Amber Frye
Shelton,WA
Summary
Proven expert in documentation management and fostering teamwork, I significantly enhanced the operational efficiency at Shelton School District. By spearheading grant writing and compliance monitoring initiatives, I secured vital funding and ensured adherence to federal regulations, demonstrating exceptional analytical thinking and professionalism.
Overview
7
7
years of professional experience
Work History
Special Education Fiscal and Programs Specialist
Shelton School District
09.2022 - Current
- Liaised between clients and vendors and maintained effective lines of communication.
- Assisted in budget management by accurately tracking expenses and maintaining detailed financial records.
- Ensured smooth day-to-day operations through prompt resolution of facility maintenance issues such as repairs or installations.
- Supported grant writing initiatives to secure additional funding sources for academic program enhancement.
- Maintained confidentiality in handling sensitive information related to students, personnel records, and financial data.
- Monitored compliance with federal regulations concerning special education services to provide equal opportunities for all students.
- Developed and maintained a well-organized filing system to ensure accurate record keeping.
- Organized and updated databases, records and other information resources.
Special Education Administrative Secretary
Shelton School District
10.2020 - 09.2022
- Maintained a welcoming office environment for students, parents, staff, and visitors to promote positive department culture.
- Facilitated effective communication between administration and staff by promptly addressing concerns or inquiries via email or phone calls.
- Managed admins calendar updates for holidays, meetings, conferences, workshops, or special events.
- Coordinated professional development opportunities for faculty members to improve teaching skills and encourage collaboration.
- Aided in the evaluation process of staff members by collecting and organizing performance data for administrative review.
- Supported the hiring process for new staff members by collecting application materials, scheduling interviews, and preparing offer letters.
- Reduced meeting preparation time with thorough planning of agendas, securing conference rooms, and arranging audiovisual equipment as needed.
- Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities, and communicate instructions.
- Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
- Assisted coworkers and staff members with special tasks on daily basis.
- Completed forms, reports, logs, and records to quickly handle all documentation for human resources.
Special Education Records Secretary
Shelton School District
01.2018 - 02.2020
- Handled sensitive information discreetly, maintaining confidentiality when managing personnel files or financial data.
- Answered multi-line phone system and enthusiastically greeted callers.
- Maintained daily report documents, memos and invoices.
- Scheduled appointments and conducted follow-up calls to clients.
- Prepared professional correspondence, including memos, letters, and emails, ensuring accuracy and timeliness.
- Maintained electronic filing systems and categorized documents.
- Contributed to a positive work environment by providing support to colleagues when needed in various tasks or projects.
- Developed and maintained comprehensive database for tracking project deadlines, improving team productivity.
- Facilitated inter-departmental communication to ensure all parties were informed of key updates.
- Managed incoming and outgoing correspondence, maintaining confidentiality and timeliness.
- Managed sensitive and confidential information with discretion, upholding integrity of executive communications.
Education
Early Childhood Education
South Puget Sound Community College
Olympia, WAHigh School Diploma -
Shelton High School
Shelton, WA06-1996
Skills
- Customer relations
- Expert problem solving
- Analytical thinking
- Documentation management
- Compliance monitoring
- Teamwork and collaboration
- Self motivation
- Time management
- Organizational skills
- Active listening
- Professionalism
- Confidential
Timeline
Special Education Fiscal and Programs Specialist
Shelton School District
09.2022 - Current
Special Education Administrative Secretary
Shelton School District
10.2020 - 09.2022
Special Education Records Secretary
Shelton School District
01.2018 - 02.2020
Early Childhood Education
South Puget Sound Community College
High School Diploma -
Shelton High School
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