Amanda Rice
Castro Valley,CA
Summary
Dedicated and reliable administrative assistant with 10+ years of experience in administrative support. Critical thinking and experienced in managing large office organization while streamlining procedures.
Overview
8
8
years of professional experience
Work History
Contract Administrator
Performance Contracting
Livermore, CA
01.2017 - 04.2020
- Prepare and process invoices on a daily basis according to billing requests from project managers and billing due dates from customers.
- Make daily collection calls and send emails to outstanding customers
- Process lien releases according to payments received.
- Reconciliation of backlog of unapplied cash
- Process cash receipts and postings for payments made by ACH, lockbox, and wire
- Resolve accounts receivable issues by following established procedures
- Answer telephones, support higher management with tasks
Administrative Assistant
Immunosciences Lab
Pleasanton , CA
10.2013 - 08.2016
- Responded to employee requests, inquires and problems regarding office supplies, repair services and purchasing requests.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Executed record filing system to improve document organization and management.
- Sorted and distributed office mail and recorded incoming shipments for corporate records.
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
- Restocked supplies and placed purchase orders to maintain adequate stock levels.
- Processed invoices and expenses using QuickBooks to facilitate on-time payment.
Office Manager
AMG Pipeline
Fremont, CA
02.2013 - 10.2013
- Managed office operations while scheduling appointments for department managers.
- Recorded expenses and maintained accounting records.
- Transferred and directed phone calls, guests and mail to correct staff members.
- Provided clerical support to company employees by copying, faxing and filing documents.
- Communicated with customers via phone and email to confirm deliveries and respond to inquiries.
Administrative Assistant
KST Electric
Manor, TX
11.2011 - 12.2012
- Worked closely with the Regional Safety Manager as well as the General Superintendent and site superintendents
- Developed and updated spreadsheets and databases to track, analyze and report on safety training and certifications
- Provided assistance in managing health and safety programs aligned with industry standards.
- Implemented safety training and safety instructional courses required
- Answered and managed incoming and outgoing calls while recording accurate messages for distribution to office staff.
Education
High School Diploma -
Stein High School
Tracy, Ca03.2008
Skills
- Microsoft Office
- Strong Organizational Skills
- Microsoft Outlook
- Document and File Management
- Intuit QuickBooks
- Problem-Solving
- Time Management
Timeline
Contract Administrator
Performance Contracting
01.2017 - 04.2020
Administrative Assistant
Immunosciences Lab
10.2013 - 08.2016
Office Manager
AMG Pipeline
02.2013 - 10.2013
Administrative Assistant
KST Electric
11.2011 - 12.2012
High School Diploma -
Stein High School
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