Amber Karlsen
Administrative Assistant
Anchorage,AK
Summary
Dedicated administrative professional with successful experience in fast-paced office settings. Hardworking team player with expertise in completing various clerical tasks and offering staff support. Responsible, punctual and productive professional when working with little to no supervision. Hardworking and focused Administrative professional offering excellent communication, planning and prioritization skills demonstrated through 10+years of performance. Skilled at drafting reports and business correspondence, managing mail and updating tracking spreadsheets. Exceptional leadership skills with expertise in streamlining workflow to optimize personnel strengths.
Overview
27
27
years of professional experience
Work History
Administrative Assistant Intern
Cook Inlet Housing Authority
07.2024 - Current
- Scheduled meetings and appointment to prevent scheduling conflicts.
- Developed and maintained positive relationships with clients by providing excellent customer service.
- Managed incoming and outgoing mail and packages to facilitate prompt delivery and receipt.
- Maintained confidentiality and security of sensitive information to protect privacy and security of company data.
- Assisted with organization and maintenance of office filing system for easy retrieval of information.
- Sought feedback and guidance from supervisors to improve on areas of weakness.
- Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
- Prepared and edited documents and reports for quality and accuracy.
- Provided support for team projects and initiatives to contribute to team success.
- Sorted mail and dispersed to correct departments.
- Monitored office supplies.
Commercial Fisherman
F/V Dynasty
04.2011 - 08.2021
- Commercial salmon fishing in the Shumagin Islands, AK. Area M
- Assisted in routine deck maintenance tasks, including painting, cleaning, and general upkeep of the vessel
- Operated and maintained equipment such as winches, capstans, and cranes, ensuring they were in proper working condition
- Participated in mooring and anchoring procedures, working with the crew to secure the vessel safely
- Assisted in navigation tasks, such as plotting courses, monitoring weather conditions, and maintaining navigational equipment
- Conducted safety drills and assisted passengers during emergency situations, adhering to all safety protocols.
- Directed crew members cleaning, maintaining and painting or varnishing various ship areas.
- Docked and undocked vessel using radios, depth finders, radars, lights, lighthouses and buoys to make safe and accurate operational decisions.
- Sorted and cleaned fish and stored in refrigerated or ice-filled holds to prevent spoilage.
- Operated and maintained the RSW (refrigeration system).
Finance Officer
City of Sand Point
03.2000 - 11.2010
- Conducted financial analysis and provided recommendations to senior management to drive strategic decision-making
- Directed budget development, creation of budgetary controls and recordkeeping systems and investment management.
- Conducted detailed analysis of company financial information and oversaw preparation of related reports.
- Oversaw budgets, payroll, and accounts payable and receivable.
- Directed budget development, budgetary controls and recordkeeping to make informed financial decisions.
- Developed and maintained financial models to forecast future financial performance and identify areas for improvement
- Ensured compliance with financial regulations and company policies, facilitating audits and internal controls
- Prepared monthly, quarterly, and annual financial reports for stakeholders and presented findings during meetings.
- Prepared accurate financial statements at end of quarter to summarize financial health and business performance.
- Established and maintained electronic files for grant-funded projects for tracking and reporting.
- Established and maintained personal contact and relationships with foundation representatives and with other organizations showing potential for grant funding.
- Prepared grants and state/federal reports.
- Prepared, analyzed and monitored month-end reporting requirements and presented to leadership.
- Recommended changes in internal audit controls.
- Completed audits in accordance with regulations and procedures.
- Prepared monthly reconciliation of bank accounts and took corrective actions on deviations.
Shareholder Affairs
Shumagin Corporation
09.1997 - 02.2000
- Managed all aspects of shareholder communications, including preparing and distributing shareholder reports, proxy statements, and other investor materials
- Oversaw the organization and execution of annual shareholder meetings, ensuring compliance with all regulatory requirements
- Acted as a primary point of contact for shareholders, addressing inquiries and concerns in a timely and professional manner
- Collaborated with cross-functional teams to develop and implement strategies to enhance shareholder engagement and relations
- Monitored and analyzed shareholder activity and trends, providing insights and recommendations to senior management for decision-making.
Education
High School Diploma -
Sand Point School
Sand Point, AKSkills
- Data Management
- Document Preparation
- MS Office
- Billing and coding
- Expense Tracking
- Scheduling appointments
- File Organization
- Records administration
- Project Management
- Spreadsheet development
- Budget Preparation
- Workflow Optimization
- Administrative tasks
Timeline
Administrative Assistant Intern
Cook Inlet Housing Authority
07.2024 - Current
Commercial Fisherman
F/V Dynasty
04.2011 - 08.2021
Finance Officer
City of Sand Point
03.2000 - 11.2010
Shareholder Affairs
Shumagin Corporation
09.1997 - 02.2000
High School Diploma -
Sand Point School
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