Amy Downey
Manassas,VA
Summary
Seasoned professional with expertise managing all aspects of financial operations. Adept in improving internal controls to mitigate risks and remain in compliance with municipalities and GAAP. Accomplished in guiding financial strategies that contribute to exponential organizational growth.
Overview
28
28
years of professional experience
1
1
Certification
Work History
Assistant Controller
KT Enterprises, Inc
Bristow, VA
02.2015 - Current
- Reviewed and analyzed financial reports, accounts payable and receivable and payroll records to identify discrepancies.
- Monitored daily cash flow, prepared journal entries, bank reconciliations and maintained general ledger.
- Developed and implemented internal control procedures for accounting operations.
- Ensured compliance with Generally Accepted Accounting Principles standards.
- Conducted month-end closing activities such as accruals, amortization of prepaid expenses and other adjustments.
- Identified opportunities to improve processes through automation or improved controls over data accuracy.
- Collaborated closely with various departments within the organization to ensure accurate reporting of financial information.
- Supervised and coordinated assigned audits ensuring accuracy and timely completion.
- Oversaw month-end closing process, prepared financial statements and managed advanced reconciliations.
- Maintained general ledger and chart of accounts, performed complex accounting functions such as journal entry preparation, account analysis, balance sheet reconciliation and preparation of quarterly financial statements.
- Monitored accounting, payroll and financial reporting activities.
- Administered payroll for employees and oversaw corporate payroll reconciliation and tax activities.
- Managed accounting, payroll, and financial reporting activities.
- Supervised month-end close processes and reconciled treasury transactions.
- Produced financial reports and audit documentation to facilitate internal and external auditing.
Accounts Payable Manager
KT Enterprises, Inc
Bristow, VA
03.2003 - 02.2015
- Monitored daily accounts payable activities and ensured compliance with established internal control procedures.
- Maintained accurate records of invoices, purchase orders, and other financial documents.
- Developed and implemented effective strategies to reduce costs associated with accounts payable processes.
- Reviewed vendor invoices for accuracy and completeness prior to payment processing.
- Researched discrepancies between invoice amounts, purchase orders, receiving reports.
- Reconciled monthly statements from vendors and suppliers.
- Prepared weekly check runs for approval by management or executive staff members.
- Conducted periodic audits of accounts payable transactions to ensure compliance with accounting policies and procedures.
- Created detailed reports on aging payables, vendor payments, cash disbursements.
- Collaborated with other departments such as procurement, treasury, and accounting.
- Ensured all payments were made in accordance with contract terms and conditions.
- Assisted external auditors during year-end audit process by providing required documentation.
- Managed credit card programs including issuing cards and reconciling monthly statements.
- Provided guidance to team members regarding complex billing issues or payment inquiries.
- Coordinated the resolution of customer disputes relating to past due invoices or charges.
- Performed ad hoc analysis as requested by senior management or executive staff.
- Reviewed all invoices for accuracy, subsequently resolving various issues.
- Used exemplary communication and interaction skills to build strong working relationships with partners, employees and clients.
- Followed company's strict rules and procedures to maintain data integrity and confidentiality.
- Maintained accurate vendor files and records, ensuring easy access and compliance with auditing standards.
- Implemented and maintained accounts payable software and systems, improving efficiency.
- Coordinated with procurement and receiving departments to resolve invoice discrepancies and ensure proper expense allocation.
- Reviewed and approved large and complex invoices for payment, ensuring adherence to budget and policy.
- Led month-end and year-end closing processes for accounts payable, ensuring deadlines were met and financial reports were accurate.
- Oversaw the reconciliation of accounts payable ledgers to ensure accuracy and compliance with financial policies.
- Managed full-cycle accounts payable process, ensuring timely and accurate payment to vendors and suppliers.
- Analyzed accounts payable processes and implemented improvements to reduce processing time.
- Handled high-volume invoice processing with minimal supervision.
- Reconciled monthly statements and transactions to keep records accurate and current.
- Managed bookkeeping and accounting systems and completed data entry with accuracy and efficiency.
- Coded invoices to maintain organized and accurate records.
- Applied mathematical skills to calculate totals, check figures, and correct problems with physical and digital files.
- Prepared and updated vendor files, tax documents and insurance information.
- Verified, classified, computed, posted and recorded accounts payable data and reconciled daily totals to confirm proper accounting.
- Addressed month-end closing functions for detailed reporting.
- Supported senior leadership by producing month-end closing reports and advising on remittance for quick resolution.
- Calculated month-end accrual entries for trade payables.
- Checked payroll, vendor payments and other accounting disbursements for accuracy and compliance.
- Completed month-end and year-end closings, kept records audit-ready and monitored timely recording of accounting transactions.
Deputy Clerk, Land Records
County Of Fairfax
Fairfax, VA
01.1997 - 03.2002
- Provided administrative support to the court by maintaining records, preparing documents and filing paperwork.
- Assisted in preparing and maintaining official records, documents, and reports.
- Organized the filing system of contracts, deeds, resolutions, ordinances, and other legal documents.
- Reviewed incoming correspondence for accuracy and completeness.
- Ensured that all financial transactions were properly recorded and reported.
- Responded to inquiries from citizens regarding city services or regulations.
- Processed applications for permits, licenses, and other government forms.
- Greeted visitors; provided information regarding city services or operations.
- Performed data entry tasks into computer systems using MS Office Suite.
- Managed the front desk reception area; answered telephone calls.
- Supported office clerical functions using word processing and other software, email and office machines.
- Delivered high-quality customer service through deep commitment to knowledge and performance.
- Received and distributed incoming mail, messages and packages to appropriate individuals.
- Communicated with customers and employees to answer questions or explain information.
- Performed data entry and recordkeeping tasks to track company correspondence and updates.
- Followed confidentiality rules to preserve data quality and reduce potential information compromise.
- Operated cash register to process cash, check, and credit card transactions.
- Answered telephones, directed calls, and took messages.
- Operated photocopiers and scanners, facsimile machines and personal computers.
- Reviewed files, records and other documents to obtain information or respond to requests.
- Copied, sorted and filed records of office activities and business transactions.
- Communicated with customers, employees and vendors to answer questions and address complaints.
- Computed, recorded and proofread data or reports.
- Collected and entered payment data into system, maintaining complete confidentiality and accuracy.
- Opened, sorted and routed incoming mail and prepared outgoing mail.
Education
Associate of Science - Accounting And Finance
Northern Virginia Community College
Annandale, VASkills
- Financial Planning
- GAAP knowledge
- Cash Flow Management
- General ledger accounting
- Accounting
- Payroll Processing
- Sales tax reporting
- Bookkeeping
- Payment disbursement
- Financial statement preparation
- Month-end close
- Bank Reconciliation
- Processing payments
- Accounts payable management
- Commission calculation
- Tax Compliance
- General Ledger Management
- Internal Controls
Affiliations
- I am a voracious reader of fiction and non-fiction
- I love to hike and experience the great outdoors
Certification
I am a notary public.
References
References available upon request.
Timeline
Assistant Controller
KT Enterprises, Inc
02.2015 - Current
Accounts Payable Manager
KT Enterprises, Inc
03.2003 - 02.2015
Deputy Clerk, Land Records
County Of Fairfax
01.1997 - 03.2002
I am a notary public.
Associate of Science - Accounting And Finance
Northern Virginia Community College
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