Amanda Knox

Administrative Assistant

North-Central Florida Operating Engineers

Jacksonville, FL

07.2010 - 03.2022

All payroll functions using Quickbooks.
Coordinated bookkeeping activities in QuickBooks.
Answered multi-line phone system, delivering messages to staff and greeting visitors.
Monitored Training Director's work calendar and scheduled appointments, meetings and travel.
Executed record filing system to improve document organization and management.
Handled Apprentice correspondence and reports and tracked records to foster office efficiency.
Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
Generated reports and typed letters in Word and prepared PowerPoint presentations.
Developed and updated spreadsheets and databases to track, analyze and report on Apprentice hours.
Coached new employees/instructors on administrative procedures, company policies and performance standards.
Restocked supplies and placed purchase orders to maintain adequate stock levels.
Supported efficient meetings by organizing spaces and materials, developing and distributing financial reports, investment statements, Apprentice reports and meeting notes.
Prepared and reported 941 taxes plus reemployment, 940 taxes, payroll liabilities, W2/W3 end of year tax forms using software and Quickbooks reports for all taxes.
Processed invoices and expenses using QuickBooks to facilitate on-time payment.
Supported room reservations, agenda preparation and calendar maintenance for programs, meetings and events.
Arranged rapid office equipment repair and maintenance with vendors.
Maintained company policy handbook, insurance policies and benefits.
Coordinated travel arrangements by booking airfare, hotel and ground transportation.
Created PowerPoint presentations for business or training purposes.