Aminata Kouroma
Philadelphia,PA
Summary
Driven and resourceful administrative professional with 10+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.
Overview
5
5
years of professional experience
Work History
Executive Assistant/Office Coordinator
Stantec Architecture
07.2022 - Current
- Maintain calendar of COO and provide administrative support for travel arrangements, projects and transmittals for COO and all office staff as needed
- Performed accounting activities by preparing expense reports
- Project Management for COO and various office staff
- Updated and tracked various internal reports, collected, and compiled data for management review
- Maintained vendor relationships, monitor, and negotiate purchase orders and invoices
- Facilitated and completed new-hire paperwork and onboarding
- Improved office efficiency by implementing color-coded filing system and introducing additional time-saving measures.
- Outlook, PowerPoint, Word, and Excel
- Monitored office supplies/Inventory to order and replenish stock when necessary
- Coordinated meeting logistics, materials, and catering support for internal and client-focused meetings.
- Ensured the highest level of customer satisfaction by providing efficient and accurate notary services.
Administrative Assistant IV
State Of New Jersey Department of Human Services
03.2020 - 07.2022
- Established workflow processes monitored daily productivity and implemented modifications to improve overall performance of personnel
- Assisted company with collection of data on work sites and daily activity
- Improving site visits and productivity and efficiency with 90% from each month
- Managed relational database to store information for reference, reporting, and analysis
- Leveraged accounting software to manage expenses and keep track of finances, limiting budget overages for 2 consecutive years
- Set up conference rooms, AV technology and materials to facilitate meetings
- Accomplished multiple tasks within established timeframes
- Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving
- Updated reports, managed accounts, and generated reports for company database
- Answered multi-line phone system, routing calls, delivering messages to respective person(s).
Office Manager
Confidential Listener, LLC
08.2018 - 03.2020
- Community outreach for programs to partner with organization goals on improving mental health
- Increased client intake by 50%
- Established and maintain workflow processes, monitored daily productivity, and implemented modifications to improve overall performance of personnel
- Optimized organizational systems for payment collections, AP/AR, deposits, and recordkeeping
- Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving
- Compared vendor prices and negotiated for optimal savings
- Managed office operations while scheduling appointments for department managers.
Education
Bachelor of Science - Mass Communications
Franklin University
Columbus, OHSkills
- Presentation Development
- Staff Management
- Technical Support
- Expense Reporting
- Project Oversight
- Meeting Planning
- Active Listening
- Excellent Communication
- Critical Thinking
- Information gathering and analysis
- Master calendar management
- Invoice Processing/Coding
volunteer experience
Cradles To Crayons: Volunteered with their organization, whose mission is to provide children from birth through age 12, living in homeless or low-income situations, with the essential items they need to thrive - at home, at school and at play. Purpose of the program is to supply essential items free of charge by engaging and connecting communities.
Timeline
Executive Assistant/Office Coordinator
Stantec Architecture
07.2022 - Current
Administrative Assistant IV
State Of New Jersey Department of Human Services
03.2020 - 07.2022
Office Manager
Confidential Listener, LLC
08.2018 - 03.2020
Bachelor of Science - Mass Communications
Franklin University
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