Amanda Schmechel
Gorham,ME
Summary
Dedicated administrative professional with successful experience in fast-paced office settings. Hardworking team player with expertise in completing various clerical tasks and offering staff support. Responsible, punctual and productive professional when working with little to no supervision.
Overview
18
18
years of professional experience
Work History
Administrative Assistant-Code Division
Town Of Gorham
04.2023 - Current
- Coordinate and schedule meetings and conference calls to optimize scheduling of senior staff.
- Manage paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
- Schedule office meetings and resident appointments for staff teams.
- Processes and update information regarding changes in ownership, name and address, qualified sales, and real estate transactions.
- Transcribed and organized information to assist in Board of Assessment Review Meetings.
- Assist in maintaining and updating changes on the property record cards based on monthly deeds. Updates information regarding ownership changes and data changes due to inspections by field staff.
Office Manager
Port Resources
10.2022 - 04.2023
- Managed, trained, supervised and supported administrative office staff to provide the highest quality of client care consistent with accepted guidelines, compliance plan, and company mission and vision.
- Maintained compliance with all company policies, regulatory requirements, HIPAA protection of PHI, data security, ADA, contractual obligations, and monthly fire drills.
- Ensured front desk was running effectively, including responsibility for incoming and outgoing communications and interactions.
- Established standardized workflow processes, monitored daily productivity, and implemented modifications to improve overall performance of administrative personnel.
- Ensured accessibility to visitors for adherence to CDC guidelines, safety, appearance, and cleanliness.
- Carry out responsibilities productively and efficiently with superior verbal and written communication skills.
- Maintained positive customer relations by addressing problems head-on and implementing successful corrective actions.
- Managed office operations while scheduling appointments for department managers.
Accounts Payable Clerk
Town Of Buxton
12.2020 - 02.2022
- Prepared vendor invoices and processed outgoing payments.
- Reviewed vendor invoices for appropriate documentation and validity prior to payment.
- Computerized recordkeeping systems, initiating and maintaining financial accuracy and current tracking in TRIO software.
- Gathered, evaluated and summarized account data in detailed financial reports.
- Effectively communicated with clients about payment needs and kept updated, detailed and accurate ledgers.
Human Resources Administrative Assistant
Port Resources
04.2019 - 03.2020
- Helped employees register for benefits programs using online portals.
- Created and completed personnel action forms for hires, terminations, title changes and terminations.
- Conducted exit interviews with terminated employees.
- Participated in recruitment and selection process for new hires.
- Scheduled and coordinated interviews between hiring managers and potential candidates.
- Served as a reliable point of contact for employee inquiries on various topics including benefits, leave policies, and workplace issues.
Resident Service Coordinator
Avesta Housing
09.2016 - 04.2019
- Coordinated services and programming for 12 apartment buildings which housed 491 units of elderly, disabled, and family households.
- Worked directly with property management staff to address lease compliance issues, assisted in annual apartment inspections, and maintenance requests.
- Demonstrated respect, friendliness, and willingness to help wherever needed.
- Promoted resident safety by conducting regular property inspections to identify potential hazards or maintenance issues.
- Implemented innovative strategies to increase resident engagement in community activities and initiatives.
- Served as a liaison between property management staff and residents to address concerns effectively before escalating issues higher up in the organization.
Housing Specialist
Shalom House
06.2006 - 10.2011
- Worked with homeless adults with psychiatric disabilities.
- Managed Shelter Plus Care and BRAP housing subsidies.
- Managed caseload of over 120 continuously changing clients.
- Daily phone call coordination between clients, landlords, and other area providers
- Completed Shelter Plus Care billing sent to Housing and Urban Development
- Coordinated with local government to provide resources to clients.
- Participated in meetings with local non-profits to discuss program objectives and strategies.
- Educated landlords on fair housing laws and regulations, fostering an environment of equal opportunity for all applicants regardless of race or socioeconomic status.
- Earned Housing Quality Standards (HQS) certification.
Education
Associate of Arts - Behavioral Health and Human Services, MHRT/C
Southern Maine Community College
South Portland, ME05.2004
Skills
- Recordkeeping
- Organizing and Categorizing Data
- Resourceful
- Appointment Scheduling
- Strong Problem Solver
- Administrative Support
Attributes
- Dynamic team leader driving increased effectiveness, efficiency, and engagement.
- Proven office manager to a company with over 220 employees.
- Procedural development and process simplification champion.
- Microsoft Office and Publisher master.
- Inventory and supply oversight; vendor relations coordinator.
Timeline
Administrative Assistant-Code Division
Town Of Gorham
04.2023 - Current
Office Manager
Port Resources
10.2022 - 04.2023
Accounts Payable Clerk
Town Of Buxton
12.2020 - 02.2022
Human Resources Administrative Assistant
Port Resources
04.2019 - 03.2020
Resident Service Coordinator
Avesta Housing
09.2016 - 04.2019
Housing Specialist
Shalom House
06.2006 - 10.2011
Associate of Arts - Behavioral Health and Human Services, MHRT/C
Southern Maine Community College
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