AMY BROWN
North Augusta,SC
Summary
Driven and resourceful administrative professional with 10+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.
Overview
13
13
years of professional experience
Work History
PARALEGAL/OFFICE MANAGER
Hall Booth Smith, P.C.
02.2023 - Current
- Reduced attorney workload by drafting routine legal documents such as pleadings, motions, and affidavits.
- Managed scheduling of court calendars and deadlines to maintain smooth flow of firm operations.
- Enhanced case efficiency by organizing and maintaining legal documents, files, and correspondence.
- Edited and proofread legal documents to verify accuracy.
- Liaised with other paralegals and legal staff to complete common tasks on schedule.
- Contributed to firm-client relationship building through professional interactions with clients during meetings or phone calls, conveying empathy while maintaining confidentiality.
- Communicated with clients, opposing counsel and court personnel to keep all parties informed on case updates.
- Cross-trained existing employees to maximize team agility and performance.
- Ensured compliance with court rules and procedures by accurately preparing and submitting legal filings within established timeframes.
- Facilitated timely and accurate billing by recording billable hours, expenses, and other relevant information in the firm''s billing system.
PARALEGAL
Drew Eckl & Farnham
06.2022 - 02.2023
- Managed high-volume caseloads effectively by creating organized systems for tracking deadlines and prioritizing tasks.
- Reduced attorney workload by drafting routine legal documents such as pleadings, motions, and affidavits.
- Ensured compliance with court rules and procedures by accurately preparing and submitting legal filings within established timeframes.
- Assisted in preparation of settlement proposals and agreements to help attorneys negotiate settlement in best interest of client.
- Summarized depositions, legal documents and other material to provide attorney with relevant material for cases.
EXECUTIVE PARALEGAL/INSURANCE AND FLEET PROGRAM COORDINATOR
University Hospital
06.2019 - 06.2021
- Conducted thorough analyses of historical fleet data, identifying opportunities for process improvements and cost savings based on trends in vehicle usage or maintenance requirements.
- Maintained accurate records of all fleet-related expenses, enabling comprehensive cost analysis for budgeting purposes.
- Coordinated insurance claims management, minimizing costs associated with accidents or other incidents involving company vehicles.
- Ensured compliance with safety regulations by conducting regular inspections and addressing issues promptly.
- Improved contract drafting process, resulting in faster turnaround times for client negotiations.
- Ensured proper risk management by proactively identifying potential vulnerabilities within contracts or agreements under negotiation.
- Supported the legal department''s efficiency by developing a comprehensive filing system for easy access to crucial documents.
- Managed schedules, events and travel plans for conferences, meetings and seminars, as well as domestic and international trips for 3 executives.
- Prepared meeting agendas and briefing papers for members of board of directors and executive team.
SENIOR EXECUTIVE ASSISTANT/PARALEGAL
University Hospital
10.2017 - 06.2019
- Managed schedules, events and travel plans for conferences, meetings and seminars, as well as domestic and international trips for 3 executives.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Managed complex calendar scheduling with focus on proper allocation of executive availability.
- Maintained professionalism while handling sensitive information by adhering to strict confidentiality protocols at all times.
- Developed strong relationships with internal departments to facilitate cross-functional collaboration on key initiatives driven by senior leaders.
- Prepared meeting agendas and briefing papers for members of board of directors and executive team.
- Distributed company-wide announcements, booked conference rooms and coordinated catering for annual staff development forum.
- Provided administrative support to senior leadership and members of executive board while maintaining confidentiality.
EXECUTIVE ASSISTANT
University Hospital
12.2014 - 10.2017
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
- Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
- Answered high volume of phone calls and email inquiries.
- Provided professional administrative support during board meetings, including agenda preparation and minute-taking duties.
- Prepared and edited presentations on behalf of executives for both internal meetings and external conferences.
ADMINISTRATIVE ASSISTANT
Augusta University Medical Center
01.2013 - 12.2014
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
- Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
- Assisted in onboarding new employees, providing training materials, and coordinating orientation schedules to ensure a smooth integration into the team.
- Streamlined invoice processing procedures to ensure timely payment of vendors while minimizing errors in financial records.
REPORTING ASSISTANT
Augusta University Medical Center
02.2011 - 01.2013
- Managed and controlled accurate, timely reports, business processes, and data standards for the donor database, ensuring compliance with legal NCOA regulations and established procedures
- Strong customer service skills
- Arranged timely and accurate reports for the entire university system, including detailed mailing lists, gift recognition summaries, annual auditor reports, statistical and demographic reports, and performance measurement reports
- Provided backup support to the Gift Associate for posting gifts and pledges
- Worked proficiently with the donor database, Blackbaud, and provided training and support to employees as appropriate.
Education
PARALEGALS I & II -
UNIVERSITY OF SOUTH CAROLINA AIKEN
07.2017
Skills
- Executive Support
- Office Management
- Strong Problem Solver
- Schedule & calendar planning
- Client Communication
- Legal Research
- Proficient in MS Office
- Case Management
Timeline
PARALEGAL/OFFICE MANAGER
Hall Booth Smith, P.C.
02.2023 - Current
PARALEGAL
Drew Eckl & Farnham
06.2022 - 02.2023
EXECUTIVE PARALEGAL/INSURANCE AND FLEET PROGRAM COORDINATOR
University Hospital
06.2019 - 06.2021
SENIOR EXECUTIVE ASSISTANT/PARALEGAL
University Hospital
10.2017 - 06.2019
EXECUTIVE ASSISTANT
University Hospital
12.2014 - 10.2017
ADMINISTRATIVE ASSISTANT
Augusta University Medical Center
01.2013 - 12.2014
REPORTING ASSISTANT
Augusta University Medical Center
02.2011 - 01.2013
PARALEGALS I & II -
UNIVERSITY OF SOUTH CAROLINA AIKEN
Similar Profiles
JACQUE WILLOUGHBYJACQUE WILLOUGHBY
Legal Receptionist at Smith Law Office, P.C. Douglas J. Smith, AttorneyLegal Receptionist at Smith Law Office, P.C. Douglas J. Smith, Attorney
Kathleen StillmanKathleen Stillman
Associate Attorney at Fromm Smith & Gadow, P.C.Associate Attorney at Fromm Smith & Gadow, P.C.
Jeremy Sanchez AguiarJeremy Sanchez Aguiar
Legal Assistant at Hall Maines Lugrin P.C.Legal Assistant at Hall Maines Lugrin P.C.