Amber Shantz
Nampa,ID
Summary
Dynamic Office Manager at Organic Solutions Inc with expertise in accounting software and payroll systems. Proven track record in managing multimillion-dollar projects and enhancing operational efficiency. Strong organizational skills and effective communication foster collaboration across teams, driving successful outcomes and maintaining compliance with regulations. Committed to delivering exceptional service and financial accuracy.
Overview
12
12
years of professional experience
Work History
Office Manager
Organic Solutions Inc
Nampa, ID
01.2021 - Current
- Managed accounts payable and receivable, ensuring timely processing of invoices and payments
- Reconciled bank statements and prepared monthly financial reports for management review
- Assisted in the preparation of annual budgets and forecasts, analyzing variances against actual performance
- Conducted financial audits to ensure compliance with standard accounting principles and company policies
- Processed bi-weekly payroll for employees, ensuring accuracy in hours worked, deductions, and benefits
- Maintained payroll records in compliance with federal and state regulations
- Responded to employee inquiries regarding payroll discrepancies and resolved issues promptly
- Assisted with the implementation of new payroll systems and procedures
- Analyzed project costs and developed accurate job costing reports to assist project managers in budgeting
- Evaluated materials, labor, and overhead costs to ensure profitability and identify cost-saving opportunities
- Collaborated with cross-functional teams to gather and assess job-related data for financial reporting
- Assisted in tracking project progress and cost performance metrics for stakeholder updates
- Coordinated daily dispatching of personnel and equipment, optimizing routes for efficiency
- Communicated with drivers and field personnel to ensure timely deliveries and service provision
- Monitored real-time activities and resolved issues related to scheduling and logistics
- Generated reports on delivery status and operational performance metrics
- Developed automated spreadsheets and templates using Excel to streamline data entry and reporting processes
- Implemented document automation solutions to enhance reporting efficiency and reduce manual errors
- Created standardized forms and templates for various departments, improving overall documentation quality
- Trained staff on using automated systems and tools to maximize efficiency in daily operations
Facilities Coordinator
State of Idaho
Boise, ID
01.2013 - 01.2020
- Led a comprehensive $5 million remodel of a government agency, overseeing all phases including planning, budgeting, contractor selection, and execution to ensure alignment with organizational objectives and compliance with regulations
- Collaborated with architects, contractors, and various stakeholders to design functional and aesthetic improvements, enhancing the operational efficiency of the agency’s facilities
- Conducted regular site inspections and progress meetings to guarantee adherence to timelines and quality standards, addressing any potential issues proactively
- Supervised daily operations of the front office, ensuring a welcoming environment and efficient front desk services
- Coordinated office supply inventory and procurement, maintaining budgetary constraints while ensuring all departmental needs were met
- Implemented office procedures and protocols to enhance workflow efficiency, improve customer service, and support overall organizational goals
- Managed the Controller’s calendar with precision, coordinating appointments, meetings, and travel arrangements to optimize time management and productivity
- Prepared and organized materials for meetings, including reports and presentations, ensuring the Controller was well-prepared and informed for discussions
- Acted as a liaison between the Controller and internal/external stakeholders, facilitating effective communication and relationship management
- Maintained accurate records of remodel project expenditures, timelines, and compliance documents, preparing reports for management review and accountability
- Developed and distributed internal communications regarding project updates and front office operations to keep staff informed and engaged
- Worked collaboratively with cross-functional teams to facilitate the smooth execution of projects and office operations
- Trained and mentored new front office staff, fostering a supportive environment and promoting a high standard of service
Education
Some College (No Degree) - Bookkeeping
Intuit
01-2023
Public Policy (BS) -
Grand Canyon University
Arizona06.2015
Some College (No Degree) - Legal Secretary
Kaplan University
Davenport, IA01-2013
Skills
- Proficient in accounting software
- Excellent knowledge of payroll systems and regulations
- Strong organizational and multitasking skills
- Advanced MS Excel skills
- Effective communication and interpersonal skills
- Ability to work collaboratively in a team-oriented environment
- Capability to analyze financial data
- Ability to identify issues and develop effective solutions
- Excellent written and verbal communication skills
- Strong focus on providing excellent service to clients and stakeholders
- Commitment to maintaining confidentiality of sensitive financial and personal information
Affiliations
- Gardening
- Hiking
- Weight Lifting
- Music
- Reading
Timeline
Office Manager
Organic Solutions Inc
01.2021 - Current
Facilities Coordinator
State of Idaho
01.2013 - 01.2020
Some College (No Degree) - Bookkeeping
Intuit
Public Policy (BS) -
Grand Canyon University
Some College (No Degree) - Legal Secretary
Kaplan University
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