Amanda Johnson
La Marque,TX
Summary
Professional Executive Assistant Executive Administrative Assistant with over 20 years of experience in a variety of industries providing support to senior executives. Excellent time management skills demonstrating the ability to prioritize and handle multiple projects in fast-paced environments. Customer service focus. Detail-oriented with success implementing solutions to create optimal efficiency. Works well independently and as a team member. Strong interpersonal and communication skills with the ability to collaborate with diverse individuals.
Overview
23
23
years of professional experience
Work History
Manager and Event Coordinator
Louis Restaurant
01.2012 - Current
- Hitchcock, TXProfessionally managed a restaurant staff of 22 employees, including waiters, bartenders, and kitchen staff
- Maintained professional relationships and communication with the restaurant owner, suppliers and customers
- Deal with solutions to customer and employee-related issues
- Organized an operation schedule, assisted with payroll, and maintained restaurant supplies order and inventory
- As an Event Coordinator, in charge of marketing, advertising and media relations that pertained to the restaurant
- Created and maintained the business website; as well as, all social media platforms
- Lead organizer and point of contact with vendors and other marketing sources for special events; such as parties, fishing tournaments, cookoffs, band bookings, theme nights and hotel accommodations.
Executive Assistant
WorleyParsons
10.2012 - 10.2018
- Responsible for providing administrative support duties for the Power CSG group’s President and Vice Presidents, Business Development Managers, and Customer Relationship Managers
- Collaborates with the team on travel arrangements and expense reporting
- Prepare monthly accruals and reports for the Vice President and team
- Maintains the team’s SharePoint site
- Schedules appointments and meetings, as requested, and records meeting minutes for all monthly meetings
- Assisted the marketing group with special projects on proposals and bids with the Power Sector Business Development group.
Timekeeper/Administrator of Contractor Services and Turnaround Management
Kelly Services
01.2010 - 01.2012
- Dow Chemical
- Served as
- Sole Requisitioner for turnaround management responsible for coordinating all purchase orders for the Contractor Services department
- Processed all C-Pay scripts using CATS and SAP to provide time and billing to AP/AR for all contractors, including turnaround time processing
- Additionally, served as HR Liaison for all turnaround contractors at all HUB locations responsible for analyzing and maintaining the HRIS system
- This included, but was not limited to, entering personnel data, creating and maintaining reports, auditing and maintaining integrity of data, and ensuring staff training
- Other duties and responsibilities included the following:
- Developed and maintained business process procedures by modifying, testing, and implementing support interface programs
- Served as the turnaround coordinator for processing all requisitions for all scheduled turnarounds
- Maintained and developed HRIS solutions related to recruitment and staff training and development
- Performed standard or routine audits of all databases to ensure data integrity
- Entered personnel activity on new and current employees.
Junior Buyer/Purchasing
International Specialty Products
01.2009 - 01.2010
Executive Administrative Assistant
Kelly Services
01.2006 - 01.2009
- Held overall responsibility for maintaining inventory records of all stores items
- Specifically, was responsible for taking physical inventories on a regular basis, in accordance with company policy, to verify inventory records and correct discrepancies
- Issued monthly reports on storeroom activity
- Additionally, posted new supplies and materials received and all items dispensed in response to material requisition slips; unpacked and stocked bins and cabinets when supplies were received; and issued materials from the storeroom in response to material requisition slips
- Responsibilities also included the following:
- Placed restocking orders, as necessary, to maintain minimum inventory levels
- Packed and prepared packing lists for items/materials to be returned to suppliers or sent out for repair
- Provided information and recommendations on stock items and billing to other departments.
Senior Administrative Assistant
AIG
01.2009 - 04.2009
- Responsible for providing administrative support to the Information Technology Manager and Department
- Monitored and reconciled the Information Technology Department’s general assistance and operations budget allocations and expenses and prepared statistical reports
- Coordinated all travel event arrangements for departmental staff and managed IT Administrative travel budget
- Additionally, was responsible for processing employee timesheets, overseeing payroll for the unit, and maintaining the calendar for the Department Head and IT Conference Room
- Served as department liaison to Libraries Human Resources Office, Department of Business & Finance, and Facilities Department.
Administrative Assistant
TransCanada
01.2008 - 10.2008
- Provided administrative support to the Environmental, Health & Safety Department, including the Manager for EH&S Operations
- Performed diversified duties including office administrative and executive-level secretarial support and interacted with high level executives within and outside of the company on a daily basis
- Additionally, was responsible for the following:
- Working with Accounts Payable/Receivable to provide a system for tracking invoicing
- Maintaining the departments’ monthly, quarterly, and yearly budget
- Maintaining file systems for OSHA testing with confidential documents
- Serving as Workforce Administrator for Home Office Operations
- Maintaining and filing all legal documentation according to OSHA
- Scheduling meetings, booking meeting rooms, ordering catering, sending meeting requests; and confirming with attendees using Microsoft Outlook
- Maintaining all executives’ calendars; scheduling meetings and conference rooms; preparing and sequencing agendas; and coordinating travel arrangements, meeting schedules, and itinerary preparation for extended or international travel.
Executive Administrative Assistant
BP
06.2006 - 08.2007
- To 12 executives and 420 employees and as HR Liaison for 420 employees of West Plant Operations
- Specific responsibilities included the following:
- Invoicing and processing for nine different units
- Maintaining budget for departments and processing purchasing requisitions and purchase orders according to budget constraints
- Created an efficient filing system for invoices, accounts receivable, and accounts payable including creating a spreadsheet to maintain accurate records of expenses
- Typing memos and drafting professional and confidential correspondence for HR and Managers
- Scheduling meetings, booking meeting rooms, ordering catering, sending meeting requests, and confirming with attendees using Microsoft Outlook
- Preparing weekly travel arrangements for 12 executives
- Maintaining executives’ calendars in Outlook
- Preparing meeting agendas and recording meeting minutes.
Administrative Assistant
Marathon Petroleum, Dow, and Galveston County Economic Alliance
01.2006 - 06.2006
- Provided temporary administrative support to the Environmental, Health, and Safety Department, supported one or more mid-level managers, and supported the Plant Operations Manager for Marathon Petroleum
- Other duties included the following:
- Performed routine administrative duties and provided office administrative and executive-level secretarial support; interacted with high level executives within and outside of the company on a daily basis
- Reviewed, prioritized, and redirected regular and electronic mail; as well as, maintained a follow-up system on action mail
- Composed correspondence of moderate complexity, without review, including congratulatory letters, instruction on policies and procedures, and responses regarding receipt of letters, etc
- Maintained all executives’ calendars; scheduled meetings and conference rooms; prepared and sequenced agendas; and coordinated travel arrangements, meeting schedules, and itinerary preparation for extended or international travel
- Prepared reports by gathering, compiling, summarizing information, and drawing conclusions
- Processed check requests, expense advances and reports, and other routine requisitions to pay bills, clear expenses, and/or order supplies.
Records Technician/CID Administrative Assistant
Texas
01.2004 - 01.2005
- Prepared grand jury case presentations with PowerPoint and assisted investigations with case files
- Additionally, was responsible for preparing detectives’ timesheets, payroll, and expenses
- Handled multi-line phones in transferring calls and taking messages for detectives.
Junior Claims Examiner/Senior Clerk Typist
American National Insurance Company
01.2001 - 01.2004
- Handled and resolved customer needs on a daily basis
- Prepared claims for processing and conducted investigations on claims as needed
- Additionally, prepared special handling of checks for distribution by mail.
Education
AS - Mathematical Science
College of the Mainland
Texas City, TX2004
BS - Business Administration
DeVry University
TECHNICAL EXPERTISE/SPECIALIST -
Completion of FLMI 301: Insurance Administration, LOMA Financial Services Education Certificate -
2004
Completion of Level 1: Insurance Fundamentals of Life, Annuities and Health, LOMA Financial Services Education Certificate -
2004
Skills
- Proficient with the following software:
- MS Word, Excel, PowerPoint, Access, Outlook, and Publisher
- SAP
- C-Pay and CATS timekeeping system
- ADP
- IRIMS/FileNet
- Expense Reporting
Technical expertise in the following areas:
- 10 Key by Touch
- Accounts receivable/accounts payable
- Invoice processing
- TimeKeeping
- Drafting Bids and Proposals
- Marketing and Media Relations
- Corporate Base
- Rev 6 (03-Feb-09)
- Report Writing
- Scheduling
Timeline
Executive Assistant
WorleyParsons
10.2012 - 10.2018
Manager and Event Coordinator
Louis Restaurant
01.2012 - Current
Timekeeper/Administrator of Contractor Services and Turnaround Management
Kelly Services
01.2010 - 01.2012
Junior Buyer/Purchasing
International Specialty Products
01.2009 - 01.2010
Senior Administrative Assistant
AIG
01.2009 - 04.2009
Administrative Assistant
TransCanada
01.2008 - 10.2008
Executive Administrative Assistant
BP
06.2006 - 08.2007
Executive Administrative Assistant
Kelly Services
01.2006 - 01.2009
Administrative Assistant
Marathon Petroleum, Dow, and Galveston County Economic Alliance
01.2006 - 06.2006
Records Technician/CID Administrative Assistant
Texas
01.2004 - 01.2005
Junior Claims Examiner/Senior Clerk Typist
American National Insurance Company
01.2001 - 01.2004
AS - Mathematical Science
College of the Mainland
BS - Business Administration
DeVry University