Amber Newberry
Aurora,CO
Summary
Driven and resourceful administrative professional with 15+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.
Overview
17
17
years of professional experience
Work History
Executive Assistant/Office Manager
Corporate Travel Management
04.2020 - 05.2024
- Assisted COO, Corporate Travel Management with all business functions
- Assisted EVP of Business Development and EVP of Customer Success with business functions
- Assisted with BOD meetings
- Handled confidential and sensitive information
- Planned, managed and directed broad range of services that allow executives to operate efficiently
- Extensive calendar management
- Office management
- Managed and coordinated extensive travel arrangements
- Managed expense reports and assisted with managing financial stewardship within the team
- Created consistency among departments
- Comprehensive event planning and coordination including venue, catering, AV rental, information for attendees, working with consultants and on-site logistics
- Have successfully completed over 150 events, all at or under budget
- Assisted with various employee events, meetings, and programs
- Acted as liaison between COO and other departments
- Managed and organized the COO's email and other correspondence daily
- Assessed the needs of the organization and recommended or made changes in workflow, procedures, or assignments.
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Served as a liaison between departments to facilitate effective communication throughout the company.
- Organized and coordinated conferences and monthly meetings.
- Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
- Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.
- Provided professional administrative support during board meetings, including agenda preparation and minute-taking duties.
- Supported executives in decision-making processes by conducting research and presenting findings in clear formats.
- Delivered exceptional organizational support enabling executive focus on high-level strategic initiatives fostering company growth.
- Contributed to budget management by monitoring expenses and providing detailed expenditure reports regularly.
- Developed strong relationships with vendors leading to improved contract terms resulting in cost savings for the company.
- Worked with senior management to initiate new projects and assist in various processes.
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
- Coordinated office events and meetings, ensuring timely execution and optimal scheduling for all participants.
Executive and Personal Assistant
Colorado Women's College at the University of Denver
07.2018 - 03.2020
- Assisted Dean, Colorado Women's College with all business and personal functions
- Handled confidential and sensitive information
- Planned, managed, and directed broad range of services that allowed her to operate efficiently
- Extensive calendar management
- Building and operations oversight
- Managed and coordinated extensive travel arrangements
- Assisted with alumnae and donor relations
- Managed expense reports and assisted with managing financial stewardship within the team
- Created consistency among departments
- Comprehensive event planning and coordination including venue, catering, AV rental, information for attendees, working with consultants and on-site logistics
- Assisted with various employee events, meetings, and programs
- Assisted with employee engagement and wellness programs
- Managed all board relations and meetings
- Acted as liaison between CWC's Dean and other departments and units across campus
- Managed and organized the Dean's email and other correspondence daily.
Executive Assistant
UnitedHealthcare
04.2017 - 07.2018
- Assisted Senior Vice President, UnitedHealth Networks with all business functions
- Assisted with various personal functions
- Handled confidential and sensitive information
- Planned, managed, and directed broad range of services that allow her to operate efficiently
- Extensive calendar management
- Conference management for several senior executives
- Managed and coordinated extensive travel arrangements
- Assisted with creating presentations for meetings
- Managed expense reports and assisted with managing financial stewardship within the team
- Created consistency among departments
- Comprehensive event planning and coordination including venue, catering, AV rental, information for attendees, working with consultants and on-site logistics
- Assisted with various employee and company events, meetings, and programs
- Assisted with employee engagement and wellness programs
- Acted as liaison with all employees.
Executive and Personal Assistant
Bell Home Solutions
08.2016 - 04.2017
- Assisted CEO with all business and personal functions
- Extensive calendar management
- Assisted in managing Social Media accounts
- Reputation management
- Assisted in all marketing decisions and execution of marketing campaigns
- Acted as liaison between CEO and all employees
- Managed and coordinate travel arrangements
- Maintain relationships with vendors
- Managed various employee and company events and meetings
- Assisted in recruiting and onboarding of new employees
- Managed all online relationships including but not limited to Angie's List, Review Buzz, Call Source, Common Knowledge Software, Houzz
- Customer Lobby
- Managed all Marketing spreadsheets and reporting
- Responsible for Google Analytics Reporting.
Executive Assistant
Charter Communications
03.2015 - 08.2016
- Assisted Vice President of Sustained Video Operations and the Vice President of Telephony Operations
- Planned, managed, and directed broad range of services that allow them to operate efficiently
- Extensive calendar management and conference management for several senior executives
- Managed and coordinated extensive travel arrangements for multiple senior executives
- Created consistency among departments
- Comprehensive event planning and coordination including venue, catering, AV rental, information for attendees, working with consultants and on-site logistics
- Maintained relationships with vendors
- Managed and executed vendor contracts in connection with travel, lodging, ground transportation, meeting facilities, entertainment, sponsors and other related travel and event logistics
- Managed space allocation
- Equipment procurement
- Managed various employee and company events, meetings, and programs.
Executive and Personal Assistant/Office Manager
WOW! Internet, Cable, and Phone
08.2007 - 01.2015
- Assisted CEO with all business and personal functions
- Handled confidential and sensitive information
- Responsible for assessing and routing all requests for meetings to the appropriate contact
- Maintained relationships with all boards that the CEO was a member of for profit and nonprofit
- Managed numerous speaking events for CEO including scheduling, presentations, and all travel logistics
- Consistently managed the senior executives' calendars, appearances, speaking events, charity events, special events
- Managed all aspects of a companywide awards program, including the automation design and testing of the website for this program
- Management & Coordination of Board of Directors' meetings, agendas and board and financial presentations
- Budget Analysis and responsibilities for awards program, leadership conference and charitable organizations
- Managed and executed vendor contracts in connection with travel, lodging, ground transportation, meeting facilities, entertainment, sponsors, and other related travel and event logistics for complex conferences and seminars
- Office management overseeing three personnel, applying knowledge of administrative and business processes
- Facilities management and space planning
- Assist VP of Real Estate in working with architects, contractors and other facilities related vendors to design new office space as company expanded
- Vendor selection and contract management for multiple projects
- Project management and implementation
- Managed and coordinated extensive travel arrangements and itineraries for 100+ employees and senior management
- Responsible for corporate office community involvement and charitable donations.
- Conducted regular meetings with team to discuss issues, concerns and updates.
- Increased revenue through effective negotiation of contracts with clients and suppliers.
- Mentored junior staff members for accelerated career growth, developing future leaders within the organization.
- Identified trends and assessed opportunities to improve processes and execution.
- Interviewed, recruited and trained new onboarding candidates.
- Launched new rewards program to identify and celebrate staff performance.
Education
Raised Over $8,000 For Avon Breast Cancer Foundation
Denver Metro Admin Awards Leadership Award Winner
01.2022
Microsoft Office Visio, PowerPoint, Excel, Word, and Outlook Training
01.2017
Google Analytics I & II
01.2016
Women's Vision Foundation, Managing for Impact
01.2012
Office Dynamics, World Class Assistant Certification
01.2012
Murdock Travel/Carlson Wagonlit Travel School-Provo, UT
01.1987
Rocky Mountain Business Travel Association Member
01.2014
WOW! Award Winner – Serve with Heart
01.2011
Habitat for Humanity
01.2006
Mesa College - Grand Junction, CO (Travel And Hospitality Management)
01.1994
Skills
- Executive Support
- Administrative Support
- Office Management
- Strong Problem Solver
- Meticulous attention to detail
- Information confidentiality
- Customer Service-Oriented
- Expense Reporting
- Travel Coordination
- Meeting planning
- Time Management
- Executive Schedule Management
Accomplishments
- Streamlined workflow by consolidating lengthy processes and redundant documentation that resulted in more effective and timely completion of employee awards program.
- Planned corporate meetings, lunches and special events for groups of 150+ employees on time and under budget.
Additional Information
Extensive experience supporting top-level executives and their teams in completing personal work, special projects, planning events, managing speaking events, reporting expenses, tracking budgets, coordinating complex personal and business travel arrangements, and managing multiple calendars. I am a highly motivated and creative problem solver with a passion for details. I have served the Board of Directors, Chief Executive Officer, Chief Operating Officer, Chief Financial Officer, Chief Legal Officer, President, and other senior team members. The service-level of confidentiality and trust exemplifies the commitment and loyalty to the most senior level of any organization.
Skillsets
- Proven record of handling confidential and sensitive information
- Ability to proactively identify solutions to problems
- Consistently demonstrates the ability to anticipate and prioritize the needs of leadership
- Ability to effectively multi-task with accuracy and efficiency
- Exceptional customer experience and communication with internal and external teams
- High level of accuracy, with a passion for the details, ensuring complete and successful transactions
- Creative problem solver and resourceful in time and production management
- Agile at building professional and business relationships both internally and externally
- Project management and implementation
- Event Planning for 150+
- Travel expertise for individuals, businesses, and groups
- Leveraged skills to become a valued partner to high-level executives
Timeline
Executive Assistant/Office Manager
Corporate Travel Management
04.2020 - 05.2024
Executive and Personal Assistant
Colorado Women's College at the University of Denver
07.2018 - 03.2020
Executive Assistant
UnitedHealthcare
04.2017 - 07.2018
Executive and Personal Assistant
Bell Home Solutions
08.2016 - 04.2017
Executive Assistant
Charter Communications
03.2015 - 08.2016
Executive and Personal Assistant/Office Manager
WOW! Internet, Cable, and Phone
08.2007 - 01.2015
Raised Over $8,000 For Avon Breast Cancer Foundation
Denver Metro Admin Awards Leadership Award Winner
Microsoft Office Visio, PowerPoint, Excel, Word, and Outlook Training
Google Analytics I & II
Women's Vision Foundation, Managing for Impact
Office Dynamics, World Class Assistant Certification
Murdock Travel/Carlson Wagonlit Travel School-Provo, UT
Rocky Mountain Business Travel Association Member
WOW! Award Winner – Serve with Heart
Habitat for Humanity
Mesa College - Grand Junction, CO (Travel And Hospitality Management)