AMANDA XIE
San Francisco,USA
Summary
Event planning professional with knack for delivering memorable experiences and managing all aspects of event execution. Proven ability to oversee event logistics, from conceptualization to completion, while maintaining strong focus on teamwork and adaptability. Reliable and results-driven, with strong skills in negotiation and client relations.
Overview
11
11
years of professional experience
Work History
Wedding Emcee / Event Planner
X2 Event Productions
08.2023 - Current
- Developed detailed checklists for wedding events, ensuring all aspects met client expectations, venue regulations, and vendor contracts. This meticulous planning contributed to a 90% client satisfaction rate.
- Organized and led planning meetings, created detailed timelines, and provided clear status updates with clients and internal teams. Delivered professional communication to ensuring everyone was informed and aligned with the event goals.
- Coordinated schedules and timelines for events
- Managed logistics for successful events, including venue selection, contract negotiation, and coordinating with vendors.
- Quickly and effectively resolved any issues that arose during events, demonstrating strong problem-solving skills and the ability to think critically under pressure.
- Gathered and analyzed feedback from clients and guests to continuously improve performance. Present findings to the planning team, resulting in enhanced event experiences and improved client relationships.
Marketing and Event Coordinator
CompareNetworks, Inc.
01.2017 - 05.2023
- Managed budgets and negotiated contracts with vendors, ensuring cost-effective event execution.
- Coordinated large-scale industry conferences, own and manage all marketing event logistics, progress, budgets, develop success metrics and ROI tracking.
- Maximized lead generation and event success through pre-event meetings and preparation of staffs, event advertising, and online marketing campaigns.
- Coordinated schedules and timelines for events
- Adapted quickly when faced with unexpected challenges or changes in plans, maintaining composure while finding effective solutions.
- Collaborated with cross-functional teams to ensure seamless event execution and positive outcomes.
- Streamlined event planning processes by implementing efficient project management strategies.
Sales and Marketing Coordinator
Hilton Union Square
12.2014 - 09.2016
- Partnered with the marketing team to conceptualize marketing strategies for the Asian tourism market and assist with creating localize content in the Chinese language.
- Supported a team of sales managers with drafting and proof-reading sales contracts, implementing legal terms and conditions as needed, assist with calendaring and travel arrangements.
- Be the liaison between sales managers and clients to ensure proper delivery of contracts, clarifying terms and requirements, and answering all relevant client inquires
- Worked with across functional teams and with third-party vendors to coordinate internal events and client sales events; manage logistics for international road shows and trade shows.
Community Specialist
American Red Cross
08.2013 - 08.2014
- Actively recruited adult and youth volunteers and successfully increased bilingual volunteer work force by 40%.
- Manage the volunteer community to ensure proper communications, engagements, and participation
- Coordinate fundraising events and galas, assist with outreach for event sponsorships.
- Prepare reports for all event sponsors and ensure compliance to project deadlines.
Education
Bachelor's Degree - Hospitality Management, Concentration in Event Planning
San Francisco State University
San Francisco, CA08.2014
Skills
- Special events planning
- Conference planning
- Vendor negotiation
- Event execution
- Contract negotiation skills
- Meeting planning
- Locating venues
- Strong communication skills
- Strong writing skills
- Proficiency in Photoshop, InDesign, Illustrator
- Proficiency in Microsoft Office Suite & G Suite
- Familiar with online marketing apps/platforms (WeChat, Little Red Book, YouTube, Google Ads, Facebook Ads, LinkedIn Ads)
- High attention to detail
Languages
English
Native or Bilingual
Chinese (Cantonese)
Native or Bilingual
Chinese (Mandarin)
Native or Bilingual
Timeline
Wedding Emcee / Event Planner
X2 Event Productions
08.2023 - Current
Marketing and Event Coordinator
CompareNetworks, Inc.
01.2017 - 05.2023
Sales and Marketing Coordinator
Hilton Union Square
12.2014 - 09.2016
Community Specialist
American Red Cross
08.2013 - 08.2014
Bachelor's Degree - Hospitality Management, Concentration in Event Planning
San Francisco State University
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