Amanda McReynolds

• Provided comprehensive administrative support to executive team, managing calendars, scheduling meetings, coordinating travel arrangements, tracking projects, research and help to remove roadblocks.
• Executed report outs for leadership on projects, work reports, and budgets utilizing Microsoft Excel and Powerpoint.
• Maintain a safety conscious work environment by staying updated on most current standards and always looking for ways to improve safety for myself and others.
• Created multiple ad-hoc reports and new processes tracking quality assurance and process.
• Efficiently prioritize tasks and delegate responsibilities, accordingly, ensuring timely completion of assignments within designated deadlines.
• Proactively seek innovative solutions in situations with ambiguous direction or limited instructions, exploring alternative approaches to achieve successful outcomes.
• Meticulously organize and schedule orientation sessions, ensuring that new Medical Oncology Physicians are introduced to company's values, culture, and policies.
• Facilitate training sessions in collaboration with subject matter experts, providing essential insights into departmental procedures, patient care protocols, and compliance requirements.
• Providing essential liaison support to a network of 32 Community Medical Oncologists spanning across Enterprise and four distinct regions.
• Process invoices and prepare expense reports.
• Created and updated physical records and digital files to maintain current, accurate, and compliant documentation.
• Kept files and records in content management systems such as MS Teams, SharePoint, EXCEL and others.
• Managed electronic records database and handled all file requests.
• Acted as backup for other employees by providing support and adapting to requirements of department.
• Provided analytical support for team to review work assignments and schedules.
• Coordinated training for new team members, overseeing onboarding details.
• Researched and analyzed data to efficiently contribute to executive reports for monthly meetings.
• Effectively lead and facilitate project meetings weekly for all projects involving all applicable stakeholders involved for project communication, progression, and completion.
• Assisted supervisory staff with management of complex calendars and to-do lists to support organization and productivity.
• Categorized and processed sensitive documents with information of a deeply personal nature.
• Supported time-tested professional relationships, working with stakeholders to facilitate communication.

• Provided advanced administrative and secretarial business support for two Executive Pastors.
• Scheduled and coordinated meetings, workshops, and church events; sent out meeting notices and agendas; monitored responses for meetings.
• Handled confidential and sensitive information with discretion and tact.
• Managed schedules, events and travel plans for conferences, meetings, and seminars, as well as domestic and international trips for two executives.
• Assisted senior management with major initiatives and projects.
• Screened incoming mail, publications and other correspondence directed to management team members.
• Reconciled and processed expense reports for eight internal and field personnel.
• Maintained confidential, administrative support to executive team and members of board of directors.
• Created regular reports utilizing Microsoft excel utilizing functions such as V lookups, charts and graphs and even some pivot tables.
• Assisted with team building initiatives and overall support for maintenance of organizational culture and employee morale.
• Researched, proposed, and implemented vendor agreements to decrease costs and improve services.
• Coordinated complex partnership meetings involving multiple presenters, medium number of attendees, and remote location arrangements.
• Prepared meeting agendas and briefing papers for members of board of directors and executive team.
• Conducted research to prepare, gather and proof briefing materials, agendas, and decks for executive-level meetings.
• Initiated a safety conscious work environment by implementing a safety database for different emergency events.
• Represented executive by attending meetings in executive's absence.
• Maintained daily appointment calendars for president and executive vice president.
• Transcribed, formatted, input and edited text, data, and graphics.
• Transcribed meeting minutes to support sales, business development and senior management teams.
• Responsible for executing monthly report outs to leadership and for an ad-hoc data requests that were requested.
• Monitored incoming correspondence, emails, snail mail and other publications for management members.
• Acted as point of contact for research and information gathering for two executive pastors.
• Supported human resources department in annual employee review process to manage performance merit increases.
• Developed and maintained internal client filing systems using People Soft, Salesforce, Church Community Builder, and Planning Center software.

• Delivered dynamic and exceptionally effective support to two executive pastors, ensuring seamless and efficient operations.
• Maintained daily appointment calendars for two executives.
• Engaged with personnel at all levels, including senior and executive management, as well as their assistants, fostering effective communication and collaboration.
• Distributed company-wide announcements, booked conference rooms and coordinated catering for monthly staff development meetings.
• Exhibited prompt responsiveness to phone calls, emails, and voicemails, offering comprehensive and precise answers to inquiries.
• Demonstrated exceptional initiative in coordinating and effectively communicating calendars, meetings, and travel arrangements.
• Exercised utmost discretion and safeguarded confidentiality of personal information for church members and staff, demonstrating sensitivity to their privacy needs.
• Created and sustained automated alert systems to proactively manage crucial deadlines and ensure timely action.
• Created appropriate documentation for members of board and senior leadership before meetings.
• Coordinated complex annual events involving multiple presenters, high number of global attendees and robust budget encompassing livestream production, remote location arrangements and senior executive accommodations.
• Anticipated and strategically planned meetings and needs for large projects that encompassed multiple departments.
• Researched and upgraded old office systems and brought in a new vendor that saved the organization nearly $1,400 per quarter.
• Attended multiple leadership and training conferences. I was committed to helping the office and team by implementing new and effective office operations, systems, and procedures.
• Facilitated onboarding and training of co-workers, enabling them to achieve proficiency in utilizing newly acquired database effectively.
• Supported human resources department in annual employee review process to manage performance merit increases.
• Complied with special requests from board members for research, assistance, and travel arrangements.
• Monitored incoming correspondence, emails, mail, and other publications for executive members.
• Transcribed meeting minutes to support ministry development and department teams.