Amanda Falvo
Delanson,USA
Overview
10
10
years of professional experience
Work History
Program Aid-Background Check Unit/ Human Resources
NYS Office of Information Technology Services, Human Resources Management
12.2022 - Current
- Review background check paperwork and documentation submitted for contractor and state employees joining ITS
- Work with NYSP to submit paperwork and expunge separated employee fingerprints
- Maintain tracker with appropriate dates for receiving/sending documents
- Managing onboarding process for all new employees including scheduling, presenting, forms completion and processing
- Maintain all tracking logs and Excel spreadsheets for onboarding paperwork and I-9 forms
- Send out daily new job posting emails for all open positions within the agency
- Monitor the ITS Postings mailbox for influx of all resumes being submitted for every posted position within the agency
- Maintain and track all retirement notifications as well as generate the retirement letters and certificates
- Handle daily tracking of new hires and promotions to run through the Labor Relations database
- Assist with any administrative needs that the Labor Relation Unit may need
- Generate all appointment letters for any new hires, promotions or new ITS employees
- Track and enter incoming HR 39’s location changes for item numbers
- Enter transactions on correct transaction template and maintain in SharePoint
- Assist with any general HR functions any unit may need assistance with
Administrative Assistant 2, Management Services Unit
NYS Office of General Services, Human Resources Management
02.2018 - 12.2022
- Coordinate onboarding processes for all new/transferred employees within the agency, including mandatory onboarding sessions, compilation of hiring paperwork and I-9 forms, and tracking all onboarding data
- Maintain all tracking logs and Excel spreadsheets for onboarding paperwork and I-9 forms
- Assist during onboarding sessions to ensure I-9 forms and paperwork are correctly filled out
- Log all Performance Evaluations into HRIS system for tracking
- Recruitment and canvasing of employees for positions within the agency
- Process all appropriate paperwork to hire chosen candidates
- Navigate through the Veteran’s Portal to canvas candidates for open positions within the agency
- Close out completed/filled recruitment postings and send to the Transaction Unit for processing
Executive Assistant, Deputy Commissioner(s) Karen B. Tyler & Joseph P. Rabito
NYS Office of General Services, Commissioner/Executive Offices
09.2016 - 02.2018
- Answer and transfer all phone calls for Deputy Commissioner
- Schedule/change all meetings; maintain daily calendar
- Handle all FLEET car logs and mileage log
- Handle all on boarding and off boarding for new/exiting employees
- Order all supplies through ITSM system for new staff including computer, computer accessories, phones, emails and shared mailboxes to be installed and set up
- File all appropriate paperwork into Agency files for Deputy Commissioner
- Order all office supplies
- Reconcile Purchasing Card in SFS and send to Finance
- Process travel expenses in SFS for attorney’s and staff who needed to travel for work
- Use WebEx system to set up conference call meetings
- Get conference rooms ready for meetings (set up projector, computers)
- Cover front reception desk as needed
- Approve all time sheets for payroll
Confidential Stenographer
NYS Office of General Services, Center for Recruitment and Public Service
09.2015 - 09.2016
- Answer multiple phone line system, transfer calls to appropriate employees
- Assist counsel with reviewing background information on potential new hires
- File confidential employee records
- Enter data into spreadsheets/INTERTRAC program
- Correspond with State Police on background information for potential new hires
- Vetting for imperative/higher level candidate positions
- Schedule conferences/meeting rooms for supervisors
- Correspond with current employees/new hires to obtain proper paperwork and documentation
Education
Bachelor's Degree - Community and Human Services
SUNY Empire State College
Albany, NY09-2026
Skills
- Proficient in Microsoft Office- Word, Excel & Power Point
- Proficient in NYSTEP and HRIS systems
Timeline
Program Aid-Background Check Unit/ Human Resources
NYS Office of Information Technology Services, Human Resources Management
12.2022 - Current
Administrative Assistant 2, Management Services Unit
NYS Office of General Services, Human Resources Management
02.2018 - 12.2022
Executive Assistant, Deputy Commissioner(s) Karen B. Tyler & Joseph P. Rabito
NYS Office of General Services, Commissioner/Executive Offices
09.2016 - 02.2018
Confidential Stenographer
NYS Office of General Services, Center for Recruitment and Public Service
09.2015 - 09.2016
Bachelor's Degree - Community and Human Services
SUNY Empire State College
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