders, and other documentation required for daily business activities.
- Ordered catering or restaurant delivery to offer food and beverages to meeting and conference attendees.
- Managed and tracked expenses to meet company budget requirements.
- Assisted in organizing conferences, seminars and other events as directed by the executives.
- Maintained confidential records and files related to executive operations.
- Prepared reports, presentations, agendas, minutes, and other documents as needed by the executive staff.
- Participated in frequent communication with other administrative team members, human resources and finance department on special projects and events.
- Organized and managed complex calendar of appointments, meetings, and travel arrangements for executive team.
Manager of Operations
Aztec Developers
Yuba City, CA
01.2015 - 09.2019
- Reviewed employees' work to check adherence to quality standards and proper procedures.
- Delegated work to staff, setting priorities and goals.
- Coordinated with department managers to adjust employee schedules as needed.
- Resolved customer complaints or answered customers' questions.
- Recruited, interviewed and selected employees to fill vacant roles.
- Developed work schedules according to budgets and workloads, covering priority tasks.
Executive Assistant
Sierra Management Group
Newcastle, CA
01.2014 - 01.2015
- Adhered strictly to HIPAA regulations when handling confidential patient information.
- Performed clerical tasks such as filing paperwork, entering data into computer systems and managing electronic health records.
- Communicated with patients with compassion while keeping medical information private.
- Coordinated with department managers to adjust employee schedules as needed.
- Provided support in resolving scheduling conflicts between employees.
- Created and maintained employee schedules to ensure adequate staffing levels.
Assistant Manager
Pier One Imports
Yuba City, CA
02.2010 - 01.2014
- Developed a system for tracking inventory and ordering supplies as needed.
- Mentored staff to enhance skills and achieve daily targets, using hands-on and motivational leadership.
- Recruited and trained new employees to meet job requirements.
- Enforced company policies and procedures to strengthen operational standards across departments.
- Resolved conflicts between team members in an effective manner.
- Provided guidance and support to junior staff members on daily tasks, projects, and objectives.
- Monitored employee attendance records, timekeeping, and payroll information.
- Ensured compliance with safety regulations and company policies.
- Directed and led employees, supervising activities to drive productivity and efficiency.
- Organized schedules, workflows and shift coverage to meet expected business demands.
Education
Paralegal Studies
Heald College
Roseville, CA01-2011
High School Diploma -
Yuba City High School
Yuba City, CA06-1996
Skills
- Office Management
- Schedule Management
- Legal Administrative Support
- Executive Support
Timeline
Executive Assistant to the COO
California Medical Association
09.2019 - Current
Manager of Operations
Aztec Developers
01.2015 - 09.2019
Executive Assistant
Sierra Management Group
01.2014 - 01.2015
Assistant Manager
Pier One Imports
02.2010 - 01.2014
Paralegal Studies
Heald College
High School Diploma -
Yuba City High School