AMY BROWN
North Augusta,SC
Summary
Driven and resourceful administrative professional with 10+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.
Overview
13
13
years of professional experience
Work History
PARALEGAL/OFFICE MANAGER
Hall Booth Smith, P.C.
02.2023 - Current
- Reduced attorney workload by drafting routine legal documents such as pleadings, motions, and affidavits.
- Managed scheduling of court calendars and deadlines to maintain smooth flow of firm operations.
- Enhanced case efficiency by organizing and maintaining legal documents, files, and correspondence.
- Edited and proofread legal documents to verify accuracy.
- Liaised with other paralegals and legal staff to complete common tasks on schedule.
- Contributed to firm-client relationship building through professional interactions with clients during meetings or phone calls, conveying empathy while maintaining confidentiality.
- Communicated with clients, opposing counsel and court personnel to keep all parties informed on case updates.
- Cross-trained existing employees to maximize team agility and performance.
- Ensured compliance with court rules and procedures by accurately preparing and submitting legal filings within established timeframes.
- Facilitated timely and accurate billing by recording billable hours, expenses, and other relevant information in the firm''s billing system.
PARALEGAL
Drew Eckl & Farnham
06.2022 - 02.2023
- Managed high-volume caseloads effectively by creating organized systems for tracking deadlines and prioritizing tasks.
- Reduced attorney workload by drafting routine legal documents such as pleadings, motions, and affidavits.
- Ensured compliance with court rules and procedures by accurately preparing and submitting legal filings within established timeframes.
- Assisted in preparation of settlement proposals and agreements to help attorneys negotiate settlement in best interest of client.
- Summarized depositions, legal documents and other material to provide attorney with relevant material for cases.
EXECUTIVE PARALEGAL/INSURANCE AND FLEET PROGRAM COORDINATOR
University Hospital
06.2019 - 06.2021
- Conducted thorough analyses of historical fleet data, identifying opportunities for process improvements and cost savings based on trends in vehicle usage or maintenance requirements.
- Maintained accurate records of all fleet-related expenses, enabling comprehensive cost analysis for budgeting purposes.
- Coordinated insurance claims management, minimizing costs associated with accidents or other incidents involving company vehicles.
- Ensured compliance with safety regulations by conducting regular inspections and addressing issues promptly.
- Improved contract drafting process, resulting in faster turnaround times for client negotiations.
- Ensured proper risk management by proactively identifying potential vulnerabilities within contracts or agreements under negotiation.
- Supported the legal department''s efficiency by developing a comprehensive filing system for easy access to crucial documents.
- Managed schedules, events and travel plans for conferences, meetings and seminars, as well as domestic and international trips for 3 executives.
- Prepared meeting agendas and briefing papers for members of board of directors and executive team.
SENIOR EXECUTIVE ASSISTANT/PARALEGAL
University Hospital
10.2017 - 06.2019
- Managed schedules, events and travel plans for conferences, meetings and seminars, as well as domestic and international trips for 3 executives.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Managed complex calendar scheduling with focus on proper allocation of executive availability.
- Maintained professionalism while handling sensitive information by adhering to strict confidentiality protocols at all times.
- Developed strong relationships with internal departments to facilitate cross-functional collaboration on key initiatives driven by senior leaders.
- Prepared meeting agendas and briefing papers for members of board of directors and executive team.
- Distributed company-wide announcements, booked conference rooms and coordinated catering for annual staff development forum.
- Provided administrative support to senior leadership and members of executive board while maintaining confidentiality.
EXECUTIVE ASSISTANT
University Hospital
12.2014 - 10.2017
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
- Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
- Answered high volume of phone calls and email inquiries.
- Provided professional administrative support during board meetings, including agenda preparation and minute-taking duties.
- Prepared and edited presentations on behalf of executives for both internal meetings and external conferences.
ADMINISTRATIVE ASSISTANT
Augusta University Medical Center
01.2013 - 12.2014
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
- Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
- Assisted in onboarding new employees, providing training materials, and coordinating orientation schedules to ensure a smooth integration into the team.
- Streamlined invoice processing procedures to ensure timely payment of vendors while minimizing errors in financial records.
REPORTING ASSISTANT
Augusta University Medical Center
02.2011 - 01.2013
- Managed and controlled accurate, timely reports, business processes, and data standards for the donor database, ensuring compliance with legal NCOA regulations and established procedures
- Strong customer service skills
- Arranged timely and accurate reports for the entire university system, including detailed mailing lists, gift recognition summaries, annual auditor reports, statistical and demographic reports, and performance measurement reports
- Provided backup support to the Gift Associate for posting gifts and pledges
- Worked proficiently with the donor database, Blackbaud, and provided training and support to employees as appropriate.
Education
PARALEGALS I & II -
UNIVERSITY OF SOUTH CAROLINA AIKEN
07.2017
Skills
- Executive Support
- Office Management
- Strong Problem Solver
- Schedule & calendar planning
- Client Communication
- Legal Research
- Proficient in MS Office
- Case Management
Timeline
PARALEGAL/OFFICE MANAGER
Hall Booth Smith, P.C.
02.2023 - Current
PARALEGAL
Drew Eckl & Farnham
06.2022 - 02.2023
EXECUTIVE PARALEGAL/INSURANCE AND FLEET PROGRAM COORDINATOR
University Hospital
06.2019 - 06.2021
SENIOR EXECUTIVE ASSISTANT/PARALEGAL
University Hospital
10.2017 - 06.2019
EXECUTIVE ASSISTANT
University Hospital
12.2014 - 10.2017
ADMINISTRATIVE ASSISTANT
Augusta University Medical Center
01.2013 - 12.2014
REPORTING ASSISTANT
Augusta University Medical Center
02.2011 - 01.2013
PARALEGALS I & II -
UNIVERSITY OF SOUTH CAROLINA AIKEN
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