AMANDA PLOTNER
St. Joseph,IL
Summary
Dedicated Administrative Assistant leader with proven experience in the higher education industry. Passionate professional with reliable expertise in coordinating promotion and tenure processes, organizing busy schedules for top university administrators, and empowering other leaders. Motivated to leverage organizational and communication skills to improve back-end office operations at a growing university.
Overview
17
17
years of professional experience
Work History
Assistant
UNIVERSITY OF ILLINOIS
Champaign, IL
01.2017 - Current
- Executive Vice Provost for Academic Affairs
Assistant
UNIVERSITY OF ILLINOIS
Champaign, Illinois
10.2018 - 04.2019
- Vice Chancellor (Administrative Aide) – Office of the Vice Chancellor for Diversity, Equity, and Inclusion
- Supported the Vice Chancellor/Assistant Vice Chancellor for Diversity, Academic Inclusive Excellence by routing business inquiries, fielding calls/requests, managing workflows
- Serve as liaison to Vice Chancellor's direct experts, campus administration offices, and external constituents.
Administrative Assistant, Vice Chancellor, Manager/Co
Office of the Provost
08.2017 - 10.2018
- For Academic Affairs
- Oversee Executive Vice Provost's calendar, implementing time management strategies to prioritize meetings/appointments, coordinate incoming mail, draft responses, relay critical information on the fly
- Serve as, -Software Administrator through partnership with Interfolio to implement an enhanced/digitized software for Review, Promotion, and Tenure
- Coordinate annual New Executive Leadership retreat, which onboards 30-40 new administrators a week before fall semester begins
- Provide key support to administrator for promotion and tenure process by serving as initial contact for Promotion and Tenure Committee, reviewing submitted tenure packets, coordinating meetings, and maintaining promotions list to be approved/questioned/denied
- Serve as project manager for implementation of Interfolio’s Review, Promotion and Tenure program for campus
- Manage daily workflows for Executive Vice Provost, handle inbound inquiries from deans/directors/subsidiary units, determine topics/speakers/materials for new administrators
- Serve as informational resource for policy & procedures interpretation through close collaboration with Executive Vice Provost
- Manage processes and databases related to human resource proposals, promotion/tenure packets, and Dean's List letters
- Provide key support for staff committees and national organizations
- Organize support staff meetings by setting agenda, determine staff development activities, outline short- and long-term goals, and list out process improvement opportunities
Administrative Aide
UNIVERSITY OF ILLINOIS, Office of the Provost
Champaign, IL
12.2016 - 08.2017
- And Vice Chancellor for Academic Affairs
- Maintained event/appointment calendars, analyzed incoming mail, drafted email responses, screened critical messages for Associate/Assistant Provost
- Completed time-sensitive projects related to campus policies & procedures, faculty, academic staff personnel matters
- Coordinated audit tasks, FOI requests, labor relations for academic staff unions
- Streamlined/delegated critical daily workflows for Associate/Assistant Provost
- Oversaw project management/partnered with Assistant Provost for academic program review processes
- Programmed/implemented special projects for staff committees, ad hoc committees, search/review committees (on behalf of Associate/Assistant Provost).
Office Administrator
UNIVERSITY OF ILLINOIS, Office of the Provost
Champaign, IL
10.2014 - 12.2016
- And Vice Chancellor for Academic Affairs
- Deliver key clerical support to Admin Assistant/assist with projects related to: coordinating Provost' daily meeting schedule to ensure punctuality, proofreading documents/speeches, merging data files, organizing conference call information
- Formulate travel itineraries for Provost trips, including airfare, lodging, rental car arrangements
- Served as office representative for Campus Charitable Fund Drive, attending meetings and providing key updates to unit
- Handled incoming mail, correspondence, committee responsibilities, and calendar management for Assistant Provost.
Office Manager
UNIVERSITY OF ILLINOIS, Office of the Provost
Champaign, IL
05.2014 - 10.2014
- And Vice Chancellor for Academic Affairs
- Screened/delegated main office phone calls to appropriate Administrative Assistant/Administrator
- Streamlined document filing process for all units reporting to Provost Office
- Oversaw inventory levels/restocking schedule for office supplies
- Sorted/distributed mail process for all floors within building
- Headed electronic equipment repair process, fielding complaints, scheduling repairs, and coordinating follow-ups.
Office Manager, Assistant Vice President
UNIVERSITY OF ILLINOIS
Champaign, IL
04.2013 - 05.2014
- For Business and Finance
- Performed preliminary review/data entry on confidential contracts for Comptroller and/or President Delegate business review and signature
- Analyzed post-audit contracts for data integrity issues/compliance
- Served as liaison between University Contract Records Office/staff external units for inbound inquiries related to Illinois Contract System policies & procedures
- Assembled reports/contracts/shipping materials for weekly state filings with Illinois Comptroller and Secretary of State Offices
- Conducted contract research for Office of Assistant Vice President
- Coordinated personal calendars for 3 Business and Finance Executive Team Members.
Office Support Specialist, Assistant Vice President
UNIVERSITY OF ILLINOIS
Champaign, IL
06.2012 - 04.2013
- For Business and Finance
- Prepared/scanned/imported confidential contract documentation into contract management database
- Routed contracts to appropriate signature delegate/performed data entry for fully executed contracts received by University Contract Records Office
- Spearheaded contract research for Business Administrative Associate and Senior Contract Coordinator, fielding inquiries from University units.
Office Support Specialist
UNIVERSITY OF ILLINOIS, Board of Trustees
Urbana, IL
11.2008 - 06.2012
- Drafted/distributed notices of non-reappointment to faculty/staff, letters to retirees/emeritus status staff members
- Verified accuracy in the Secretary's report for Board of Trustees meetings
- Performed routine maintenance of informational databases
- Assisted Board of Trustees in assembling board packets for trustees/university council members prior to meetings.
Office Support Associate
UNIVERSITY OF ILLINOIS
Urbana, IL
01.2008 - 11.2008
- MCB Graduate Program
- Led weekly Microbiology student seminars by collecting titles, preparing flyers, and sending email announcements
- Scheduled travel arrangements including conference registrations, booking airfare, and expense reimbursement
- Assisted PhD and Masters Students in thesis format review
- Coordinated online student application database by gathering letters of reference/transferring to faculty for review.
Secretary II
UNIVERSITY OF ILLINOIS
Champaign, IL
05.2007 - 01.2008
- Provided clerical support to office manager, undergraduate/graduate program coordinators, and department head.
- Processed/downloaded graduate applications, print material, folders for all applicants.
- Oversaw department head's calendar/organized meetings and appointments.
Education
Bachelor of Business Administration -
UNIVERSITY OF ILLINOIS SPRINGFIELD
12.2015
Associate - Science
PARKLAND COLLEGE
12.2012
Skills
- Microsoft Office
- Team Leadership
- Records Management
- Confidential Correspondence
- Executive Support
- Travel & Meeting Schedules
- Project Planning
- Back Office Operations
- Workflow Prioritization
- Regulatory Reporting
- Promotion and Tenure
- Review Processing
- Recordkeeping
- Meeting Planning
Timeline
Assistant
UNIVERSITY OF ILLINOIS
10.2018 - 04.2019
Administrative Assistant, Vice Chancellor, Manager/Co
Office of the Provost
08.2017 - 10.2018
Assistant
UNIVERSITY OF ILLINOIS
01.2017 - Current
Administrative Aide
UNIVERSITY OF ILLINOIS, Office of the Provost
12.2016 - 08.2017
Office Administrator
UNIVERSITY OF ILLINOIS, Office of the Provost
10.2014 - 12.2016
Office Manager
UNIVERSITY OF ILLINOIS, Office of the Provost
05.2014 - 10.2014
Office Manager, Assistant Vice President
UNIVERSITY OF ILLINOIS
04.2013 - 05.2014
Office Support Specialist, Assistant Vice President
UNIVERSITY OF ILLINOIS
06.2012 - 04.2013
Office Support Specialist
UNIVERSITY OF ILLINOIS, Board of Trustees
11.2008 - 06.2012
Office Support Associate
UNIVERSITY OF ILLINOIS
01.2008 - 11.2008
Secretary II
UNIVERSITY OF ILLINOIS
05.2007 - 01.2008
Bachelor of Business Administration -
UNIVERSITY OF ILLINOIS SPRINGFIELD
Associate - Science
PARKLAND COLLEGE