Amy Burton
Salem,VA
Summary
As an experienced Sr. Subcontracts Administrator, I bring a wealth of experience in managing cradle-to-grave contract and procurement processes. My track record spans across both state government and private sector contracting within the software development and technology industries. I possess expertise in navigating complex contract negotiations, particularly adept at handling terms related to intellectual property, information technology, cyber security, facilities management, and Professional/Non-Professional services. I have a demonstrated ability to create contract management processes and databases from scratch, leveraging continuous process improvements to streamline contract review timelines and mitigate contractual risks effectively.
Overview
11
11
years of professional experience
Work History
Senior Subcontracts Administrator
BAE SYSTEMS
11.2023 - Current
- Lead and managed cross-functional teams, oversaw performance of critical subcontract suppliers
- Demonstrated exceptional negotiation skills, effectively negotiated price, scope, and terms & conditions
- Served as a Subject Matter Expert (SME) to internal and external stakeholders
- Developed and maintain strong professional relationships with internal and external customers
- Oversaw and tracked various license agreements, ensuring procurement compliance and conducting cost/price analysis
- Drafting and/or redlining contracts to ensure that BAE Systems is adequately protected from risk leveraging industry best practices and subject matter expertise
- Review and sign proprietary information agreements (PIAs), Non Disclosure Agreements (NDAs), and Letter Subcontracts (LOS)
- Served as an individual contributor by preparing and reviewing proposals, developing evaluation criteria, negotiating subcontract provisions, selecting or recommending subcontractors, wrote subcontract packages, prepared awards, administered subcontracts, and resolved invoice issues
- Complied with FAR/DFAR Guidelines
- Ensured timely delivery of services by closely monitoring subcontractor performance against established milestones.
- Championed compliance efforts within the organization, ensuring adherence to government regulations and industry standards in all subcontracting activities.
- Collaborated with cross-functional teams for successful project completion within budget and on schedule.
- Generated substantial cost savings through strategic sourcing initiatives and supplier negotiations.
- Established strong relationships with key subcontractors, fostering a collaborative working environment for enhanced productivity.
- Successfully negotiated additions, deletions, or modifications to subcontracts.
Contracts Manager
EOS NETWORK FOUNDATION INC.
09.2022 - 11.2023
- Responsible for the drafting, preparation, and meticulous review of contract documents in strict accordance with company policies and directives, strategically crafted to minimize potential exposure while maximizing benefits
- Lead negotiations encompassing all critical terms across diverse contract documents, including but not limited to legal and business terms, ensuring an optimal balance of risk mitigation and value generation for ENF
- Conduct comprehensive analyses of all contract requirements, special provisions, and terms and conditions and red lined where appropriate to ascertain compliance with relevant laws, regulations, and corporate policies, mitigating legal and financial risks effectively
- Conducted thorough due diligence on potential suppliers, mitigating risks associated with entering into new agreements.
- Assessed contract performance against established KPIs, identifying areas for improvement and driving continuous improvement initiatives.
- Contributed to the development of proposal responses for new business opportunities, incorporating innovative contracting solutions that provided a competitive edge.
- Resolved contractual disputes through effective negotiation strategies, minimizing impacts on the organization''s reputation and bottom line.
- Managed contract closeout procedures, ensuring all deliverables were met and any outstanding issues resolved in a timely manner.
- Ensured seamless transitions between contracts by coordinating handovers between outgoing and incoming contractors.
- Streamlined contract processes by implementing standardized templates and procedures.
- Managed a portfolio of complex contracts, ensuring compliance with company policies and legal requirements.
- Collaborated with legal counsel to develop comprehensive risk assessments for high-value contracts, safeguarding company interests.
- Developed strong relationships with internal stakeholders to understand their needs and achieve mutually beneficial outcomes.
- Tracked contracts for management and issued regular tracking reports covering current status and upcoming milestones.
- Mitigated business risks by analyzing contracts' potential impacts and avoiding unfavorable terms.
- Undertake special projects as directed by management, with a direct line of communication to senior leadership, providing insights and recommendations vital for informed decision-making
- Articulate the importance and intent of all required terms and conditions into appropriate Statements of Work (SOWs), turnaround times, or similar documents, facilitating clear understanding and alignment across stakeholders
- Maintain regular communication with internal team members to provide timely updates on the status of all contracts, Requests for Proposals (RFPs), and grant applications, fostering transparency and collaboration
- Engage routinely with all levels of management, employees, and customers to address contractual matters, ensuring alignment with organizational objectives and fostering positive relationships
- Execute all processes and procedures related to Requests for Proposals (RFPs), from requisition through to contract execution, ensuring efficiency and compliance throughout
- Serve as the primary point of contact and communication for all contract-related matters, facilitating seamless coordination and resolution of issues
- Thoroughly identify contractual risks and associated dangers, escalating concerns to senior leadership as necessary, while conducting in-depth investigations and providing well-informed advice on contractual matters
- Efficiently manage the contract database, ensuring accuracy, completeness, and accessibility of contract-related information to support informed decision-making and compliance efforts.
AR/Collections Coordinator
TRACEPOINT LLC.
03.2021 - 09.2022
- Played a central role in the day-to-day operations of the business development team for several large partner accounts
- Collaborated with insurance carriers, law firms, and colleagues across the Commercial Incident Response team to deliver client billing and onboarding services
- Independently developed a process that lowered annual outstanding AR by $1M+
- Tracked, managed, and developed engagement metrics for partner-related activities
- Led weekly meetings with leadership to develop/strategize on building partner relationships
- Created, updated, and distributed weekly Outstanding AR reports to assist leadership to make strategic business decisions
- Streamlined accounts receivables and financial reporting by tracking payment contact details
- Prepared monthly budget reports for partners and reviewed collection forecasts
- Coordinated discussions regarding payment responsibility with client counsel to develop closer relationships with our partners
- Assisted in providing suitable contacts for payment and oversaw the onboarding process for clients
- Managed and tracked all insurance and claim details in Salesforce
- Established and maintained close relationships with partner contacts, delivering 'white glove service.' Identified, reported, and managed historical contact details and assisted with collections of outstanding balances as needed
- Demonstrated ability to think strategically and execute quickly on core business and operational initiatives, exhibiting creativity and ingenuity when collaborating with internal and external stakeholders
- Proven capability to work independently, handle multiple tasks, set priorities, meet deadlines, and develop process efficiencies as needed
- Strong project and time management skills coupled with excellent interpersonal abilities
- Performed additional duties as required to support business growth and development.
- Contributed to improved cash flow by effectively managing aging receivables reports and initiating timely collection efforts.
- Participated in regular credit review meetings, providing insights and recommendations on client risk profiles and account management strategies.
- Negotiated settlements with delinquent account holders, securing favorable outcomes for both parties and reducing overall writeoffs.
- Improved debt recovery rates by implementing effective collections strategies and maintaining consistent follow-up with delinquent accounts.
- Streamlined collections processes for increased efficiency, resulting in faster payments and reduced outstanding receivables.
- Collaborated closely with other departments to resolve billing discrepancies or disputes that could lead to late payments or non-payment situations.
- Maintained accurate records of all collection activities, providing regular updates to management on the status of outstanding accounts.
- Negotiated to collect balance in full.
Buyer/Planner
Kollmorgen
03.2020 - 03.2021
- Built long-term supplier relationships with vendors to establish quality and competitive pricing.
- Collaborated with internal departments to better understand needs and determine purchasing requirements.
- Reduced procurement costs through strategic sourcing, competitive bidding, and effective negotiations.
- Developed strong relationships with suppliers to secure favorable pricing terms and conditions for the company''s benefit.
- Communicated with vendors regarding inventory needs and negotiated prices to maintain profit margins.
- Maintained key item stock levels and wrote or expedited purchase orders.
- Ensured timely delivery of products by closely monitoring vendor performance and addressing any issues promptly.
Contracts Administrator
BLOCK.ONE
07.2018 - 03.2020
- As the primary steward of contract administration for the Block.one company group, oversee the entire lifecycle of contracts, from their inception to post-execution management, ensuring seamless operations and compliance
- Played a pivotal role in the conceptualization, design, and successful implementation of the Agiloft contract management system, tailoring its functionalities to suit the specific needs of the company group
- This included navigating the complexities of a dynamic and rapidly changing startup environment, where adaptability and innovation were paramount
- Established and structured the contract management function from the ground up, devising robust processes and protocols to optimize efficiency and effectiveness within the legal operations and contract administration domain
- Participated actively in contract reviews, meticulously scrutinizing each agreement to ensure full compliance with terms and conditions, while safeguarding the company's contractual obligations and interests
- Continuously identified and implemented process improvements and efficiency enhancements, driving innovation and agility within the legal operations and contract administration function to adapt to evolving business needs
- Ensured multi-departmental compliance with a diverse array of contract terms, including confidentiality, non-solicitation, and information security provisions, fostering a culture of adherence and accountability across the organization
- Produced specialized reports and conducted thorough analyses as required, providing invaluable insights to support strategic decision-making and optimize contract management practices
- Served as the primary point of contact for internal stakeholders regarding contract processes and general contractual matters, fostering strong communication channels and delivering prompt, reliable support and guidance.
Accounts Payable Officer
VIRGINIA SHARED SERVICES CENTER
10.2016 - 07.2018
- Managed all 23 State community colleges procurement card programs
- Processed all invoices for all 23 state community colleges
- Worked with vendors and end users to obtain corrections on missing/incomplete invoices, receivers, requisitions
- Program Administrator for the P-Card program for all 23 state community colleges
- Contract administrator for the Local Funds Banking Services contract
- Worked directly with all community colleges on encumbrances and monitoring budget.
Financial Services Specialist I
VIRGINIA DEPARTMENT OF TRANSPORTATION
01.2014 - 01.2016
- Audited accounts payables as submitted by district personnel
- Experience working with high-volume data entry and experienced with strong AP/AR knowledge
- Audited PCard documentation for the district as judged acceptable by supervisor's observations and customers feedback
- Performed procurement for all accounting needs
- Experience working with high-volume data entry and experienced with strong AP/AR knowledge
- Analyzed, researched, investigated, reconciled, and evaluated data; ability to communicate effectively orally and in writing
- Performed a variety of fiscal related activities as a team member to include analyzing fiscal records and researching data
- Independently prepared fiscal related reports and made sound judgments and recommendations
- Ability to interpret and recommend applicable policies/procedures and develop guidelines for state, local, and federal programs
- Effectively managed multiple tasks/priorities within deadlines with little or no supervision.
Education
Associates in Business Management -
New River Community College
Dublin, VA07.2024
Skills
- Contract Management
- Policy / Procedural Development
- Project Management
- Proposal Development
- Compliance
- Negotiations
- Procurement Strategies
- Conflict Management
- Dispute Resolution
- Vendor Relationship Management
- Pricing Analysis
- Sourcing Techniques
- Contract compliance
Personal Information
Title: Senior Subcontracts Administrator
Timeline
Senior Subcontracts Administrator
BAE SYSTEMS
11.2023 - Current
Contracts Manager
EOS NETWORK FOUNDATION INC.
09.2022 - 11.2023
AR/Collections Coordinator
TRACEPOINT LLC.
03.2021 - 09.2022
Buyer/Planner
Kollmorgen
03.2020 - 03.2021
Contracts Administrator
BLOCK.ONE
07.2018 - 03.2020
Accounts Payable Officer
VIRGINIA SHARED SERVICES CENTER
10.2016 - 07.2018
Financial Services Specialist I
VIRGINIA DEPARTMENT OF TRANSPORTATION
01.2014 - 01.2016
Associates in Business Management -
New River Community College