Amber Broadway
Alpharetta,GA
Summary
Versatile Project Coordinator with background successfully executing diverse project tasks to meet deadlines. Experienced in subcontractor management, field/office coordination, and project accounting. Committed to ensuring accurate processes and adherence to company policies. Proficient in Microsoft Office, Procore, and construction accounting software. Enthusiastic problem solver and talented team player with superior planning and decision-making skills.
Overview
19
19
years of professional experience
Work History
Project Coordinator
Industrial Access Construction
09.2017 - 11.2023
- Collaborated with cross-functional teams to support project management
- Assisted the project manager in developing project management documents such as project budgets, schedules, scope statements, and project plans
- Executed administrative and bookkeeping tasks, including managing invoices, purchase orders, and inventory reports
- Met with project clients to assess their needs, define project requirements, acceptance criteria, and project timelines
- Coordinated the allocation of project resources to ensure the team has what’s needed at the right time
- Assigned tasks to team members and help them understand project milestones and deliverables
- Fostered collaboration among project team members to complete tasks and produce deliverables
- Supervised the project procurement process
- Acted as a liaison between the project team and clients throughout the project life cycle
- Managed subcontractors and coordinated field and office activities
- Scheduled stakeholder meetings and generate reports
- Assisted on-site superintendents
- Ensured accurate daily processes and adherence to company policies
- Issued and managed subcontracts, handled lien waivers
- Procured permits and licensing when applicable.
- Managed competing demands and professionally adapted to frequent change, delays and unexpected events.
- Maintained open communication by presenting regular updates on project status to customers.
- Demonstrated a high level of initiative and creativity while tackling difficult tasks.
- Gained strong leadership skills by managing projects from start to finish.
- Kept projects on schedule by managing deadlines and adjusting workflows.
Project Coordinator
Trulite Glass And Aluminum
04.2012 - 08.2017
- Maintained open communication by presenting regular updates on project status to customers.
- Prepared meeting agendas and minutes for distribution and record keeping.
- Established rapport and engaged with stakeholders to build lasting professional relationships.
- Ensured prompt resolution of any conflicts or obstacles encountered during the course of a project''s execution phase, helping maintain smooth workflow across departments involved in its completion process.
- Developed and implemented project plans and budgets to ensure successful execution.
- Conducted thorough post-project evaluations to identify areas for improvement in future initiatives.
- Developed comprehensive project plans, outlining scopes, timelines, deliverables, and milestones.
- Arranged travel and accommodation for team members and project partners.
- Scheduled and facilitated meetings between project stakeholders to discuss deliverables, schedules and conflicts.
- Improved client satisfaction with timely updates and transparent communication throughout the project lifecycle.
- Reported regularly to managers on project budget, progress, and technical problems.
- Maintained database and spreadsheets with accurate inventory and status.
- Kept projects on schedule by managing deadlines and adjusting workflows.
Executive Assistant
TreeZero
04.2010 - 03.2012
- Wrote reports, executive summaries and newsletters.
- Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.
- Provided professional administrative support during board meetings, including agenda preparation and minute-taking duties.
- Took notes and dictation at meetings.
- Delivered exceptional organizational support enabling executive focus on high-level strategic initiatives fostering company growth.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Developed strong relationships with vendors leading to improved contract terms resulting in cost savings for the company.
- Prepared and edited presentations on behalf of executives for both internal meetings and external conferences.
- Upheld strict timetables by maintaining accurate, balanced calendars.
- Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
- Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
- Collaborated on special projects to improve overall business operations within the organization efficiently.
- Worked with senior management to initiate new projects and assist in various processes.
- Proved successful working within tight deadlines and a fast-paced environment.
Executive Assistant
Make-A-Wish Foundation
07.2007 - 03.2010
- Wrote reports, executive summaries and newsletters.
- Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.
- Delivered exceptional organizational support enabling executive focus on high-level strategic initiatives fostering company growth.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Organized and coordinated conferences and monthly meetings.
- Developed strong relationships with vendors leading to improved contract terms resulting in cost savings for the company.
- Contributed to budget management by monitoring expenses and providing detailed expenditure reports regularly.
- Aided in the recruitment process by screening resumes, scheduling interviews, and assisting with candidate selection.
- Proven ability to develop and implement creative solutions to complex problems.
Executive Administrative Assistant
Nature Science
04.2005 - 06.2007
- Transcribed meeting minutes to support sales, business development and senior management teams.
- Collaborated with cross-functional teams, expediting project completion times and enhancing overall efficiency.
- Managed mail and both incoming and outgoing correspondence, mail, email and faxes.
- Coordinated staff training programs, improving overall efficiency within the company through skill development.
- Updated spreadsheets and created presentations to support executives and boost team productivity.
- Worked with senior management to initiate new projects and assist in various processes.
- Processed travel expenses and reimbursements for executive team and senior management group.
Education
BA - Business Administration
University of Colorado
Boulder, CO05.2005
Associate of Applied Business - Business Administration And Management
Gordon College
Barnesville, GA09.2003
Skills
- Software: Microsoft Office (Excel, Outlook)
- Project Management: Procore (experience 5 years) Bid Management, Project Finance, Field Productivity, Invoice Management and App platform for extensions in Procore
- Construction Accounting: AP/AR process, job cost coding
- Coordination: Field/office coordination, subcontractor management
- Contract Administration: Issue and manage subcontracts, lien waivers
- Procurement: Order materials, sub-bidding of contracts in Procore
- Multiple Priorities Management
- Conflict Resolution
- Resource Allocation
- Budget coordination
- Quality Assurance
Accomplishments
Achieved streamlining the office supply ordering process, resulting in a 15% reduction in expenses.
Personal Information
Title: Project Coordinator
Timeline
Project Coordinator
Industrial Access Construction
09.2017 - 11.2023
Project Coordinator
Trulite Glass And Aluminum
04.2012 - 08.2017
Executive Assistant
TreeZero
04.2010 - 03.2012
Executive Assistant
Make-A-Wish Foundation
07.2007 - 03.2010
Executive Administrative Assistant
Nature Science
04.2005 - 06.2007
BA - Business Administration
University of Colorado
Associate of Applied Business - Business Administration And Management
Gordon College
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