Amber Stafford
Summary
Dedicated administrative professional with successful experience in fast-paced office settings. Hardworking team player with expertise in completing various clerical tasks and offering staff support. Responsible, punctual and productive professional when working with little to no supervision.
Overview
12
12
years of professional experience
Work History
Administrative Assistant
Dow Chemical (Kelly Services)
03.2020 - Current
- Perform a variety of internet research functions and uses word processing, spreadsheet, and presentation software.
- Support executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
- Displays a strong knowledge of desktop tools such as the Microsoft Suite of Office products and electronic mail systems.
- Assist with overflow work from administrative team and executive assistant as needed including supply and snack restock.
- Manage 3-5 new and existing contracts and amendments to contracts a day.
- Assures the maintenance of travel and expense account and records, including form preparation and figure reconciliation.
Administrative Assistant
ADP (Apex Systems)
10.2018 - 03.2020
- Provided comprehensive administrative support to the executive team, including calendar management, travel coordination, and expense tracking
- Prepared and proofread correspondence, reports, and presentations
- Managed incoming calls, screened, and directed inquiries to appropriate personnel
- Coordinated logistics for meetings, including room setup, catering, and audiovisual equipment
- Created and maintained databases, spreadsheets, and filing systems for efficient record-keeping
- Assisted in the onboarding of new employees and facilitated training sessions
- Handled general office duties, such as mail distribution, supply inventory, and vendor management.
Office Manager
Empire Worldwide
01.2018 - 05.2018
- Managed daily administrative operations, overseeing a team of 12 staff members, and supporting 2 departments
- Streamlined office procedures and implemented efficient systems, resulting in improved productivity, and reduced operational costs
- Developed and maintained office policies and procedures, ensuring compliance with company standards and industry regulations
- Coordinated office maintenance and renovations, including vendor negotiations, budget management, and timely project completion
- Oversaw inventory management, including ordering and restocking office supplies, equipment, and furniture
- Implemented electronic document management system, resulting in enhanced organization and accessibility of files and records
- Led recruitment and onboarding processes, including job postings, resume screening, interviews, and orientation for new employees
- Managed employee schedules, vacations, and payroll, ensuring accurate and timely processing
- Fostered a positive work environment through effective communication, team building activities, and recognition programs
- Developed and conducted training programs for staff members to enhance their skills and knowledge
- Acted as a liaison with external vendors, clients, and stakeholders, maintaining professional relationships and ensuring efficient communication.
Executive Assistant
California Science Center Foundation
08.2016 - 01.2018
- Provided high-level executive support to the Senior Vice President/Chief Advancement Officer
- Maintained the SVP/CAO's calendar by scheduling internal and external meeting and appointments
- Drafted letters, email correspondence; processed incoming/outgoing mail
- Coordinated Board of Trustees, Executive Committee and Board Committee meetings
- Produced support materials for Committee on Trustees, including participation report tracking
- Established system for maintaining regular touchpoints with Trustees by the President and SVP/CAO.
Administrative Assistant
SFW Partners, LLC
01.2014 - 07.2016
- Greeted clients and visitors as they enter office
- Assembled completed tax returns for Individuals and Corporations
- Format and assembled Financial Statements for Corporations
- Switchboard operation and calendar management
- Filing of Client Information in multiple databases and areas
- General clerical duties such as scanning, photocopying, faxing, and mailing
- Supported and assisted multiple staff members on assigned projects.
Administrative Assistant
WellPoint (Anthem BCBS)
11.2011 - 04.2013
- Provided support to the Director of Sales to 5 states, Manager of Broker Sales and 15 Central Regional Sales Managers
- Coordinated appointment schedules, events, meetings, and managed email/phone communications
- Supported project management tasks, supply tracking/distribution, and annual performance reviews
- Handled payroll reporting, procurement processing, invoicing, dept
- Purchasing and expense reports
- Demonstrated PC skills in calculating/creating data base, reports, merging letters, labels, and forms in Microsoft Office Suite
- Liaised well with all depts
- And maintained manuals, timely report distribution, and communications
- Confidentially processed employee salary increases and assisted with resignation and new hire process
- Assures the planning and coordination of the executive's calendar of events; schedules appointments and prepares detailed itineraries, complete with travel accommodations etc.
Education
B.A. Business Administration -
Strayer University
Atlanta, GASkills
- Report Writing
- Bookkeeping
- Travel Coordination
- Document Control
- Expense Reporting
- Calendar Management
- Appointment Scheduling
- Invoice Processing
- Microsoft Office Suite
- Report Generation
- Deadline-Oriented
- Meeting Arrangements
- Videoconference Preparation
- Administrative Support
Timeline
Administrative Assistant
Dow Chemical (Kelly Services)
03.2020 - Current
Administrative Assistant
ADP (Apex Systems)
10.2018 - 03.2020
Office Manager
Empire Worldwide
01.2018 - 05.2018
Executive Assistant
California Science Center Foundation
08.2016 - 01.2018
Administrative Assistant
SFW Partners, LLC
01.2014 - 07.2016
Administrative Assistant
WellPoint (Anthem BCBS)
11.2011 - 04.2013
B.A. Business Administration -
Strayer University
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