Amber Beukelman
3052 McKinley Avenue,Sheldon
Summary
School Secretary with history of working effectively with teachers, administrators, students and parents.
Knowledgeable about school system policies, educational principles and administrative support needs. Success tracking expenses, drafting reports and processing payments from parents and guardians.
Over 10 years of experience managing attendance records, communicating with parents and supporting administrative staff.
Welcoming front desk staff with clear understanding of security and check-in procedures. Detailed computer system and database manager.
Hardworking and focused secretary offering excellent communication, planning and prioritization skills demonstrated through 30 years of performance.
Skilled at drafting reports and business correspondence, managing mail and updating tracking spreadsheets.
Organized and dedicated secretary with proven track record of providing exceptional customer service in fast-paced and busy environments. Offering keen attention to detail and strong decision-making skills to manage multiple, concurrent tasks.
Self-motivated work ethic to perform effectively in independent or team environments.
Overview
28
28
years of professional experience
Work History
Clerical Secretary/Online Registration Specialist
Sheldon Community School District, East Elementary
08.2013 - Current
- Using the secure security system with door bell to vet visitors and parents. Keeping the building locked down and safe before allowing general public into the school. Exercising safe judgement on who should enter. Created a sign in system with name tags for entry into the building.
- Greeted incoming visitors and parents professionally and provided friendly, knowledgeable assistance. Maintaining professionalism for all circumstances - needing to be calm during high volatile moments, and be very compassionate during times of high need and emotion with parents.
- Operate multi-line telephone system to answer and direct high volume of calls. Messaging teachers and staff with schedule changes, dismissal changes, or any parent communication.
- Process all student registrations and withdrawals through out the school year, placing new students into classroom rosters. Keeping spreadsheets, rosters, and student information systems up-to-date.
- Created and maintain the online registration system for the whole district. Leading and teaching the building secretaries with knowledge and changes to the registration process. Have eliminated all paper from the registration process, continue to streamline and improve the district's registration procedures and online process. Troubleshoot and maintain the registration system for all parents and secretaries. Customized online registration to collect all pertinent information to allow each building to gather much needed information and pull that information into spreadsheets and mail merges. This has given the district a more streamlined and less cumbersome registration process in the fall and throughout the school year.
- Created checklists for district's registration process so the district buildings are all collecting required information while registering incoming families while maintaining consistency though out the district.
- Handle all TK and Kindergarten spring registration, along with all 5 community partner preschool spring registrations. Creating and maintaining spreadsheets to track registrations and required documents for permanent student files and health records.
- Document daily attendance (for East Elementary and all community partner preschool locations), maintaining accurate student attendance for state reporting. Calling parents each day if student is absent without an excuse. Create and send out electronically attendance letters when a student has been gone more than 5 and then 10 days of school. Assisting principal with truancy that may arise.
- Created and maintains the community partner preschool handbook for board approval each year.
- Perform clerical and administrative support duties to optimize workflow procedures. Create many spreadsheets, letters, newsletters, and documents as needed for teaching staff and principal.
- Manage filing system of student permanent files, filing all required documents, report cards, confidential information in an orderly fashion. Created checklist for district's cumulative files to help maintain accuracy of filing systems.
- Create and maintain detailed administrative processes and procedures while assisting the principal to drive efficiency and accuracy, and to improve his work load to allow more focus on students instead of administrative items.
- Identified and recommended changes to existing processes to improve accuracy, efficiency, and quality service within the district. Continuing to find ways to improve proficiency and time management.
- Infinite Campus (Student Information System) Specialist, always learning and keeping up with changes in system, troubleshooting issues for all the secretaries, and teaching teachers and staff how to use the system for grading and information. Answering questions and learning new things to assist staff and district to become more proficient and efficient. Able to teach myself things I want to improve.
- Keep reception area clean and neat to give visitors positive first impression. Being highly organized and neat to maintain error free filing systems, and information.
- Currently a Med-Aide for our nurse's office. Assisting when the nurse is not there or busy - administering medications to students (medication, inhalers, epi-pens), first aid procedures (anything from bandages to broken bones).
- Re-created health forms and assist the nurse with keeping records of required screenings and immunizations. Assist the nurse with collecting lead screening information and needed information for AEA and public health audits.
- Maintain and track student lunch accounts. Collecting funds from parents as needed when accounts are low or negative. Assist parents with filling out free/reduced lunch applications. Created and send out electronically lunch account notices when low or negative.
- Handle all state reporting in the fall, winter and spring for the principal. Working with the superintendent to maintain quality and accurate state reporting for funding. Updating student information and fixing errors from the Department of Education. Keeping our student information system current and accurate to allow all required state reporting elements to be accurate.
- Assisting teachers and staff with preparing for school year, creating rosters, dismissal numbers, lunch account numbers, health alerts for each of their students. Assist with copying, laminating, bulletin boards, using AEA for incoming or outgoing needs for teachers.
- Maintain office equipment, changing toners, troubleshooting, removing jams, etc.
- Created a budget spreadsheet for the principal to use yearly to track incoming and outgoing funds in East elementary accounts. Assisting Principal's Secretary to maintain budget items, ordering supplies when needed.
- Use Word, Excel, PowerPoint, Publisher, and google docs efficiently. Assist most staff with troubleshooting or creating documents of many types.
- Organizing school events - literacy night or other family events. Managing RSVP's and coordinating activities. Creating letters, memos, reminders for events. Creating music concert programs for each music program.
- Report to DHS on any suspected abuse as a Mandatory Reporter. Working with case managers or any guardian ad litem assigned to students to assist with building success for those students.
- Maintain behavior records, entering all behavior incidents, and assisting principal with behaviors that arise by referring students to principal when we receive an incident report, or bus referral. Supervise detention rooms, assisting students with school work while there, being compassionate or disciplinary when needed.
- Handle all aspects of report cards, teach staff how to enter grades, troubleshoot grading issues in the grade books, print and mail report cards to families and having all reports ready for Parent/Teacher Conferences.
- Create newsletters and mailings throughout the school year. Sort incoming and outgoing mail.
- Prepare and compile all Iowa Assessment tests for East Elementary. Maintaining student lists on PearsonAccess and ordering testing supplies. After testing is finished, tests are counted, checked off on spreadsheets, and sent back in a timely and orderly fashion to ensure accuracy for our school assessments.
-
Paraprofessional
Sheldon Community School District, East Elementary
08.2009 - 04.2013
- Delivered personalized educational, behavioral, and emotional support to individual special needs and at-risk students (K-4th Grade) to enable positive learning outcomes.
- Assisted students in developing deeper understanding of course concepts by providing one-on-one support. Assisted with their educational, social, emotional, and physical needs.
- Assisted the At-Risk teacher in adapting the learning environment and/or curriculum to accommodate the needs to each student to promote successes, sometimes needing to be one-on-one with a behavior student in detention rooms.
- Oversaw students in on playground and common areas to monitor and enforce rules.
- Assisted in maintaining engaging and respectful educational environment by promoting discipline and cooperation.
- Reported on student progress, behavior, and social skills to At-Risk teacher or general education teacher. Communicated well with teachers, principal, counselor to better the education of the special education/at-risk students.
- Med-Aide Registered - assisted school nurse with measuring and dispensing medications and first aide needs.
- Registered Mandatory Reporter
- Certified in MANDT Restraint System (positive behavior support).
- Boys Town trained
- Substitute in the school office - answering phones, copying, updating attendance, and using the School Information System.
- Tailored lesson plans for students with emotional and cognitive disabilities.
-
- Enforced rules and instructions to maintain discipline.
- Helped teacher prepare instructional material and displays.
- Offered student support through special accommodations, extra assistance, and assessments.
- Interacted physically and verbally with students throughout each day.
- Documented student behaviors, interventions, and outcomes to enable lead teacher to address pertinent issues.
Parttime Secretary and Technology Assistant
Citizens State Bank
05.2003 - 11.2004
- Part time and on-call basis
- Clerical duties - typing and proofing letters and correspondence, answering phones and taking messages, organizing customer information on computer, copying, faxing
- Organized files and filing investment information.
- Tracking all investment commissions, and keeping investment company information up-to-date by ordering pertinent company documents and brochures.
- Substituted at the bank's main receptionist desk and answered phones and greeted customers
- Created brochures, business cards, flyers, and signs for the investment center and bank
- Created PowerPoint presentations for the investment center and bank
- Created, designed and maintained website for the bank
- Installed and configured software and hardware, keeping the bank's technology running smoothly
- Online Banking Specialist - installed and maintained the Online Banking Program for the bank, adding, editing and maintaining customers on the site, while troubleshooting any issues for the customers (resetting passwords, adding accounts, etc.)
- Created and designed spreadsheets and documents for the investment center
- Assisted in balancing the ATM daily
- Audited the bank with Internal Technology Audits - audited firewalls, in-house computer software/hardware, network, and reported the audit to the FDIC
Secretary/Bookkeeper
Gered's Country Cabinets
01.2000 - 05.2003
- Answered phone promptly and took messages for business owner.
- Provided clerical support by doing all office work, filing, mailings, or any miscellaneous office job to come up.
- Provided bookkeeping for business on QuickBooks to pay bills and create customer invoices.
Assistant to CEO/Loan Document Assistant/Technology Specialist
Security State Bank
08.1998 - 11.2002
- Provided clerical duties - typing and proofing letters and correspondence, creating and keeping spreadsheet information, creating and presenting PowerPoint presentations, answered phones, greeted customers, opened and sorted mail, updating bank policies
- Assisted customers into their bank lock boxes.
- Assisted the Bank President/CEO by creating monthly board meeting reports, typing and maintaining board meeting minutes, making phone calls and appointments, taking notes during meetings, assisted with presentations.
- Set up and maintained the Online Banking System - signing up customers, troubleshooting and maintaining the online system.
- Maintained the bank's technology by keeping up with developments and changes, including network connections and assisting employees keep up with computer knowledge, assisting the technology department in head office with maintenance and network/computer equipment.
- Maintained all office equipment and machines to keep them running smoothly
- Originated all types of loan documents and supporting documents to complete a successful loan - UCC's, Security agreements, escrow accounts, created and maintained loan files, titles and abstracts.
- Track all insurance coverage and titles on collateral, credit life and disability insurance
- Created and Maintained Security Reality's office website, adding photos and information, editing and maintaining current houses on the market for the realtors
- Notary Public
Receptionist/Office Manager
Prins Insurance
07.1995 - 07.1998
- Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
- Confirmed appointments, communicated with clients, and updated client records.
- Kept reception area clean and neat to give visitors positive first impression.
- Answered phone promptly and directed incoming calls to correct offices. Operated multi-line telephone system to answer and direct high volume of calls.
- Sorted, received, and distributed mail correspondence between departments and personnel.
- Resolved customer problems and complaints.
- Corresponded with clients through email, telephone, or postal mail.
- Maintained confidentiality of information regarding clients and company.
- Provided clerical support to company employees by copying, faxing, and filing documents. Maintained office supplies, organized, maintained and updated information in computer databases, typed letters, memos and correspondence for insurance agents.
- Handled all claims for each line of insurance, handled and kept track of policy renewals, and maintained a Life and Health Insurance License.
Education
Administrative Secretarial Diploma - Administrative Secretarial
Northwest Iowa Community College
Sheldon, IA05.1995
High School Diploma -
Western Christian High School
Hull, IA05.1994
Skills
- Able to self-teach computer programs, and troubleshoot technology issues as needed
- Ability to work independently and self-motivated to find things to do if daily work is completed
- Ability to multi-task with many office tasks at once with many interruptions continually
- Ability to run an office efficiently and professionally Ability to see to create new ways of making work run more efficiently
Timeline
Clerical Secretary/Online Registration Specialist
Sheldon Community School District, East Elementary
08.2013 - Current
Paraprofessional
Sheldon Community School District, East Elementary
08.2009 - 04.2013
Parttime Secretary and Technology Assistant
Citizens State Bank
05.2003 - 11.2004
Secretary/Bookkeeper
Gered's Country Cabinets
01.2000 - 05.2003
Assistant to CEO/Loan Document Assistant/Technology Specialist
Security State Bank
08.1998 - 11.2002
Receptionist/Office Manager
Prins Insurance
07.1995 - 07.1998
Administrative Secretarial Diploma - Administrative Secretarial
Northwest Iowa Community College
High School Diploma -
Western Christian High School
Similar Profiles
Carol M. FellensteinCarol M. Fellenstein
Classroom Teacher – Grade 5 at Dr. Thomas S. O’Connell Elementary School, East Hartford Public School DistrictClassroom Teacher – Grade 5 at Dr. Thomas S. O’Connell Elementary School, East Hartford Public School District
DYLCIA HERNANDEZDYLCIA HERNANDEZ
Assistant Principal at East Ave. Elementary School (Hayward Unified School District [HUSD])Assistant Principal at East Ave. Elementary School (Hayward Unified School District [HUSD])
Cheryl ScalzoCheryl Scalzo
K-5 Elementary School Principal at Alburtis Elementary School, East Penn School DistrictK-5 Elementary School Principal at Alburtis Elementary School, East Penn School District