Amber Storm
Mike's Classic Cars
Elkhorn,NE
20
years of professional experience
Detail-oriented Office Manager with extensive experience in accounts payable, customer service, and organizational skills. Proven ability to streamline processes and maintain accurate records.
Work History
Office Manager - Part Time (15-20 Hours Per Week)
12 Years 11 Months- Process all accounts payables and receivables
- Review invoices for appropriate documentation and approval prior to payment
- Post customer payments by recording cash, checks, and credit card transactions
- Maintain client and vendor records and related information
- Maintain and keep current employee attendance records
- Assist senior-level management with other duties as assigned to facilitate efficient business operations
- Prepare daily deposit
- Process payroll for 1099 subcontractors
- Assist with employee payroll and maintain employee payroll records
- Ensure timely 941 tax deposits and other payroll tax liabilities
- Maintain all insurance data, including policies, certificates of insurance and vehicle insurance
- Sort and distribute incoming mail
- Respond to vendor inquiries
- Complete new hire job packets and screen potential applicants
- Reconcile bank accounts
- Assist with month end closing
- Maintain office equipment and arrange necessary repairs
Accounting Specialist - Full Time
3 Years- Process a high volume of full-cycle accounts payable transactions accurately and efficiently
- Enter invoices and post items to the accounting system in a timely manner
- Match invoices to purchase orders, delivery slips, and work orders for verification
- Ensure all invoices have proper approvals, payment limits, and supporting documentation prior to payment
- Process weekly check runs and maximize available vendor discounts
- Collaborate with buyers, vendors, and property managers to resolve billing discrepancies
- Review and reconcile vendor statements regularly
- Perform monthly account reconciliations to ensure accuracy and completeness
- Maintain confidentiality and protect company and client information at all times
- Perform other duties and special projects as assigned
Settlement Closing Specialist - Full Time Temp.
1 Year 2 Months- Facilitate vehicle buy back appointments for Volkswagen TDI diesel owners that qualify for the emissions scandal settlement
- Prepare customer documents in advance of appointments
- Meet customers at scheduled dealership to inspect vehicles and close buy back appointment
- Verify vehicle titles are clear of lien holders and information matches vehicle being turned in
- Forward completed customer documentation to VW including odometer disclosure statement and limited power of attorney
- Conduct physical inspection of reacquired vehicles and forward digital photos to VW claims department
- Manage inventory of vehicles until picked up by transport carrier company or surrendered to dealership
- Maintain a clear understanding of policy and procedures to adhere to strict VW court ruling guidelines
- Verify VIN numbers and odometer readings
- Interact with associates on all levels (teammates, leadership, customers, dealers, and other departments)
- Train new employees
- Work independently with little direction
Office Manager - Full Time
7 Years 5 Months- Invoice all products sold when delivered and or shipped
- Post payments to accounts when received
- Approve invoices and forward to account payables for payment
- Manage accounts including collecting past dues
- Prepare and send out monthly statements
- Prepare and present monthly sales and financial reports to the president of the company
- Responsible for making travel arrangements, maintaining schedules and organizing itineraries for the President and sales staff
- Draft, coordinate and prepare briefing materials and presentations for use at meetings
- Prepare expense reports on each individual sales rep to track costs
- Compile new hire paperwork for all new employees
- Maintain all employee files and insurance and assist with payroll duties
- Maintain and assist in production of web page, brochures, advertisements and PowerPoints
- Handle incoming phone calls, screening and delegating to appropriate individuals
- Enter new orders in computer system and notify production staff of pending shipments
- Order products and supplies for office and plant
- Maintain inventories of all products sold
- Review and coordinate correspondence for executive signature, including email, internal and external correspondence
- Exercise discretion in the handling of confidential material
- Work with little to no supervision
Education
- Business Administration
Skills
Quickbooks
Quickbooks online
Netsuite
Microsoft Office
Microsoft Outlook
Excel
Timeline
Accounting Specialist - Full Time
LovelySkin
07.2017 - 07.2020Read More
Settlement Closing Specialist - Full Time Temp.
The Minacs Group
05.2016 - 07.2017Read More
Office Manager - Part Time (15-20 Hours Per Week)
Mike's Classic Cars
11.2013 - CurrentRead More
Office Manager - Full Time
Nova Microbial Technologies
06.2006 - 11.2013Read More
Metropolitan Community College
from Business Administration
Read More