Amne Farrah Mohamed
Dar es Salaam,Tanzania
Summary
Energetic employee well-versed in solid communication and organization skills. Seeks solutions to problems and applies extensive analytical knowledge to findings. Adapt at multi-tasking, leading group discussions and managing projects. Forward-thinking project management specialist confident in leading team members, managing schedules and coordinating resources. Keeps projects on-track with decisive supervision and quick problem-solving. Persuasive in communicating and negotiating with internal team members, vendors and other stakeholders.
Overview
13
13
years of professional experience
Work History
Project Management Assistant
AMERICAN EMBASSY, USAID
Dar es Salaam, Tanzania
03.2020 - Current
- Established and implemented a comprehensive budget management system to effectively monitor and control the budget for 8 HIV community-based services programs and 2 non-HIV programs total worth approximately US$54 million
- Played a key role in designing new activities, particularly within the HIV and health promotion unit, contributing innovative ideas and strategies
- Conducted insightful site visits in 7 regions in Tanzania for HIV activities and health promotion unit initiatives, providing valuable feedback and recommendations for improvement
- Successfully coordinated technical meetings between USAID and Implementing Partners, ensuring productive collaboration and alignment of goals
- Implemented and maintained efficient filing and tracking systems for all program documents, including budgets and key correspondence, enhancing organizational efficiency and accessibility of information
- Meticulously documented meetings with 30 contractors and counterparts, ensuring accurate recording of progress and action items
- Collaborated with activity managers to closely monitor USAID budget allocations, commitments, obligations, and expenditures, ensuring optimal utilization of resources
- Provided crucial support to the team in implementing USAID contracts, cooperative agreements, grants, and purchase orders, ensuring compliance with project approval documents (PAD)
- Coordinated administrative tasks and provided technical input into documents, facilitating smooth program management and compliance with agreement requirements
- Managed overall information related to program management, analyzed partner performance, and monitored compliance with agreement requirements, ensuring timely submission and approval of work plans, personnel plans, and branding plans
- Coordinated tasks with the Office of Acquisition and Assistance (OAA) and the Program Office (PO) to track and finalize partner requests for approvals, ensuring timely resolution and compliance
- Facilitated the successful closeout activities of key projects in consultation with the Office of Acquisition and Assistance (OAA), ensuring smooth transition and compliance with regulatory requirements
Project Management Assistant
USAID
Abuja
08.2024 - 11.2024
- Successfully ensured timely, incremental funding actions totaling over $50M in FY24, enabling partners to access the necessary funds for implementation in FY2025.
- Successfully coordinated and participated in the 1st PrEP Summit, collaborating with implementing partners (IPs) and government representatives.
- Contributed to the development of a comprehensive sustainability plan for HIV initiatives.
- Led the coordination of the HAT and PEPFAR retreat, fostering collaboration, and advancing key HIV-related initiatives.
Administrative Assistant
AMERICAN EMBASSY
Dar es Salaam, Tanzania
11.2012 - 02.2020
- Company Overview: Centers for Disease Control & Prevention (CDC), US President's Emergency Plan for HIV/AIDS Relief (PEPFAR)
- Successfully managed programmatic and administrative files for the CDC, maintaining both electronic and hard copy records
- Regularly updated files to ensure accuracy and promptly communicated any issues or challenges to supervisors and branch chiefs
- Facilitated communication with the Ministry of Health and Social Welfare (MOHSW) and partners to gather routine information, ensuring data accuracy for reporting to CDC Atlanta, Office of Global AIDS Coordinator (OGAC), and the US Embassy
- Supported CDC Tanzania's executive team by efficiently maintaining calendars, organizing daily schedules, and taking comprehensive meeting notes
- Collaborated with the administration team to ensure seamless planning, organization, and support for all office activities
- Provided valuable assistance as a back-up Project Assistant, offering administrative support for programmatic activities during the absence of project assistants
- Managed procurement requests, ensuring completion of necessary documents, obtaining approvals, and coordinating timely delivery of items with vendors and the Embassy procurement team
- Oversaw property management, including the production of reports for all property received or purchased by CDC Tanzania, maintenance of asset records, and leadership in annual inventory processes
- Efficiently managed supply room operations, maintaining stock records and issuing items to CDC staff as required
- Processed travel orders for CDC Tanzania staff, coordinating with travel agencies to ensure accurate bookings and timely issuance of tickets
- Maintained accurate records of staff leave and duty hours, promptly updating any changes
- Provided support as a back-up Workforce Development Coordinator, assisting with tasks such as performance evaluation management, recruitment, and processing work permits for fellows
- Managed motor pool activities in the absence of the CDC Motor Pool Administration Assistant
- Centers for Disease Control & Prevention (CDC), US President's Emergency Plan for HIV/AIDS Relief (PEPFAR)
Administrative Assistant
AMERICAN EMBASSY
Dar es Salaam, Tanzania
06.2012 - 09.2012
- Company Overview: Centers for Disease Control & Prevention (CDC), US President's Emergency Plan for HIV/AIDS Relief (PEPFAR)
- Efficiently organized office supplies in the supply room to enhance accessibility and streamline inventory management
- Updated stock cards with accurate information to ensure precise tracking of supplies
- Distributed office supplies to employees while maintaining meticulous records of available stock levels
- Compiled and maintained an up-to-date office supply sheet, documenting all items in the supply room
- Assumed responsibility for capturing comprehensive meeting minutes during administration team meetings
- Conducted thorough counts of all expendable items to facilitate precise inventory control
- Implemented a master calendar system for enhanced scheduling and coordination of activities
- Strengthened personal folder security measures to safeguard sensitive information
- Managed and reorganized the share drive for improved accessibility and efficiency
- Configured share drive folder permissions to ensure appropriate access levels for users
- Developed standard operating procedures (SOP) for the master calendar system to facilitate smooth operations
- Updated employee information in OBS (Oversea Building System) to maintain accurate records and facilitate effective communication
- Centers for Disease Control & Prevention (CDC), US President's Emergency Plan for HIV/AIDS Relief (PEPFAR)
Education
Master of Business Administration - Business Administration
Eastern & Southern African Management Institute
Tanzania11.2015
Bachelor of Arts (Hons) - Business Studies
University of East London, Linton University College
England, Malaysia12.2011
International Advanced Diploma - Business
NCC Education
UK01.2008
Diploma - International Business
NCC Education
Dar Es Salaam, UK01.2007
Skills
- Operational support
- Microsoft Teams
- Stakeholder engagement
- Fund Management
- Relationship building
- Budget management
- Program coordination
- Analytical Support
- Customer service
- Communication skills
- Time management
- Stakeholder communication
Languages
- English, Fluent
- Swahili, Fluent
Languages
English
Professional
Swahili
Native/ Bilingual
Accomplishments
- USAID on-Spot-Cash Award
- Group Mission Honor Award
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Work Preference
Work Type
Full TimeWork Location
HybridImportant To Me
Career advancementWork-life balanceCompany CultureFlexible work hoursPersonal development programsHealthcare benefitsWork from home optionTimeline
Project Management Assistant
USAID
08.2024 - 11.2024
Project Management Assistant
AMERICAN EMBASSY, USAID
03.2020 - Current
Administrative Assistant
AMERICAN EMBASSY
11.2012 - 02.2020
Administrative Assistant
AMERICAN EMBASSY
06.2012 - 09.2012
Master of Business Administration - Business Administration
Eastern & Southern African Management Institute
Bachelor of Arts (Hons) - Business Studies
University of East London, Linton University College
International Advanced Diploma - Business
NCC Education
Diploma - International Business
NCC Education
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