Amber Baker-Mills
Schaumburg,United States
Summary
Adept Records Management Officer and Paralegal Specialist with a proven track record at the Department of Justice, United States Attorney’s Office, excelling in records and information management. Demonstrated expertise in database administration and a commitment to fostering diversity, I've effectively mentored national teams and streamlined compliance processes, enhancing operational efficiency by over 30%.
Overview
11
11
years of professional experience
Work History
Records Management Officer
Department of Justice, United States Attorney’s Office
Chicago, IL
04.2019 - Current
- Plans work to be accomplished by subordinates, sets goals and priorities, and prepares schedules for completion of work
- Ensures work is delegated appropriately and evenly across staff
- Develops, manages, and evaluates the office’s records management program with the goal of providing stakeholders with the best customer service
- Develops, publishes, and evaluates management control systems and procedures regarding handling, storing, or disposing of federal records
- Responsible for daily operations of the Docketing Department, as well as, the Closed Files Department
- Conducts regular reviews of the automated case management database to verify accuracy and timeliness of data
- Develops systematic data audit procedures and periodically reviews caseload data
- Consistently works with Human Resources on hiring actions which allow for the creation of a cohesive team and works to ensure resources are allocated if needed
- Ensures there is proper training for district staff, including actively participating in training of Attorneys and Staff Members through the development of training guidelines and procedures on records management and docketing
- Provides clear communication to users to ensure compliance with policies and procedures
- Actively works to provide accountability for diversity in the workplace
- Ensures inclusive environment for subordinates and co-workers
- Always supports and implements EEO principles of fairness and equity in the workplace
- Communication is always clear, concise, and professional
- Always complies with policies and procedures
- National mentor to Executive Office for United States Attorney’s Office (EOUSA), Records and Information Management
- Trainer of EOUSA’s Management Development Team training other Administrative Supervisors how to grow their teams
- Auditor of EOUSA Evaluation and Review Team
Paralegal Specialist
Department of Justice, United States Attorney’s Office
Chicago, IL
06.2014 - 04.2019
- Independently performs a variety of complex paralegal support duties
- Reviews and organizes intricate factual materials and other voluminous documentary data for investigations and trials while providing advice on the most efficient method of maintaining and producing discovery
- Develops, publishes, and evaluates management control systems and procedures in regards to handling case materials, discovery, and storing or disposing of federal records
- Plans work to be accomplished by assisting team members, sets goals and priorities, and prepares schedule for completion of work
- Manages and evaluates various case materials and publishes to databases, such as, e-Scan-IT, IPRO Publisher, IPRO Eclipse, Relativity, CaseMap, and Access
- Prepares exhibits for trial, which typically involves a wide range of visual materials with the utilization of Trial Director
- Provides technological assistance to AUSAs while in court during trial
- Maintains Top Secret/SCI clearance that enables work on National Security cases involving classified materials, such as Counter-Terrorism, Espionage, and Gun Export cases
- Handles highly sensitive materials in several other Criminal cases such as Public Corruption, Securities Fraud, Health Care Fraud, Guns/Drugs, and all other White Collar Crime cases assigned
- Responsible for the daily operations of the District’s Freedom of Information Act (FOIA) requests and case management system, FOIA Online, as the District’s FOIA Coordinator and liaison to EOUSA FOIA
- Develops systematic data audit procedures and periodically reviews caseload data relating to FOIA case management
- Conducts regular reviews of caseload (both Criminal cases assigned to me, as well as, the FOIA requests the District receives) to verify accuracy and timeliness of data
- Provides peer-mentoring, as directed
Education
B.A. - Political Science with emphasis in Criminal Justice
Purdue University at Calumet
Hammond, Indiana12.2012
A.A.S. - Paralegal Specialty
Del Mar College
Corpus Christi, Texas05.2006
Skills
- Adobe Acrobat
- Microsoft Word
- PowerPoint
- Access
- Excel
- WestLaw
- Lexis-Nexis
- E-Scan-IT
- Sanctions II9
- CapturePerfect 31
- Trial Director 6
- Relativity 9
- IPRO Launcher 86
- IPRO Eclipse SE Administration
- IPRO Eclipse SE Desktop
- CaseMap
- TimeMap
- Relativity
- Concordance
- Legal Support Projects Application
- McAfee
- OneNote
- WebTA
- Case Management/Electronic Case Filing (CM/ECF)
- FOIA Online
- USA-5
- LearnDOJ
- CaseView
- ARCIS
- Digital archiving
- Information governance
- Records classification
- Electronic records
- Data privacy
- Records storage
- Audit preparation
- Training delivery
- Compliance management
- Retention scheduling
- Business analysis
- Document control
- Metadata management
- Software implementation
- Compliance monitoring
- Legal research
- Physical records management
- Information management
- Electronic records management
- Content management
- Database administration
Training
- EOUSA EARS New Evaluator Training, NAC, Columbia, SC, 09/01/23
- EOUSA Management Development Training, 11/01/22
- EOUSA Management Development Training for Trainers, 11/01/21
- Department of Justice (DOJ) Becoming an Emotionally Intelligent Leader, 03/01/20
- United States Attorney’s Office - FOIA Contacts Conference, 08/01/18
- Freedom of Information Act (FOIA) Training for Federal Employees, 05/01/15
- Train-the-Trainer, Word Transition, 04/01/12
References
Furnished upon request.
Affiliations
06/01/2019-January 20, 2025. Pride Committee Chair
07/14/2023-January 20, 2025. DEIA Committee Member USAO NDIL
01/20/2023-Present. Served as Mentor to Executive Office for United States Attorneys (EOUSA), Records and Information Management.
07/15/2022-Present. Served as Instructor on EOUSA's Management Development Team.
04/10/2023-Present. Serve as EARS Evaluator to EOUSA.
08/09-11/2022-Job Recruiter at Lavendar Law, Los Angelos, CA.
PFLAG Member
LAGBAC Member
Timeline
Records Management Officer
Department of Justice, United States Attorney’s Office
04.2019 - Current
Paralegal Specialist
Department of Justice, United States Attorney’s Office
06.2014 - 04.2019
B.A. - Political Science with emphasis in Criminal Justice
Purdue University at Calumet
A.A.S. - Paralegal Specialty
Del Mar College
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