Amber Vitullo
Malaga,United States
Summary
Dedicated and detail-oriented employee with 3 years experience in amtrak management, regulatory compliance, and project coordination within the transportation sector. Knowledge of federal, state, and local environmental regulations (e.g., NEPA, Clean Air Act, Clean Water Act). Skilled in data analysis, technical writing, and stakeholder engagement, with a passion for driving initiatives aligned with Amtrak's core competencies. Adept at collaborating with cross-functional teams to implement innovative strategies for railroad operations.
Overview
12
12
years of professional experience
Work History
Sr Fleet Maintenance Analyst
AMTRAK
Bear, DE
05.2022 - Current
- Assessing the performance of fuel/toll for the automotive fleet within Amtrak and developing procedures to innovate resolutions to crucial financial and trackable issues
- Works with internal safety department and our environmental consultant for any compliance issues
- Develop plans, goals, and oversees the implementation of systems and procedural changes
- Process fuel errors in multiple operating systems and provide driver and operations training to avoid future errors
- Continual process improvement recommendations for assigned projects geared toward customer focus, and OIG compliance
- Promoting the stewardship of passenger rail and employee customer basis focus that are critical to Amtrak and other rail operations improvements and daily operation
- Prepares checks for accuracy and processes invoices for payment for various automotive fuel and toll transponder department related issues according to set schedules and process
- Developing, analyzing, and preparing internal and external data regarding Amtrak Automotive policy, and forecasting budget proposals for reduced spending
- Troubleshoot and correct live failed automotive fuel transactions accurately and efficiently and notify all the correct parties necessary of any implications
- Serve as the point of contact for all automotive information
- Coordinate with appropriate staff to draft responses, reviews, finalizes and distributes correspondence
- Collectively works alongside data analyst to develop dashboards geared toward providing insight for the field
- Maintains Unit pool data integrity with fuel card and toll transponder vendor
- Maintains daily and monthly reports related to automotive fuel and toll transponder usage in compliance with regulations and assists field with the same
- Providing technical assistance and support to high level officials intra company, and to other acceptable stakeholders in advancing policy objectives and plans
- Conducts monthly audits ensuring data integrity & accuracy across multiple systems
- Develop a wide range of methodologies to collect multitude of complex data/information
- Track process improvements through critical metrics and adjusts processes as necessary to gain additional process improvements
- Aiding COTR's on assigned contracts, with authority to monitor and provide technical and programmatic direction to contractors with budget analysis
- Provide expertise and assist in policy formulation, problem solving, development, and demonstration of automotive practices
- Conduct and participate in contract reviews to evaluate and determine the extent of efficiency, effectiveness, and financial impact with which administrative operations and transportation contracts are carried out in conjunction with the agency's mission and policies
- Knowledge of Amtrak's policies, procedures, and better practices
- Assists in assigned cost center financial discrepancies by providing sufficient data for executive analysis and finds various solutions upon request
- Collects & generates summarized data for reports and prepares spreadsheets, charts, and graphs for executive analysis
- Reviews and approves document submissions, including personnel transactions/expenses, ensuring continual attention to detail and meeting policy procedures through concur
- Creates, tracks, and submits 20,000+ line journal entries across multiple cost centers regarding automotive fuel and toll costs & generates reporting upon request for executive staff
- Creates new SOP's & a system for toll/fuel management since a prior system was not in place and audits for continual data accuracy
Executive Vendor Services Specialist
NFI Industries Transportation Logistics
Camden, NJ
04.2022 - 06.2022
- Responsible for approving, tracking and counseling all outside repair work at NFI Industries sites that are not handled by an NFI Maintenance facility or that is not handled by NFI Driver Services
- Communication with operations on status of units
- Arranged vendor assistance for new distribution and transportation startup projects including installation of drive cameras, peoplenet systems, and in-services for all tractors and kept reportable record for multiple personnel to track progress leading up to go lives
- Coordinating and arrangement for all electronic yard horse repairs with Kalmar Global and report daily on each downed unit
- Repair Order and Invoice Data entry
- Manage truck repair email box & dispatch/arrange repair work
- Coordinates and follows up with vendors to arrange and complete work
- Coordinates vehicle mileage reports on all company vehicles
- Handle DOT Violation follow up for assigned cost centers
- Performs analytical data for VST3 team as team leader
- Send out and notify operations of equipment overdue for PM (DAWG) for assigned cost center
- Create spreadsheets for utilization of Cost Centers to better assist vendor choices
Transportation Management Logistics Coordinator
NFI Industries Transportation Logistics
Camden, NJ
07.2021 - 04.2022
- Facilitates over 200 shipments weekly including scheduling, planning and exception management for Big Lots
- Follows and reinforces client rules and parameters
- Assist with creating customized standard operating procedures
- Communicates with managed and incumbent carriers and tenders shipments based on customer route guide
- Generates reports at request of Account manager
- Collaborates with NFI brokerage account management and carrier sales
- Facilitates claims filing on behalf of customer
- Responds timely to client requests and inquiries
- Resolves client issues quickly and efficiently
- Manages shipment routing guides
- Tenders shipments to carriers
- Schedules appointments and tracks shipments
- Executes shipment optimization activities
- Manages shipment exception process
- Uses various transportation software systems to facilitate shipment execution
- Provides support on miscellaneous projects as needed
Executive Assistant/Vendor Services Clerk
NFI Industries Transportation Logistics
Camden, NJ
01.2018 - 07.2021
- Communication with operations on status of units
- Arranged vendor assistance for Fife startup project including installation of drive cameras, peoplenet systems, and in-services for all tractors and kept reportable record for multiple personnel to track progress leading up to go lives
- Coordinating and arrangement for all electronic yard horse repairs with Kalmar Global and report daily on each downed unit
- Performed side projects for Director of NFI Shops regarding Framingham operations & assisted Worcester Service Manager in day-to-day operations
- Repair Order and Invoice Data entry
- Truck Repair Assistance to Vendor Service Specialists
- Approves all necessary repair work under $1500
- Manage truck repair email box & dispatch/arrange repair work
- Coordinates and follows up with vendors to arrange and complete work
- Coordinates vehicle mileage reports on all company vehicles
- Handle DOT Violation follow up for assigned cost centers
- Performs Down for 7 Report for VST3 team
- Send out and notify operations of equipment overdue for PM (DAWG) for assigned cost center
- Create spreadsheets for utilization of Cost Centers to better assist vendor choices
Executive Administrative Assistant
AARK Enterprises Inc
Cherry Hill, NJ
06.2014 - 01.2018
- Composes, edits, and assists in preparation and tracking of all correspondence
- Collects & generates summarized data for reports and prepares spreadsheets, charts, and graphs for executive analysis
- Maintains records of all expenses incurred by office & business and generates expense reports, payment requests, contract expenses, etc
- In accordance with policies and procedures for P&L analysis
- Coordinates travel and meeting arrangements upon request
- Sorts and distributes mail; meets visitors and screens incoming calls and provides assistance as appropriate; establishes and maintains filing system for varieties of confidential information
- Procures office equipment and supplies while adhering to budgetary guidelines
- Communicates administrative procedures and requirements; finds solutions to various administrative problems
- Handles confidential and non-routine information and explains company policies when necessary
- Multi-calendar management
- Assisted in human resource obligations for all 15 restaurants including complaint filing & personal requests
- Assisted in the collection, data, & management of W-4/I-9 for filing purposes
- Researched and resolved accounts payable discrepancies when executing P&L analysis and generating reports to bring to the attention of senior leadership
- Assisted in payroll for organization of 500-700 personnel, and addressed/resolved general payroll-related inquiries
- Conducted reporting for 15 restaurants for food costs, labor costs, and created worksheets to conclude all information for executive analysis
- Sourced vendors for special project needs and negotiated contracts
- Coded and entered invoices each day into in-house accounting software
- Reconciled payments with our records, and our banks records for unresolved vendors
- Conducted daily reporting of bank balances, labor results, cash & credit card deposits
Inventory Control/Cycle Counting/Warehouse
Diamond Tool
Philadelphia, PA
06.2013 - 06.2014
- Cycle count materials, packaging materials, finished goods, and non-conforming materials daily
- Utilize PRELUDE software to process cycle counts, review on-hand inventory, current activity, and past activity
- Ensure materials are in proper locations & conducts searches to locate misplaced, lost, or stolen inventory, and report discrepancies of over/under amounts and any damaged products to supervision
- Communicate and develop process enhancements as needed (performs root cause analysis on inventory discrepancies and recommends process improvements to eliminate them)
- Assist in receiving and put away process for new materials and products
- Ensure all safety rules are strictly observed
- Adhere to all company policies and safety procedures and guidelines
- Translated business needs and priorities into actionable logistics strategies to better suit inventory management
- Tracking, and reporting non-conforming product
- Ensuring all labeling requirements are up to date and regulated
- Regularly training site staff in proper inventory control techniques and practices
- Locate and put back stock that was returned and/or cancelled upon order creation
Education
High school diploma or equivalent -
Delsea Regional High School
Franklinville, NJ, United States06.2013
Some college (no degree) -
Gloucester County College
Sewell, NJ, United StatesCompleting Hours For CAPM - Project Management
Project Management Institute
Skills
Familiarity of federal, state, and local environmental regulations (eg, NEPA, Clean Air Act, Clean Water Act)
- Familiarity with hazardous waste handling, storage, and disposal regulations and procedures according to Amtrak regulation
- Strong skills in data collection, analysis, and preparation of detailed reports
- Understanding of sustainable practices and how to implement them within railroad operations
- Problem Solving Skills
- Strong analytical skills to evaluate complex data and make informed decisions
- Amtrak standard practices and procedures/regulations knowledge
- Sharepoint Experience
- SAP Experience
- MS Office Proficiency
- Ariba experience
- Easily adaptable to new programs
- Project Management Coordination familiarity
- Proficient in preparing technical documentation, reports, and presentations for diverse audiences
- Ability to work effectively in a team-oriented environment and build relationships with colleagues and external partners
- Flexibility to adapt to changing project requirements and priorities in a dynamic work environment
- Cost Analysis
- Task Prioritization
- Strategic Planning
- Strategic Thinking
- Process Improvement
- Budget Planning
- Self-driven "can do" energy
References
References available upon request.
Timeline
Sr Fleet Maintenance Analyst
AMTRAK
05.2022 - Current
Executive Vendor Services Specialist
NFI Industries Transportation Logistics
04.2022 - 06.2022
Transportation Management Logistics Coordinator
NFI Industries Transportation Logistics
07.2021 - 04.2022
Executive Assistant/Vendor Services Clerk
NFI Industries Transportation Logistics
01.2018 - 07.2021
Executive Administrative Assistant
AARK Enterprises Inc
06.2014 - 01.2018
Inventory Control/Cycle Counting/Warehouse
Diamond Tool
06.2013 - 06.2014
High school diploma or equivalent -
Delsea Regional High School
Some college (no degree) -
Gloucester County College
Completing Hours For CAPM - Project Management
Project Management Institute