Summary
Overview
Work History
Skills
Hobbies and Interests
Certification
References
Timeline
Generic

Amber Dudley

Summary

Energetic Office Manager equipped to support day-to-day operational functions and accomplish business goals. Blends advanced organizational, technical and business expertise to enhance workflows. Focused on attentively assisting office staff and customers and identifying opportunities for improvement.

Overview

21
21
years of professional experience
1
1
Certification

Work History

Accounting Manager

Maxicrete, Inc.
Fairfield
04.2025 - Current
  • Oversaw payroll for 20+ employees, ensuring timely and accurate processing.
  • Prepared quarterly tax reports, achieving compliance and minimizing errors.
  • Streamlined accounts payable processes, improving efficiency and accuracy.
  • Negotiated insurance contracts to optimize company coverage.
  • Collaborated with CPA on month-end processes to ensure financial accuracy.
  • Reviewed and reconciled AIA billings for precision and accountability.
  • Maintained organized digital files using SharePoint for efficient record-keeping.
  • Tracked accounts receivable in GC Pay and Textura systems.

Office Manager / Assistant Controller

Pacific Truck Tank, Inc
Sacramento
10.2009 - 04.2025
  • Manage all daily, monthly, and annual financial transactions for a $20M multi-state company.
  • Produce monthly financial statements.
  • Manage cash flow.
  • All A/P and A/R using GAAP.
  • Oversee day-to-day transactions for $2M inventory, monitor daily reports and variances, and conduct monthly and quarterly physical counts.
  • Creating purchase orders, sales orders, and work orders; ensuring all county and sales tax codes are invoiced properly.
  • Comply with corresponding audits and license renewals.
  • Administer the company's 401(k) plan, health plan renewals and contributions, HR onboarding, submitting weekly payroll, and mediating between the PEO and employees for all HR and payroll needs.
  • Complete and submit DMV registration for transfer titles on company-built vehicles
  • Liaison for banking, insurance, IT and compliance professionals
  • Assist principals in drafting and editing memos, reports and quotes
  • Backup for the receptionist providing all clerical support as needed
  • Provided weekly updates and reports to CEO on volume and strategy

Customer Service Manager

2nd Chance Legal Services
Fair Oaks
10.2008 - 10.2009
  • Processed over 20 files daily for timely document delivery to banks.
  • Served as primary contact for brokers, vendors, and customers during foreclosure processes.
  • Managed customer service team, promoting teamwork and a positive work culture.
  • Supervised staff performance, identifying training needs and developing plans to reduce process delays.
  • Proactively addressed customer complaints, implementing solutions to enhance satisfaction.

Administrative Assistant

MIT Lending, Inc.
Roseville
07.2004 - 09.2008
  • Managed approximately 50 incoming calls per hour, emails, and faxes daily from customers.
  • Coordinated office supply inventory management, ordering items proactively to prevent shortages.
  • Supported executive staff by scheduling meetings, arranging travel, and preparing essential documents.
  • Assisted human resources with updating employee files, onboarding processes, and time-off requests.
  • Optimized calendar management for executives by strategically scheduling appointments and minimizing conflicts.
  • Organized office events, including holiday parties and team-building activities, enhancing company culture.
  • Negotiated with vendors to reduce office supply costs through effective bulk purchase agreements.
  • Handled correspondence by managing phone calls, emails, and incoming and outgoing mail.

Skills

  • Financial management and GAAP
  • Sage 100 ERP and Microsoft Office
  • Google Workspace proficiency
  • HR coordination and payroll
  • Vendor management and inventory control
  • Customer service excellence
  • Team leadership skills
  • IT troubleshooting expertise
  • Procore and SharePoint knowledge
  • Microsoft Excel and Adobe Acrobat proficiency

Hobbies and Interests

I love interior design, gardening, and music. In my free time I enjoy the outdoors with my dogs and overseeing the marketing for my husband's company.

Certification

  • Certified Notary Public in California valid until March 2027

References

References available upon request.

Timeline

Accounting Manager

Maxicrete, Inc.
04.2025 - Current

Office Manager / Assistant Controller

Pacific Truck Tank, Inc
10.2009 - 04.2025

Customer Service Manager

2nd Chance Legal Services
10.2008 - 10.2009

Administrative Assistant

MIT Lending, Inc.
07.2004 - 09.2008

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Amber Dudley