Amy Chandler Lee
Dallas,Georgia
Summary
Experienced Executive Assistant looking to provide comprehensive administrative support to upper level team. Adept at managing calendars, preparing reports, coordinating meetings and event planning. Demonstrates excellent customer service, problem-solving, and communication skills.
Overview
28
28
years of professional experience
Work History
Human Resources Executive Assistant
Ubique Group
08.2023 - Current
- Point of contact for ordering business cards for entire company.
- Participated in Ubique Cares Program: An employee-driven outreach program that identifies local community and charitable needs and offers active, hands-on support.
- Handled incoming and outgoing shipments through FedEx.
- Assisted with onboarding process for new hires, ensuring a smooth transition into the company culture and team dynamics.
- Delivered friendly assistance with new hires throughout the hiring process.
- Supported executives with scheduling, travel arrangements, and meeting preparation to maximize efficiency and productivity.
- Coordinated company-wide events and team-building activities, boosting morale and fostering collaboration among employees.
- Filed paperwork, sorted, and delivered mail and maintained office organization.
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for C-suite team.
- Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
- Scheduled and oversaw maintenance, repair and installation activities of office space within large distribution center.
- Maintained professional and organized appearance at all events, representing the company in a positive light to clients and attendees.
- Managed vendor relationships, negotiating contracts for cost savings while maintaining high-quality services.
- Handled sensitive information with discretion, maintaining confidentiality of company documents and personnel records.
- Organized travel arrangements for executives by researching cost-effective options while accommodating individual preferences.
- Controlled finances to lower costs and keep business operating within budget.
- Cultivated positive rapport with fellow employees to boost company morale and promote employee morale.
- Assisted in the development of presentations, effectively conveying crucial information to stakeholders.
- Scheduled appointments promptly, ensuring optimal use of executive time while minimizing conflicts or cancellations.
- Handled administrative tasks such as expense report processing or invoice reconciliation efficiently; allowing executives to focus on high-priority responsibilities without distraction.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Promoted team productivity by keeping supplies organized and well-stocked.
Executive Administrative Assistant
Coregistics
11.2022 - 05.2023
- Worked as Executive Administrative Assistant to the President of Coregistics.
- Extensive calendar management.
- Coordinated travel arrangements for president and other members of C-suite team.
- Presided over Bi-Weekly executive meetings, including taking and distributing notes and action items and following up with team members.
- Acted as company event coordinator.
- Arranged quarterly board meetings and assisted with presentation materials.
- Supervisor role utilizing Paylocity to manage payroll for general managers.
- Approved expense reports through Concur.
- Reconciled credit card statements for president.
- Assisted with planning and organizing general manager retreat.
- Maintained president's email inbox and responded accordingly.
- Assisted with updating company board decks.
- Assisted with company annual golf charity event.
Executive Administrative Assistant
Genesis Elevator
09.2021 - 11.2022
- Worked as Executive Administrative Assistant to the President/CEO of Genesis Elevator Company.
- Maintained 'gate keeper' role for President along with other C level executives.
- Organized domestic and international travel for President and family members.
- Scheduled personal medical appointments and completed personal errands as requested.
- Utilized Total Services software for accounting.
- Maintained active work and personal calendars.
- Arranged and organized quarterly virtual and in person board meetings.
- Coordinated travel and accommodations for board members.
- Assisted with company functions and events.
- Worked with leadership team to implement new company operating system. This entailed weekly meetings, updating employee scorecards, and ensuring that the President was current on roll out schedule.
- Proctored elevator certification tests and maintained employee education files.
- Organized quarterly Safety Meeting for technicians (facility rental, catered meals, procured OSHA representative for meeting).
- Assisted with family-owned charity organization.
Accounts Payable/Executive Administrative Assistant
RRR Associates
12.2005 - 11.2020
- Worked as administrative specialist to the CEO of a prominent and respected family in Atlanta business community.
- Screened multiple phone lines for executive office.
- Greeted and escorted visitors for scheduled CEO appointments.
- Maintained CEO family business and personal matters with utmost confidentiality and discretion.
- Adhered to a strict deadline policy.
- Coordinated travel arrangements and entertainment for CEO and family.
- Act as special project researcher and subsequent purchaser for executive branch requests.
- Updated and distributed confidential contact sheets for CEO family and business associates.
- Maintained company software Captured History that was utilized to track purchases for make, model, serial number, and warranty information.
- Processed FedEx and UPS packages for shipment within and outside the US.
- Maintained 7 checking accounts, one originating outside the US, which were assigned to various business entities all related to the CEO of the company.
- Accounts payable duties included weekly check runs, creating purchase orders and payment requests and analyzing payables for accuracy.
- Created purchase orders and payment requests.
- Performed monthly audit of CEO personal credit card statements.
- Reconciled bank and vendor statements.
- Compiled archived accounting reports to show allocation disbursements for specific locations and projects.
- Worked intimately with the company aviation department. Various duties included processing expenses for aircraft, reviewing and approving pilot expenses through Concur.
- Provided support with maintaining monthly aircraft upkeep and regularly scheduled inspections
- Tracked pilot flight safety classes, annual over-fly permits and annual FAA health certifications.
Office Manager
Accurate Business Cards
09.1996 - 07.2005
- Served as office manager for a fast paced wholesale printing company.
- Duties included assisting customers with print orders, utilizing QuickBooks for billing and accounts receivable.
- Processed payroll and other HR duties.
- Maintained accurate filing system.
- Weekly bank deposits.
- Ordered printing supplies as needed for shop.
- Assisted with graphic design editing.
- Trained new employees.
Education
Sociology -
Western Michigan University
Kalamazoo, Michigan04.1992
Skills
- Demonstrates proficient verbal and written communication skills
- Performs duties with a thorough attention to detail
- Ability to multitask in an ever changing office environment
- Incorporates time management and prioritization skills to complete daily tasks
- Recognized as a vital team member
- Unwavering resourcefulness
- Extensive Calendar management
- Domestic and international travel arrangement experience
- Proficient knowledge and experience with QuickBooks
- Proficient knowledge of Concur for expense reports
- Performed bill processing through Billcom
- Proficient knowledge of Microsoft Outlook, Word, Excel, and Power Point
- Used Paylocity to manage payroll
- Event planning management
Timeline
Human Resources Executive Assistant
Ubique Group
08.2023 - Current
Executive Administrative Assistant
Coregistics
11.2022 - 05.2023
Executive Administrative Assistant
Genesis Elevator
09.2021 - 11.2022
Accounts Payable/Executive Administrative Assistant
RRR Associates
12.2005 - 11.2020
Office Manager
Accurate Business Cards
09.1996 - 07.2005
Sociology -
Western Michigan University
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