Amber LeJeune

• Created and managed project plans, timelines and budgets.
• Prepared bids and proposals to submit to clients and secure new business.
• Liaised with project teams, vendors and third parties on documentation flow, handover, and project close-out.
• Uploaded company procedures and policies to EDMS, routing for approval and training.
• Maintained current knowledge of evolving changes in the Oil & Gas Industry. As well as ensuring accuracy of documentation, maintaining a comprehensive record-keeping system in accordance with ISO & API requirements.
• Performed data entry and completed proper paperwork.
• Collected, arranged, and input information into database system.
• Managed multiple projects simultaneously while maintaining high levels of attention to detail and quality control.
• Key contact with various outside parties such as customers, suppliers, regulatory agencies and industry trade associations.
• Cross-trained and provided backup support for organizational leadership.
• Tracked employee vacation, sick and personal time.
• Managed payroll data entry and processing for 25-52 employees to comply with predetermined company guidelines..
• Tracked vendor invoicing to obtain missing paperwork and complete prompt payments.
• Monitored customer accounts to identify and rectify billing issues.
• Assisted with billing inquiries and provided timely responses to enhance customer satisfaction.

· Drafted and managed work and shipping orders, bills of lading, and shipping route materials for accurate and compliant recordkeeping.

· Monitored and adjusted inventory levels to meet customer needs and demands.

· Inspected incoming and outgoing shipments to identify discrepancies with records.

· Corresponded with carrier representatives to make arrangements and provide instructions for shipment and delivery of orders.

· Verified receipt of items by comparing items received to items ordered and resolved shipment order errors with suppliers.

· Assisted in receiving, stocking and distribution of merchandise.

· Maintained overall safe work environment with employee training programs and enforcement of safety procedures.

• Strengthened financial operations by conducting bank reconciliations and financial reporting.
• Prepared detailed journal entries as needed, supporting accurate record-keeping initiatives.
• Supported management by processing invoices and documents with consistent on-time delivery.
• Helped prepare month-end, quarterly and year-end closings.
• Processed payroll accurately and on-time, ensuring employee satisfaction and adherence to labor laws.
• Contributed to audit preparations, ensuring compliance with internal controls and external regulations.
• Monitored status of accounts receivable and payable to facilitate prompt processing.
• Supported tax preparation efforts, gathering necessary documents and information for accurate filing.

• Developed and updated spreadsheets and databases to track, analyze, and report on performance and sales data.
• Negotiated contracts with vendors and suppliers for office supplies, equipment and services.
• Received and sorted incoming mail and packages to record, dispatch, or distribute to correct recipient.
• Streamlined invoice processing procedures to ensure timely payment of vendors while minimizing errors in financial records.
• Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
• Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
• Completed data entry tasks with accuracy and efficiency.
• Updated and maintained customer information, documents and records.

• Ensured HIPAA compliance by maintaining strict confidentiality of patient information while handling sensitive documents.
• Streamlined insurance verification processes for faster resolution of billing issues, resulting in increased revenue collection.
• Balanced deposits and credit card payments each day.
• Managed patient registration process, confirming data accuracy and completeness.
• Greeted and assisted patients with check-in procedures.
• Answered incoming calls, scheduled appointments and filed medical records.
• Organized patient records and database to facilitate information storage and retrieval.
• Took copayments and compiled daily financial records.
• Verified patient insurance eligibility and entered patient information into system.

• Improved staffing during busy periods by creating employee schedules and monitoring call-outs.
• Trained personnel in equipment maintenance and enforced participation in exercises focused on developing key skills.
• Managed inventory levels to minimize stockouts while reducing overhead costs.
• Opened and closed location and monitored shift changes to uphold successful operations strategies and maximize business success.
• Assisted in organizing and overseeing assignments to drive operational excellence.

• Monitored cash intake and deposit records, increasing accuracy, and reducing discrepancies.