Amy Gregory

Manage four fellowship programs, which requires skills in organization, project management and people management.

Responsible for accreditation, compliance, educational activities, recruiting, onboarding and offboarding fellows, ensuring they meet all program requirements and supporting their professional development.

This role is highly collaborative, involving coordination with faculty, mentors and external stakeholders, so it demands strong interpersonal and leadership abilities to keep the program running successfully.

I lead the program's operations, am the point person for fellows and serve as a program solver to ensure positive experience for everyone involved.

I oversee timelines, budgets and maintain the program's goals and outcomes.

I ensure compliance with regulatory agencies and maintain thorough documentation of individual trainee and program files. Overseeing and managing compliance pertaining to HIPAA, Boards, ACGME, duty hour requirements, including moonlighting, GME policies and subspecialty organizations.

Negotiates and facilitates program letters of agreements, coordinating the participation of visiting outside rotators.

Prepares for and assists with site visits as well as GME internal reviews and other activities associated with program accreditation.

Sensitive to fellow's religious beliefs, holiday and diet restrictions; celebrating birthdays monthly.

Maintains active membership in applicable national organizations and attends national meetings.

Provides guidance and training to other staff and oversees work of lower-level staff.

Cardiology Department Notary; notarize all physician's and nurses Medicaid yearly renewal forms and other professional forms.

· Maintained physician calendars, scheduled meetings, read, sort and route mail, maintain office files. Assess and triage incoming patient calls. Ensure timely completion and distribution to referring physicians. Oversee scheduling of patient ancillary tests.

· Head Cardiac PET Scheduler; Communicate with referring physicians to obtain medical necessity and prior authorizations.

· Department Notary; notarize all physician and nurses Medicaid renewal forms for billing, as well as other professional forms and power of attorney forms for patients on the Cardiac Critical Care Unit.

· Maintain physician calendars. Prepare and distribute agendas. Make all travel arrangements. Prepare all T&C reports. Transcribe and edit meeting minutes.

· Compile information for reports, publications and correspondence. Maintain confidential grant budgets. Furnish factual reports on special projects and status of account ledgers.

· Read, sort and distribute mail. Maintain office files and supplies. Assess and triage incoming calls. Transcribe patient correspondence. Ensure timely completion and distribution to referring physicians.

· Oversee scheduling of patient ancillary tests. Obtain prior authorizations. Involved with the publication of four books; including transcribing all interviews, gathering photos, meeting with the publisher to ensure proper chapter and photo placement, obtaining payment and distribution.

· Business Owner

· Transcribed all patient correspondence for area physicians

· Transcribed general and patient correspondence and abstracts. Ensure timely completion and distribution to referring physicians. Compose and respond to routine and non-routine correspondence. Complete medical insurance forms for patients.

· Manage physician's non-patient calendar.

· Assess and triage incoming calls. Communicate medical information to patients and other callers, as directed by physicians, nurses and administrative staff.

· Secure airline and lodging reservations for work related travel for physicians, nurses and administrative staff. Submit and monitor physician professional expense receipts.

· Receive and direct visitors, company representatives and patients.

· Copy and distribute correspondence and other documents. Collect, sort and distribute mail.

Responsible for all office duties including, performing EKG’s, weighing patients, answering phones, typing, appointment scheduling, computer data entry (Windows), referrals, filing, billing and posting payments, ICD-9 and CPT coding.

Prepare medical records for daily schedule for two offices. File dictation and other correspondence into medical records. Copy records for patient referrals and third party requests. Perform errands for the office. Perform secretarial duties for seven physicians. Answer phones.

Verify and update patient account information and insurance coverage. Schedule patient appointments. Counsel patients regarding surgery and other charges. Collect payment for daily charges and outstanding balances. Discuss payment arrangements with patients. Contact insurance companies to pre-authorize surgery. Maintain and balance cash drawer. CPT and ICD-9 coding.

Machine transcription. Answer phones. Computer data entry (Windows). Greet and weigh patients. Appointment scheduling. Referrals, filing, photocopying and mail.