Amber Vitullo
Malaga,NJ
Summary
Driven and resourceful administrative professional 7+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.
Overview
11
11
years of professional experience
Work History
Sr Fleet Maintenance Analyst
Amtrak Railroad
05.2022 - Current
- Acts as liaison with other departments and outside agencies, including high-level staff.
- Knowledge of Amtrak's policies, procedures, and better practices.
- Handles confidential and non-routine information and explains Amtrak policies and procedures when necessary.
- Provides insight to 4011 cost center discrepancies by providing sufficient data for executive analysis and finds various solutions.
- Collects & generates summarized data for reports and prepares spreadsheets, charts, and graphs for executive analysis.
- Communicates administrative procedures and requirements; finds solutions to various administrative problems.
- Handles confidential and non-routine information and explains company polices when necessary.
- Reviews and approves document submissions, including personnel transactions/expenses, ensuring continual attention to detail and meeting policy procedures through concur.
- Generates monthly journal entries for entire automotive fleets fuel use across multiple departments & generates reports upon request for executive analysis to multiple senior staff.
- Generates monthly journal entries for entire automotive fleets toll transponder costs within multiple departments & generates reports upon request for executive analysis to multiple senior staff.
- Create new SOP's & a system for toll/fuel management since a prior system was not in place.
- Process’s all fuel card maintenance in multiple operating systems for multiple entities in a timely and accurate manner.
- Troubleshoot and correct live failed fuel transactions accurately and efficiently and notify all the correct parties necessary.
- Process fuel errors in multiple operating systems and provide driver and operations training to avoid future errors.
- Maintains Unit pool with fuel card vendor.
- Maintains daily and monthly reports related to usage in compliance with regulations and assists field with the same.
- Conducts monthly audits ensuring data integrity & accuracy across multiple systems.
- Works with internal safety department and our environmental consultant for any compliance issues.
- Works with fleet maintenance shops and outside repair vendors on necessary repair issues.
- Prepares checks for accuracy and processes invoices for payment for various fuel department related issues according to set schedules and process.
- Assists on projects and other administrative duties as needed.
- Works with Lead Vehicle Specialist on remote garage request processing.
- Processes GSA chargebacks and generates reports for high level staff for review.
- Weekly meets with multiple departments to go over any questions, comments, & concerns and to ensure proper practices, policies, and procedures are followed within Amtrak Automotive Fleet.
- Manages the toll violations for Amtrak and manages the Bestpass/E-ZPass billing and ensures proper payments are made in a timely manner.
- Directs the day-to-day activities of a Clerk
Executive Vendor Services Specialist
NFI Industries
04.2022 - 06.2022
- Responsible for approving, tracking and counseling all outside repair work at NFI Industries sites that are not handled by an NFI Maintenance facility or that is not handled by NFI Driver Services.
- Communication with operations on status of units.
- Arranged vendor assistance for new distribution and transportation startup projects including installation of drive cameras, peoplenet systems, and in-services for all tractors and kept reportable record for multiple personnel to track progress leading up to go lives
- Coordinating and arrangement for all electronic yard horse repairs with Kalmar Global and report daily on each downed unit.
- Repair Order and Invoice Data entry
- Manage truck repair email box & dispatch/arrange repair work.
- Coordinates and follows up with vendors to arrange and complete work.
- Coordinates vehicle mileage reports on all company vehicles
- Handle DOT Violation follow up for assigned cost centers.
- Performs analytical data for VST3 team as team leader.
- Send out and notify operations of equipment over due for PM (DAWG) for assigned cost center.
- Create spreadsheets for utilization of Cost Centers to better assist vendor choices.
Transportation Management Logistics Coordinator
NFI Industries
07.2021 - 04.2022
- Facilitates over 200 shipments weekly including scheduling , planning and exception management for Big Lots
- Follows and reinforces client rules and parameters
- Assist with creating customized standard operating procedures.
- Communicates with managed and incumbent carriers and tenders shipments based on customer route guide
- Generates reports at request of Account manager
- Collaborates with NFI brokerage account management and carrier sales
- Facilitates claims filing on behalf of customer
- Responds timely to client requests and inquiries
- Resolves client issues quickly and efficiently
- Manages shipment routing guides
- Tenders shipments to carriers
- Schedules appointments and tracks shipments
- Executes shipment optimization activities.
- Manages shipment exception process.
- Uses various transportation software systems to facilitate shipment execution
- Provides support on miscellaneous projects as needed
Executive Assistant/Vendor Services Clerk
NFI Industries
01.2018 - 07.2021
- Communication with operations on status of units.
- Arranged vendor assistance for Fife startup project including installation of drive cameras, peoplenet systems, and in-services for all tractors and kept reportable record for multiple personnel to track progress leading up to go lives
- Coordinating and arrangement for all electronic yard horse repairs with Kalmar Global and report daily on each downed unit.
- Performed side projects for Director of NFI Shops regarding Framingham operations & assisted Worcester Service Manager in day to day operations.
- Repair Order and Invoice Data entry
- Truck Repair Assistance to Vendor Service Specialists
- Approves all necessary repair work under $1500.
- Manage truck repair email box & dispatch/arrange repair work.
- Coordinates and follows up with vendors to arrange and complete work.
- Coordinates vehicle mileage reports on all company vehicles
- Handle DOT Violation follow up for assigned cost centers.
- Performs Down for 7 Report for VST3 team.
- Send out and notify operations of equipment over due for PM (DAWG) for assigned cost center.
- Create spreadsheets for utilization of Cost Centers to better assist vendor choices.
Executive Administrative Assistant
AARK Enterprises Inc.
06.2014 - 01.2018
- Composes, edits, and assists in preparation and tracking of all correspondence.
- Collects & generates summarized data for reports and prepares spreadsheets, charts, and graphs for executive analysis.
- Maintains records of all expenses incurred by office & business and generates expense reports, payment requests, contract expenses, etc. in accordance with policies and procedures for P&L analysis.
- Coordinates travel and meeting arrangements upon request.
- Sorts and distributes mail; meets visitors and screens incoming calls and provides assistance as appropriate; establishes and maintains filing system for varities of confidential information.
- Procures office equipment and supplies while adhering to budgetary guidelines.
- Communicates administrative procedures and requirements; finds solutions to various administrative problems.
- Handles confidential and non-routine information and explains company polices when necessary.
- Assisted in human resource obligations for all 15 restaurants including complaint filing & personal requests submitted in writing.
- Assisted in the collection, data, & management of W-4/I-9 for filing purposes.
- Researched and resolved accounts payable discrepancies when executing P&L analysis and generating reports to bring to the attention of senior leadership.
- Assisted in payroll for organization of 500-700 personnel, and addressed/resolved general payroll-related inquiries.
- Conducted reporting for 15 restaurants for food costs, labor costs, and created worksheets to conclude all information for executive analysis.
- Sourced vendors for special project needs and negotiated contracts.
- Coded and entered invoices each day into in-house accounting software.
- Reconciled payments with our records, and our banks records for unresolved vendors.
- Conducted daily reporting of bank balances, labor results, cash & credit card deposits.
Inventory Control/Cycle Counting/Warehouse
Diamond Tool
06.2013 - 06.2014
- Cycle count materials, packaging materials, finished goods, and non-conforming materials daily.
- Utilize PRELUDE software to process cycle counts, review on-hand inventory, current activity, and past activity.
- Ensure materials are in proper locations & conducts searches to locate misplaced, lost, or stolen inventory, and report discrepancies of over/under amounts and any damaged products to supervision.
- Communicate and develop process enhancements as needed (performs root cause analysis on inventory discrepancies and recommends process improvements to eliminate them)
- Assist in receiving and put away process for new materials and products.
- Ensure all safety rules are strictly observed.
- Adhere to all company policies and safety procedures and guidelines.
- Translated business needs and priorities into actionable logistics strategies to better suit inventory management.
- Tracking, and reporting non-conforming product.
- Ensuring all labeling requirements are up to date and regulated.
- Regularly training site staff in proper inventory control techniques and practices.
- Locate and put back stock that was returned and/or cancelled upon order creation.
Education
No Degree - Project Management CAPM
Project Management Instutite
2024
High School Diploma -
Delsea Regional High School
Franklinville, NJ06.2013
Skills
- 7 years of executive support management
- Professional attitude and ability to represent company integrity
- Knowledge of Amtrak's practices, principals, and polices
- High-level Analytical Reporting
- Business Correspondence
- Interpersonal Communications
- Logistics and Schedule Management
- Information Confidentiality
- Executive Administrative Support Specialist
- Passion for research and sourcing & travel accommodation
- Easy ability to build relationships and understand necessity of cultivating these relationships with hiring managers and internal team
- Coordinate Events
- Mail Handling
- "Can-do" energy
- Good organization skills and eye for detail
- Proficiency with Microsoft Office & Google Sheet
- Ability to learn new systems quickly and efficiently
Timeline
Sr Fleet Maintenance Analyst
Amtrak Railroad
05.2022 - Current
Executive Vendor Services Specialist
NFI Industries
04.2022 - 06.2022
Transportation Management Logistics Coordinator
NFI Industries
07.2021 - 04.2022
Executive Assistant/Vendor Services Clerk
NFI Industries
01.2018 - 07.2021
Executive Administrative Assistant
AARK Enterprises Inc.
06.2014 - 01.2018
Inventory Control/Cycle Counting/Warehouse
Diamond Tool
06.2013 - 06.2014
No Degree - Project Management CAPM
Project Management Instutite
High School Diploma -
Delsea Regional High School