Amanda White

Coordinate and schedule with outside contractors. Work with the Maintenance Supervisor to schedule and document all maintenance activities throughout the facility. Update all maintenance records as required for audit purposes. Enter all work orders into the system and provide solutions for breakdowns from call-ins, work orders that come from PMs, and safety requests. Assist in prioritizing all maintenance activities to obtain lowest long-term downtime. Manage maintenance inventory using API Pro spare parts management system. Order all needed spare parts, receive them into API Pro, and place them into inventory. Perform technical purchasing, and issue all purchase orders for the facility. Provide working solutions to maintain the budget for the year. Systems used: SAP, API Pro.

Provided administrative and office support for the facility manager, and assigned appropriate maintenance staff to complete required tasks. Scheduled meetings and interviews, performed data entry and invoicing. Input and closed work orders in CMMS. Processed and coded vendor and subcontractor invoices for payment. Responded to incoming calls, as well as customer and vendor requests. Performed word processing, created spreadsheets and reports using Word, Excel, Outlook, etc. Organized and maintained general office files.

Received parts from vendors, distributed materials to technicians. Scanned and input invoices into system, and handled inventory control program. Stocked and maintained supplies for technicians. Completed all RGA's, handled credits, and returns from vendors. Created monthly inventory reports.

Reviewed briefs, motions, and law suits before submitting to the court to ensure accuracy. Input cases into courthouse system over the counter, or by mail. Handled payments for court fees, and other court costs. Answered phones, and assisted members of the public with questions regarding court procedures as allowed.