Amber Waddle

As the Financial Analyst, I am a part of the VML Finance & GL team as well as the WPP Intercompany team. My overall responsibilities include monthly P&L and BS analysis, IC BS reporting against 100+ other companies, IC Analysis, and monthly accruals, journal entries, and helping with month-end close.

• Facilitated smooth month-end close processes by efficiently reconciling accounts and addressing discrepancies promptly.
• Improved financial reporting accuracy with thorough account analysis and reconciliations.
• Provided journal entries and performed accounting on accrual basis.
• Conducted detailed financial analysis to identify and evaluate changes in operations, trends and potential areas of improvement.
• Facilitated timely month-end closings by ensuring accurate IC balance confirmations. Made quick decisions, initiated adjusting JE entries and problem solved as many variances as possible.
• Streamlined intercompany transactions by implementing efficient reconciliation processes.
• Maintained effective communication channels between subsidiary companies to facilitate prompt resolution of outstanding balances and disputes. Enhanced business relations, communication, and actively engaged our AP, AR and billing teams.
• Provided support for ongoing M&A activities, ensuring seamless integration of acquired entities into existing intercompany accounting processes.
• Supported internal and external audit processes with detailed documentation and explanations of IC transactions.
• Created efficient formula-driven reconciliation template
• Accustomed to analyzing large amounts of data in a time-sensitive and deadline-driven close and took on many side projects to help clean up our balance sheet through data analysis.

While being the Payroll Manager I took our payroll process to the next level as our company increased by 60% in 7 years. My responsibilities included managing a payroll team of four and running payroll for over 1,000 employees in 16 US locations.

• Managed a team of payroll specialists, providing training and guidance to ensure timely and accurate payroll processing.
• Monitored and updated employee information in payroll system to add changes in salary, bonuses and deductions.
• Maintained employee confidence with secure handling of sensitive information during all stages of the payroll process.
• Calculated deductions and processed payroll for employees. Performed calculations in overtime, vacation, and sick hours to provide accurate data to payroll processing database.
• Processed payroll garnishments such as tax liens and child support.
• Reduced errors in payroll data entry by implementing automated systems and providing thorough training to staff members.
• Addressed employee inquiries regarding pay issues promptly, fostering positive relationships between management and staff members.
• Streamlined payroll processes by implementing efficient systems and tools, resulting in reduced processing time.
• Ensured compliance with federal, state, and local tax laws by staying current on regulations and updating policies accordingly. Set up and maintained state SUI, SIT & local payroll tax accounts.
• Managed year-end payroll activities, ensuring timely and accurate W-2 distribution.
• Improved payroll accuracy by conducting regular audits and addressing discrepancies proactively.
• Integrated newly acquired companies into existing payroll systems while ensuring full compliance with relevant tax laws.
• Collaborated with HR and Finance departments for seamless integration of new hires into the payroll system. Facilitated transition to new payroll system, minimizing disruptions and maintaining payroll continuity.
• Worked with HR team in various data scrubbing and migration projects. Implemented new procedures and efficient processes in maintenance of employee data within HRIS system.
• Worked closely with the Benefits Director on EE benefits, ER payments, 401K audits, 401K data analysis and true-ups, as well as Def Comp taxation.
• Collaborated with HR to integrate payroll and benefits administration, streamlining operations and improving employee experience.
• Analyzed and reconciled monthly salary and headcount report to ensure reporting accuracy for CFO and WPP parent company.
• Analyzed and reconciled monthly severance activity including severance payouts, calculations and accruals to ensure accuracy and timely payout.

As the VML Payroll Coordinator, I worked directly under the Payroll Manager to run payroll for 60 employees. My role included managing employee timesheet reports, updating benefit changes, 401K elections, and travel expenses to ensure accurate pay. In addition, I was responsible for the following duties:

• Entered and maintained profiles for new hires, terms, and made employee updates in ADP (payroll system) & SAP (finance system).
• Verified and submitted timekeeping information for accurate and efficient payroll processing.
• Provided backup support for fellow team members during peak periods or absences, ensuring uninterrupted payroll processing continuity.
• Collaborated with HR department to maintain accurate employee records, ensuring seamless integration with the payroll system.
• Maintained confidentiality of sensitive employee information by adhering to strict data protection policies and procedures.
• Responsible for monthly reconciliation of 15 payroll liability accounts. Kept track of ER payments to Benefit providers, quarterly true-ups, 401K deduction & Benefit accuracy. In addition, ensured that employee contributions were fully applied / paid out to the provider.

Being the owner of Grace Financial Services I handled a variety of responsibilities depending on the client needs.

• Maintained and processed invoices, deposits, and money logs.
• Monitored incoming payments from clients, ensuring prompt application of funds against outstanding invoices.
• Prepared monthly bank reconciliations to ensure accurate representation of company''s financial position.
• Reconciled and corrected issues with financial records.
• Tracked expenses and income for businesses while organizing and maintaining bank statements for checking accounts.
• Established QuickBooks accounting system to reflect accurate financial records.
• Collaborated with external auditors to facilitate the annual audit process, providing necessary documentation as required.
• Optimized financial data accuracy, conducted thorough checks and balances.
• Reduced errors in financial statements with meticulous attention to detail during data entry.
• Process 1099-MISC, 1096, & 1099-INT

• At Wachter my responsibilities in AP included auditing, inputting and posting invoices. I reduced invoice processing time with accurate data entry and timely vendor communication. This also included updating vendor information regularly, ensuring accurate contact details and banking information for prompt payments.
• Matched purchase orders with invoices and recorded necessary information.
• Entered figures using 10-key calculator to compute data quickly.
• Maintained account accuracy by reviewing and reconciling checks monthly.
• In the Travel Department I maintained employee banking, travel accounts, and made daily remote bank deposits.
• Created detailed expense reports to facilitate reimbursement for business expenses incurred.
• Analyzed large amounts of data for reporting accuracy

As the primary bookkeeper / accountant for two non-profit organizations between 2010-2015 I had the following responsibilities:

• Daily Data Entry
• All AR & AP
• Customer & EE Service
• Monthly accruals
• Payroll processing & Payroll tax filing/payments
• Monthly Financial Reporting
• Monthly Bank & Credit Card Reconciliation
• Month-end close / Year-end close