Amelinda Harlin
Kingwood,TX
Summary
Forward-thinking Executive Assistant accomplished in aiding company leaders with key functions. Gifted at managing busy schedules, organizing projects and providing stellar administrative support to executive team. Analyzes, prioritizes and completes tasks with professionalism and sound judgment.
Overview
9
9
years of professional experience
Work History
Executive Assistant
Anadarko Petroleum Corporation
The Woodlands, TX
02.2014 - 06.2018
- Coordinated executive and senior management vacation, day-to-day meeting and travel schedules.
- Expertly organized high-level leadership and team events, including off-sites, trainings, town halls, and asset celebrations.
- Arranged complex international travel, including acquiring appropriate visas, flights, car rentals, and hotel accommodations.
- Prepared detailed itineraries for executives, ensuring smooth and stress-free travel experiences.
- Managed intricate expense reports for the executive and direct reports, ensuring timely submission and accurate tracking.
- Demonstrated excellent communication skills, screening and directing calls appropriately, receiving internal and external guests, and managing incoming/outgoing email communications for the executive(s) and team.
- Tackled and addressed top-level, high-priority issues with professional administrative discretion.
ITS Accounting Processor
Anadarko Petroleum Corporation
The Woodlands, TX
02.2014 - 06.2018
- Coded general ledger and processed vendor invoice payments.
- Completed month-end accounting processes, including preparing and processing journal entries, reconciling accounts, and supporting financial reporting.
- Performed accurate records of car usage and mileage, tracking expenses and ensuring compliance with company policies.
- Supported contract administration by reviewing, maintaining, and updating vendor contracts in management software system, ensuring accuracy and completeness of data.
Land Administrator
Talisman Energy
The Woodlands, TX
01.2012 - 01.2014
- Provided administrative support for the Vice President of Land/Land Manager and NAO Land staff.
- Managed executive's calendar, screened calls, and answered emails and phone calls.
- Planned and coordinated internal and external meetings, conferences, events, and training.
- Arranged travel through Concur, created and submitted expense reports, and reconciled P-Card charges.
- Designed PowerPoint presentations for monthly divisional meetings with top-level executives.
- Liaised between Land/Lease Brokers and contract Title Attorney's to obtain all necessary information on lessors and lessees.
- Functioned as a BA Number Administrator to set up vendors in SAP accounting system and ensured proper coding of invoices (WBS extensions and G/L codes).
- Notarized Oil and Gas Contracts and other legal documents as needed.
- Maintained and tracked G&A budget for Land cost center
- Assisted Land Services in the set-up and maintenance of leases in QBLM and MOLE.
Marketing Analyst
Murphy Energy
The Woodlands, TX
03.2012 - 08.2012
- Conducted company-wide analysis of crude offload station, focusing primarily on volumetric balances/ overs and shorts.
- Reported finalized run ticket data, station balance sheets, and station log comparisons.
- Collected and reported monthly reviews of tank tables and station meter tickets, identifying and flagging any inconsistencies within the data.
Territory Manager
The Perfect Light
Coppell, TX
08.2009 - 02.2012
- Maintained direct personal contact with all assigned accounts and fostered relations with new ones.
- Negotiated pricing, terms, and implementation dates.
- Maintained inventory, edited/supervised databases, processed expenses and reimbursement documents.
- Served as the primary point of contact for project scheduling and changes.
- Created sales opportunities through cold-calling and other promotional activities.
- Maintained all sales records and complied with expense budgets.
Education
Tarrant County College
Skills
- Information Confidentiality
- Invoice Processing
- Office Administration
- Schedule Management
- Strategic Planning
- Strong Problem Solver
- Expense Reporting
- Executive Support
- Self-Starter
- Meticulous Attention to Detail
- Travel Administration
- Interpersonal Communication
Languages
American Sign Language
Native/ Bilingual
Affiliations
- Board Member, School Of Little Children (2022 - present)
Timeline
Executive Assistant
Anadarko Petroleum Corporation
02.2014 - 06.2018
ITS Accounting Processor
Anadarko Petroleum Corporation
02.2014 - 06.2018
Marketing Analyst
Murphy Energy
03.2012 - 08.2012
Land Administrator
Talisman Energy
01.2012 - 01.2014
Territory Manager
The Perfect Light
08.2009 - 02.2012
Tarrant County College
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