Amy Allen-Spillers
McKinney,TX
Summary
Dedicated and organized administrative professional with successful experience in fast-paced office settings. Hardworking team player with expertise in completing various clerical tasks and offering staff support. Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals.
Overview
26
26
years of professional experience
Work History
Administrative Assistant/CPWS Division
Southern Glazer’s Wine & Spirits
07.2014 - Current
- Coordinate and schedule meetings and conference calls to optimize scheduling of senior staff
- Create and maintain detailed administrative processes and procedures to drive efficiency and accuracy
- Restock supplies and place purchase orders to maintain adequate stock levels
- Order office equipment
- Complete forms, reports, logs and records to quickly handle all documentation for human resources
- Reconcile and submit monthly expense reports in Concur
- Request New Employee Set up In Concur
- Communicate changes to Concur Team
- Arrange Travel
- Code and submit A/P invoices
- Create and submit vendor recovery/chargeback forms
- Enter Monthly Incentive Results for On and Off Premise teams
- Coordinate Supplier Educational trips
- Coordinate Quarterly and Yearly Team Meetings for 200 + employees and suppliers
- Track and Reconcile US Bank Cards
- Create and maintain organizational chart in PowerPoint
- Maintain Contact Lists for CPWS team
- Set Up/Remove users for My Learning Connect Supplier Tool
- Maintain AD Query Tool for CPWS Texas Team.
- Receive and sort incoming mail and packages and distributed to correct recipient
- Develop and update spreadsheets for tracking purposes
- Assist coworkers and staff members with special tasks on daily basis
Administrative Assistant/Promotion Recovery Analyst
Glazer’s Wholesale Distributors
07.2000 - 06.2014
- Managed supplier billing for the state of Texas
- Processed depletion allowances, sales incentives, menu printing, and daily recovery forms
- Set-up and maintain Excel spreadsheets identifying suppliers over 30, 60- and 90-day delinquencies
- Coded and submitted A/P invoices
- Communicated daily with Texas marketing managers
- Handled and directed incoming phone calls, taking messages, scheduling meetings and conference calls
- Arranged Travel for managers
- Extensive customer service with suppliers
- Responsible for inbound / outbound paperwork
- Assembled invoices and attached the appropriate paperwork
- Prepared PowerPoint presentations for manager meetings
- Excellent communication with suppliers and their A/R needs
- Efficient in timely mailing invoices to the supplier
- Maintained IRS related issues
Marketing Assistant
Glazer’s Wholesale Distributors
11.1997 - 06.2000
- Maintained pricing discounts for wine and spirit vendors
- Generated mid and end month inventory reports
- Communicated with suppliers daily
- Distributed new item information and price adjustments to all Texas branches
- Directed incoming phone calls
- Coordinated meetings
- Prepared PowerPoint presentations for supplier meetings
- Created and processed vendor recovery letters
- Created and processed price adjustment letters
- Arranged Travel for Four Brand Development Managers
- Maintained documentation, detailing assignments, in-progress work and completed project milestones.
Education
High School Diploma -
Plano Senior High School
Plano, TXSkills
- Administrative Support
- Meticulous Attention to Detail
- Calendar Management
- Meeting Planning
- Office Administration
- Microsoft Office
- Dedicated Team Player
- Professional Communication
Activities
- Volunteer annually for Wreaths Across America
- Volunteer annually for The Salvation Army Angel Tree
- Developed and coordinated fund-raising events for the Cystic Fibrosis Foundation
- Coordinated Build A Bike Event for The Boys & Girls Club
References
References upon Request
Timeline
Administrative Assistant/CPWS Division
Southern Glazer’s Wine & Spirits
07.2014 - Current
Administrative Assistant/Promotion Recovery Analyst
Glazer’s Wholesale Distributors
07.2000 - 06.2014
Marketing Assistant
Glazer’s Wholesale Distributors
11.1997 - 06.2000
High School Diploma -
Plano Senior High School