Amanda Johnson
Business Administrator
College Station,USA
Summary
I have excellent leadership skills and interpersonal skills and work collaboratively with others. I have substantial experience in sponsored research/project administration, financial accounting and in business and financial operations in a university setting. I am detailed and goal oriented, self-motivated, dependable and reliable, and possess high multitasking and organizational skills.
Accomplished Business Administrator equipped with 13 years of diverse and progressive experience in contract and grant management, finance, compliance and auditing. Detail oriented and communication savvy with record of successful project integration. Skilled at defining and controlling scope, achieving project objectives, managing and building cross-functional teams.
Accomplished Business Administrator, Financial Accountant and Research Administrator equipped with 13 years of diverse and progressive experience in project and program management. Detail oriented and communication savvy with record of successful project integration. Skilled at defining and controlling scope, achieving project objectives, managing and building cross-functional teams.
Overview
18
18
years of professional experience
Work History
Business Administrator
Texas A&M University
08.2024 - Current
- Company Overview: College of Arts & Sciences, Finance
- Responsible for managing a full range of business activities, including reviewing and approving business documents for the department and developing, monitoring, and reporting accounts and unit budget and other quantitative data.
- Coordinate routine payroll activities pertaining to the employment of faculty, staff, graduate and undergraduate students, research staff, and student workers. Also, verify accuracy and funding availability for payroll, oversee payroll source changes, and perform monthly reviews of payroll activity reports (Workday).
- Serve as the final auditor and approver of orders and purchases (AggieBuy, procurement), travel and purchase card requests and reports (Concur & Emburse) to ensure compliance with university guidelines and appropriate usage of various fund types and codes by maintaining a thorough understanding of TAMU Guidelines for Disbursements policy.
- Process and/or approve requisitions, purchase orders, change requests and invoices in AggieBuy with accuracy and efficiency.
- Routinely monitor, review and reconcile accounts and make corrections as appropriate/needed (via PCT's, DBR's & DCR's).
- Monitor and review/approval IRB studies and participant activities, incentives and payments ensuring compliance with terms and conditions of award.
- Responsible for Fiscal Year End review and closeout of accounts.
- Maintain updated and detailed understanding of university rules, processes, procedures, and systems, such as, FAMIS (TAMU financial accounting system), Concur, AggieBuy, Canopy, iPayments, Workday & Maestro, that are needed to carry out business daily. Assists the department with navigating these items and provides interpretations of these rules as necessary.
Financial Accountant
Texas A&M University System
02.2018 - 06.2024
- Administration management of Texas A&M University System $2+ billion Construction Projects (Texas wide), from initial setup to closeout.
- Monitor, approve and process all financial commitments and expenditures on projects, throughout the project up through closeout in e-Builder.
- Process transactions and expenditures in multiple software applications, such as, e-Builder, FAMIS, AggieBuy, Canopy and iPayments.
- Process and approve procurement contracts, requisitions, purchase orders and invoices in Aggiebuy (Procurement system).
- Reconcile accounts monthly and/or as needed or requested.
- Set up and enter project funding as approved/appropriated by the Board of Regents.
- Calculate and process applicable fees on projects (FP&C fees, Builder's Risk and ROCIP fees).
- Assist project managers on financial analysis and commitments of projects and forecast finances.
- Create, update and assist with training and relay prudent information on policies and procedures on projects to ensure adherence and compliance.
Post Award Senior Project/Research Administrator
Texas A&M Research Foundation
09.2007 - 02.2018
- Management and administration of all aspects of federal, state, foreign and private sponsored grants/contracts/agreements for research and non-research projects from preparation of proposals through closeout of projects.
- Evaluated team member work for quality, ethics and compliance with project specifications.
- Maintained budget guidelines, approved all expenses and submitted timely financial reports.
- Followed informed consent processes and maintained records.
- Assist in preparing, reviewing and submitting grant/contractual budgets and contracts to ensure compliance with regulatory rules and regulations of sponsored projects.
- Review and approve all financial commitments and expenses, interpret contractual documents, and provide financial and regulatory guidance to researchers and administrative staff.
- Monitor and review human subjects research (Institutional Review Board), animal research (Institutional Animal Care and Use Committee), use of biohazardous agents and use of recombinant or synthetic nucleic acids (Institutional Biosafety Committee), financial conflict of interest in research (FCOI) to ensure compliance.
- Followed clinical research protocols and conducted study visits in compliance with ICH/GCP and FDA regulations.
- Managed patient recruitment, informed consent process and data entry to support trial objectives.
- Maintains a detailed understanding of university rules, processes, procedures, and systems (FAMIS, Concur, AggieBuy, Canopy, iPayments, Workday, Maestro and knowledge of/with Laserfiche) that are needed to carry out business daily. Assists department with navigating these items as needed or requested.
- Assist researchers/Principal Investigators (PI's) with the process of submitting and acquiring grants/contracts, manage financial aspects of grant/contract and ensure proper guidelines and procedures are followed from initial setup, during life of grant/contract, up to and during closeout.
- Prepare and submit reports and analysis for grants and contracts as requested/required by PI's and sponsors.
- Provide training and presentations on pre-and-post award administration and regulatory compliance and guidelines (local, state, federal, foreign, private, etc., as applicable) to departmental administrative staff and PI's.
- Attend professional development workshops, webinars and conferences to stay up to date on regulations/guidelines.
- Mentor and train junior administrators, departmental administrators and Principal Investigators (PI's) as needed/requested.
- Participated in initiation visits and investigator meetings, implementing trials following study timelines and budgets.
Education
Bachelor of Science - Psychology
Texas A&M University
College Station, TX08.2006
Skills
- Accounting control
- Compliance monitoring
- Conflict resolution
- Strategic positioning
- Annual budget development
- Project management
- Accounting software
- Effective communication
- Managing multiple projects
- Identifying best practices
- Eye for detail
- SharePoint
- Functional requirements specification (FRS)
- Business plan development
- Time management
- Financial reporting
- Auditing
- Payroll support
- Generally accepted accounting principles
- Microsoft Excel proficiency
- Data entry
- Financial statement preparation
- Cost accounting
- Financial planing
- Accounts payable and receivable
- Budget development
- Internal auditing
- Expense tracking
- Auditing procedures
- A/P and A/R
- Account reconciliation
- Accounting and bookkeeping
Timeline
Business Administrator
Texas A&M University
08.2024 - Current
Financial Accountant
Texas A&M University System
02.2018 - 06.2024
Post Award Senior Project/Research Administrator
Texas A&M Research Foundation
09.2007 - 02.2018
Bachelor of Science - Psychology
Texas A&M University
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