Amy Barton
Executive Assistant
Eugene,OR
Summary
Experienced Executive Assistant providing high-level administrative support to senior-level staff. Proficient in travel management, expense tracking, and schedule coordination. Demonstrates exceptional communication and organizational skills while expertly assisting the executive team.
Overview
23
23
years of professional experience
Work History
Executive Assistant
Sharp Image Gaming
02.2008 - 05.2016
- Served as a liaison between executives, staff members, and clients to maintain effective communication channels.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Screened calls and emails and responded accordingly to support executive correspondence.
- Updated reports, managed accounts, and generated reports for company database.
- Organized high-priority documents for easy retrieval using digital archiving systems that saved time when locating essential files during critical decision-making moments.
- Supported event planning efforts by organizing logistics, sending invitations, and coordinating guest accommodations to ensure successful outcomes.
Office Manager
Stryker Manufacturing | Bowtech
01.2005 - 01.2007
- Assisted executive management with special projects as needed to support overall business objectives.
- Maintained accurate financial records by reconciling accounts payable/receivable transactions.
- Managed payroll and benefits administration to ensure accuracy and compliance with company policies.
- Resolved staff member conflicts, actively listening to concerns and finding appropriate middle ground.
- Managed high-stress situations effectively, maintaining professionalism under pressure while resolving disputes or conflicts.
- Oversaw hiring, staffing, and labor law compliance.
- Handled on-boarding process for newly hired employees, which included distribution of all paperwork.
Executive Assistant - Head of Theatrical Marketing Services
Dreamworks, SKG
01.1996 - 01.1997
- Handled confidential and sensitive information with discretion and tact.
- Safeguarded sensitive information with strict adherence to confidentiality protocols while handling proprietary data or communications related to company operations.
- Served as a liaison between departments to facilitate effective communication throughout the company.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Handled sensitive information with discretion while maintaining confidentiality of executive correspondence, financial records, and personnel matters.
- Managed expense reporting to ensure accuracy and adherence to budgetary guidelines.
Executive Assistant Manager
Dreamworks, SKG
01.1994 - 01.1996
- Position included traditional duties of scheduling, travel, and administrative organization for the Head of Theatrical Distribution
- In addition, tracked daily box-office grosses for all current movies; Created and maintained release date reports to show upcoming release dates for all studios
In-House Production Assistant
Amblin Entertainment
01.1993 - 01.1994
- Collaborated with production team to facilitate smooth operations, avoiding disruptions and delays
- Stayed alert, active, and ready to respond to any request at any time using variety of available resources.
- High level of confidentiality necessary
- Completed wide range of tasks in diverse filming areas to support operations.
- Organized catering services for on-set meals, ensuring timely delivery of food to accommodate busy shooting schedules.
- Coordinated talent scheduling and transportation, ensuring punctual arrival on lot.
Education
Transfer Degree -
Lane Community College
Eugene, Oregon01.1999
Skills
- Executive Support
- Administrative Support
- Office Management
- Schedule & calendar planning
- Customer Service-Oriented
- Professional and mature
- Proofreading
- Resourceful
Timeline
Executive Assistant
Sharp Image Gaming
02.2008 - 05.2016
Office Manager
Stryker Manufacturing | Bowtech
01.2005 - 01.2007
Executive Assistant - Head of Theatrical Marketing Services
Dreamworks, SKG
01.1996 - 01.1997
Executive Assistant Manager
Dreamworks, SKG
01.1994 - 01.1996
In-House Production Assistant
Amblin Entertainment
01.1993 - 01.1994
Transfer Degree -
Lane Community College
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