Amanda Ruiz
Fresno,TX
Summary
Attentive Senior Accounts Payable Specialist bringing 15 years of experience. Knowledgeable about reviewing purchase orders, preparing wire transfers and resolving billing discrepancies. Seeking a dynamic position with room for career growth.
Overview
16
16
years of professional experience
Work History
Senior Accounts Payable Specialist
Creative Property Management
Houston, TX
08.2008 - Current
- Reviewed and processed vendor invoices, payments, and credit memos.
- Assisted with month-end closing activities including accruals, reconciliations, and journal entries.
- Developed and maintained relationships with vendors to ensure timely payment of invoices.
- Analyzed discrepancies between vendor invoices, purchase orders, and receiving documents.
- Prepared weekly check runs for multiple entities.
- Monitored accounts payable aging reports to ensure timely payment of all invoices due.
- Researched any invoice or payment discrepancies in order to resolve issues quickly.
- Verified accuracy of vendor setup information in the system prior to processing invoices for payment.
- Conducted monthly reviews of vendor statements ensuring accuracy of account balances.
- Reconciled supplier accounts on a regular basis to ensure accuracy of financial records.
- Provided support to external auditors during the annual audit process.
- Generated periodic financial reports for management review.
- Performed special projects as assigned by Accounts Payable Manager or Controller.
- Managed petty cash funds for multiple entities.
- Trained new employees on Accounts Payable processes.
- Reviewed reports each day to identify and resolve billing issues.
- Checked that all vendors had submitted accurate and complete W-9 forms required for payments.
- Reached out to vendors to discuss and correct billing issues.
- Worked closely with department personnel to produce accurate and timely bills.
- Handled high-volume invoice processing with minimal supervision.
- Reconciled monthly statements and transactions to keep records accurate and current.
- Verified vendor accounts by reconciling monthly statements and related transactions.
- Coded invoices and other records to maintain organized and accurate records.
- Kept detailed records of accounts payable by creating reports and updating vendor balance sheets.
- Assessed data and information to check entries, calculations and billing codes for accuracy.
- Received and recorded cash, checks and transfers.
- Matched orders with invoices and recorded required information.
- Recorded debit, credit and account transactions in computer spreadsheets and databases.
- Checked postings and documents for correctness, accuracy and proper coding.
- Reconciled computer reports with manually maintained ledgers.
- Reconciled or entered report discrepancies found in financial records.
- Calculated and produced checks for utilities, taxes and other operational payments.
Education
High School Diploma -
Hastings High School
Houston, TX05-2007
Skills
- Vendor Invoice Processing
- Coding Invoices
- Credit Reconciliation
- Accounting Operations Systems
Languages
English
Full Professional
Spanish
Native/ Bilingual
Timeline
Senior Accounts Payable Specialist
Creative Property Management
08.2008 - Current
High School Diploma -
Hastings High School
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