Amy Conway
Summary
Executive Assistant skilled at offering high-level administrative support to senior-level staff. Expert in travel management, expense tracking and schedule coordination. Expertly assists executive team using exceptional communication and organizational skills.
Overview
18
18
years of professional experience
Work History
Executive Assistant
Altiky Vanguard Information Security
03.2018 - Current
- Calendar management, task management and office operations assistance
- Set up and take notes for professional meetings, conference calls, web meetings
- Project management support
- Data entry
- Assist with preparing presentation material and reports
- Developed executive presentations with PowerPoint
- Composed and prepared confidential correspondence reports and other complex documents
- Maintained confidentiality of all corporate, personnel and research matters
- Responsible for coordinating schedules, hotel, flight, and car reservations
- Ensured that travel needs are met within the constraints of the company's travel budget.
Phlebotomist Supervisor
Owensboro Health Hospital
07.2022 - 10.2022
- Communicating with other staff members regarding the status of patient records
- Training new staff members in proper techniques for drawing blood samples
- Ensuring that the lab is clean and always organized
- Explaining medical procedures to patients, answering questions, and providing emotional support during testing
- Exercising discretion when dealing with sensitive information about patients' health conditions
- Working closely with laboratory directors and other supervisors to ensure that work tasks are completed efficiently
- Scheduling appointments, taking samples, and drawing blood
- Keeping record of phlebotomy sticks
- Making time schedule for phlebotomist
- Central processing and admissions of specimens.
Executive Assistant to the President/CEO
Specialty Food Groups, LLC
05.2016 - 09.2017
- Managed executive's calendars and independently scheduled appointments to maximize efficiency
- Prepared company calendar with monthly listings of company social information
- Screened incoming calls and correspondence and responded independently
- Coordinated and arranged complex and detailed programs, events, or conferences by arranging facilities, caterer, issuing information or invitations and controlling event budget
- Directed and prepared records, as agendas, notices, minutes, and resolutions for corporate meetings
- Developed executive presentations with PowerPoint
- Composed and prepared confidential correspondence reports and other complex documents
- Arranged complex and detailed travel plans and itineraries, compiled travel documents, accompanied
- Analyzed and organized office operations and procedures such as filing systems, requisition of supplies, and other clerical services
- Handled retention, protection, retrieval, transfer, and disposal of company records
- Acted as custodian of onsite and offsite corporate documents and records
- Served as corporate office facilities manager to oversee the coordination of building space, allocation, layout, and communication services
- Ordered company uniforms or clothing needed for special events with marketing
- Assisted Marketing and Sales department with company events
- Maintained confidentiality of all corporate, personnel and research matters
- Arranged travel for President and CFO, such as airline, hotels, and car rentals
- Managed corporate cards for President, CFO, and sales team
- Administrator of company accounting system
- Reconciled transactions and reimbursements made with company cards with the sales and executive team.
Executive Assistant/Travel Manager
Rite Rug Co
03.2015 - 03.2016
- Responsible for coordinating travel arrangements for the corporate office as well as our retail store employee travel needs across the eastern US
- Responsible for coordinating schedules, hotel, flight, and car reservations
- Ensured that travel needs are met within the constraints of the company's travel budget
- Ensured to confirm availability plus convey tentative itinerary to respective traveler
- Resolved organization travel related technical conflicts
- Aid in the accounts payable cycle from booking to payment and Corp Card reconciliation
- Assisted Human Resource manager with coordination of company programs
- Prepared and arranged office meetings
- Provided clerical support, opened, and closed office, answered phones/direct calls
- Ordered office supplies for the 50+ retail stores plus corporate office.
Executive Assistant to the President/CEO
Alvis House, Inc
01.2013 - 12.2014
- Planned and coordinated agency's events, corporate gatherings, company retreats
- Coordinated and ran fundraising events, such as: Operation feed, United Way, Company Gala
- Designed and developed promotional materials
- Planned and assisted with conferences related to Alvis House
- Assisted Human Resource manager with coordination of agency's programs
- Composed President letters, reports, type and proofread
- Aided in managing corporate donors, monetary donations to agency
- Prepared and arranged office meetings
- Prepared for trustee meetings, took, and prepared Minutes
- Arranged travel for President and other VP management: registrations for conferences, plane tickets, dinners, meetings
- Provided clerical support, opened, and closed office, answered phones/direct calls, processed mail
- Ordered supplies for office
- Ordered and kept stock of company uniforms.
Academic Administrative Assistant
Ohio Dominican University
08.2012 - 10.2013
- Maintained calendars for the vice president and associate vice president
- Scheduled meeting for various events for each semester
- Planned and coordinated events for campus such as Commencement, faculty dinners, awards ceremonies, trustee, and senior staff meetings
- Oversaw campus events to ensure they run smoothly
- Distributed evaluation sheets to all faculty and students; collected, organized and submitted to an outside company
- Arranged travel for conferences, plane tickets, dinners, and meetings
- Provided clerical support, opened, and closed office, answered phones/direct calls, processed mail
- Ordered supplies for office
- Composed, typed, and proofread letters
- Maintained files for all full time and part time faculty members
- Submitted letters to academic students under suspension or probation
- Updated and posted Academic Affairs calendar
- Kept spreadsheets for each faculty member for their spending account
- Maintained spreadsheets for multiple spending accounts for Academic Affairs office.
Administrative Assistant for the President
Denison University
01.2006 - 04.2012
- Scheduled meetings for various events for each semester
- Kept office calendar for President Office staff, assisted with the President's calendar, kept office calendar for Senior Staff members and Institutional Research
- Assisted with scheduling Trustee campus meetings and prepared in detail: hotel, diners, and meeting attendance
- Collected and assembled material for Trustee Red Book, mailed to Trustee's and assistants, distributed board meeting books to Senior Staff
- Assisted in gathering updated information from Trustees for Roster, updated Trustee directory, and picture directories
- Assisted in preparation for Commencement
- Prepared memos and letters needed for events
- Gathered information needed for commencement brochure
- Scheduled and prepared for meetings
- Aided in any assistance during commencement
- Assisted Institutional Research; clerical support, data entry for Factbook, Peer comparison book, update surveys (US News, Princeton, USDE/NCES), College guidebooks, and other reports under the Director of Institutional Research
- Corresponded with other departments regarding data
- Arranged travel planning for conferences, scheduled meetings, and maintained spreadsheet of budget expenditures for IR
- Maintained IR calendar
- Provided clerical support: opened office, answered phone/direct calls, processed mail received and directed visitors and maintained office files
- Typed office letters, Senior Staff minutes, Proofread.
Education
Dental Assisting -
Licking County Joint Vocational School
Newark, OHHigh School -
Heath High School
Heath, OHPhlebotomy -
Owensboro Community & Technical College
Owensboro, KY2023
Certificate in Gourmet cooking and catering -
Ashworth University
Corners, Georgia2019
Skills
- Expense Reporting
- Business Writing
- Project Oversight
- Presentation Development
- Customer Service
- Social Media Management
- Business Administration
- Staff Management
- Office Management
- Executive Support
- Information Confidentiality
- Meticulous Attention to Detail
- Advanced MS Office Suite
- Attention to Detail
- Event Coordination
- Calendar Management
- Staff Supervision
- Time Management
- Project Coordination
- Document Preparation
- Travel Coordination
- Schedule & Calendar Planning
Timeline
Phlebotomist Supervisor
Owensboro Health Hospital
07.2022 - 10.2022
Executive Assistant
Altiky Vanguard Information Security
03.2018 - Current
Executive Assistant to the President/CEO
Specialty Food Groups, LLC
05.2016 - 09.2017
Executive Assistant/Travel Manager
Rite Rug Co
03.2015 - 03.2016
Executive Assistant to the President/CEO
Alvis House, Inc
01.2013 - 12.2014
Academic Administrative Assistant
Ohio Dominican University
08.2012 - 10.2013
Administrative Assistant for the President
Denison University
01.2006 - 04.2012
Dental Assisting -
Licking County Joint Vocational School
High School -
Heath High School
Phlebotomy -
Owensboro Community & Technical College
Certificate in Gourmet cooking and catering -
Ashworth University