Amanda Palmatier

Accounts Payable Coordinator

Columbia Memorial Health

08.2001 - Current

Oversee complete process of processing invoices from vendors and was responsible for dividing workload amongst staff to ensure accurate operation of Department.
Ensured that Materials Management and all other departments responsible for preparing purchase orders and check request forms were communicated with by approved methods to ensure correct documentation.
Oversee complete check run process from flagging invoices, editing scheduled payments report to printing, separating and mailing checks.
Oversee all ACH payments and P-Card payments
Set up entire P-Card system from weekly meetings with Key Bank to imputing all data and processing payments from start to finish.
Responsible for sending out daily cash for many years
Worked with Materials Management to set up 810's for our major vendors.
Managed and responded to correspondence and inquiries from customers and vendors.
Entered figures using 10-key calculator to compute data quickly.
Maintained relationships with vendors and managed invoices for on time payments.
Streamlined Accounts Payable procedures to increase efficiency and productivity.
Coordinated period closing process for our A/P Meditech module and prepared manual accruals for both interim months and year-end alike to ensure information needed by accounting is received in timely fashion.
Kept all filing systems current enabling ready access to vendor information when needed.
Handled majority of office correspondence, performed various analysis and resolved special problems with vendors and staff.
Answered any questions from A/P clerks pertaining to purchase order system, check request forms, discrepancies, Meditech system or other duties related to processing invoices.
Oversee complete Patient Refund process and sends out checks weekly.
Participates in preparation of cash flow projections, including forecasting of vendor payments.
Follows up with Materials Management on Purchase orders for which information is either missing or incorrect by our exception report.
Was responsible for training all new A/P staff