Summary
Overview
Work History
Education
Skills
Timeline
Generic

Amy Halstead

Ashburn,VA

Summary

Dedicated administrative professional with successful experience in fast-paced office settings. Hardworking team player with expertise in completing various clerical tasks and offering staff support. Responsible, punctual and productive professional when working with little to no supervision. Solid organizational skills, problem-solving ability and demonstrate ability to manage simultaneous projects and meet deadlines. Strong work ethic, reliable, positive disposition and excellence in communication and customer service.

Overview

20
20
years of professional experience

Work History

Sales Associate

Alpine Ski Shop
11.2021 - Current
  • Assisted Manager with clerical duties, point of sale, restocked products, created merchandising displays, received shipments and assisted with keeping the store organized and clean.
  • Assisted customers with locating proper and technical products for their specific needs, wants and price points.
  • Gained repeat business by providing excellent customer service and helped to facilitate special events.

Accounts Payable/Expense Report Specialist

Maximus (Contract)
09.2019 - 02.2020
  • Worked with Deltek and CostPoint accounting systems.
  • Reviewed expense reports to ensure they were Government compliant.
  • Collaborated on restructuring the Employee Handbook to ensure that employees were well informed of proper guidelines to create an expense report.
  • Reached out to employees if expense reports did not meet Government policy and guided them to correction and worked closely with the Travel Department to establish that all proper documents were obtained for auditing purposes.
  • Ran daily reports to provide employees with a timely reimbursement for expenses.

Accounts Payable Specialist

General Dynamics (Contract)
02.2018 - 06.2019
  • Worked with CostPoint and OnBase accounting systems.
  • Processed invoices, updated vendor information, stop and reissued payments.
  • Ran weekly check runs and assisted with monthly and quarterly closing.
  • Contacted vendors to correct discrepancies with invoices and update W-9/W-8's.
  • Worked with Project Managers to ensure accuracy with requisitions and payments.

Accounts Payable Specialist

Harris Corporation
09.2015 - 08.2017
  • Worked with the Supply Chain Managers to resolve pricing and quantity differences between purchase orders and invoices, reconciled invoices to AP voucher, edited invoices in Costpoint, and created weekly check runs.
  • Vouchered up to 100 invoices per week, including 2-way and 3-way matches.
  • Received and processed non-PO and PO invoices via CostPoint and monitored the Accounts Payable mailbox to ensure emails are researched and responded to in a timely manner.
  • Ensured sale tax is properly recorded or accrued.
  • Processed weekly check runs for 3 subsidiary companies.
  • Including processing emergency check requests.
  • Processed and entered cash accounts into CostPoint and tracked bank deposits and check discrepancies and reconciled credit cards.
  • Also, established and maintained spreadsheets on a weekly basis to track the payments for utilities, leases and facility support services.
  • Ensured the accurate coding and processing of all accounts payable in CostPoint and employee expense reports in Concur and supported and assisted with monthly, quarterly and year end closings.
  • Cross trained within the financial team to better understand the fundamentals of the financial structure and apply best practices and was promoted from Financial Assistant to Accounts Payable Specialist within the first year of employment.

Office Assistant

DPR Construction (Contract)
06.2015 - 09.2015
  • Amended and maintained filing systems, answered multiple phone lines, sorted and distributed mail, created shipments, updated employee contact information, and provided back up for other administrators.
  • Provided support to the accounting department by scanning documents, electronic filing, processing confidential documents and ensuring that information was distributed to proper departments.
  • Reviewed and reconciled purchase orders.
  • Monitored and reconciled checking accounts and petty cash.
  • Supported the Office Manager and Event Manager to ensure proper office guidelines and budgets were met and took inventory, ordered and stocked office supplies and hardware/software.

Executive Assistant

Booz Allen Hamilton
09.2005 - 07.2012
  • Provided administrative and logistical support to VP, Principals and Senior Associates in the Biometrics, Analytics and Cyber team, as well as the general office.
  • Including scheduling, expense reports and travel arrangements.
  • On-boarded new hires through HRIS, assigned offices and special ordered supplies and computers.
  • Coordinated awards, administrative committees, and created and implemented a new division-wide process for employee annual reviews.
  • Received awards for my support to my team during proposal work and received a promotion from a Level II to Level III, as well as provided support to a Principal who was promoted to Vice President.
  • Coordinated many successful events for my team of 100+ coworkers, including creating a budget, working with vendors, organizing catering, décor and audio-visual equipment.

Office Assistant

Handysoft Global
11.2004 - 06.2005
  • Provided administrative and logistical support to general office and executive level support to VP of Sales and project support for sales operations, professional services and marketing departments including sales order fulfillment and organization of company functions.
  • Identified office needs and controlled inventory of supplies and maintenance of equipment and revisited and renegotiated existing vendor accounts to provide cost-effective services.
  • Maintained central filing system and overall organization of office resources and arranged travel and itineraries for 30+ staff members and business associates.
  • Reconciled all credit cards, travel purchases and expense reports, processed purchase requests and payment vouchers for accounts payable department.

Education

Art: Painting and Printmaking

Virginia Commonwealth University
Richmond, VA

Studies in Liberal Arts

J. Sargeant Reynolds Community College
Richmond, VA

Studies in Liberal Arts

Northern Virginia Community College
Annandale, VA

Skills

  • Software: MS Office 2010 and Office 360, Google Docs, Word, Excel, PowerPoint, Teams, Zoom, HRIS, Deltek, CostPoint, Concur, Slack, Oracle, OnBase, SharePoint, Adobe Photoshop, Constant Contact
  • Office: Filing, faxing, copying, typing 50wpm, scheduling, domestic and international travel arrangements, internet research, expense reporting, full cycle accounts payable, contract preparation, office coordinating, meeting logistics, event planning, graphic design, employee and client liaison

Timeline

Sales Associate

Alpine Ski Shop
11.2021 - Current

Accounts Payable/Expense Report Specialist

Maximus (Contract)
09.2019 - 02.2020

Accounts Payable Specialist

General Dynamics (Contract)
02.2018 - 06.2019

Accounts Payable Specialist

Harris Corporation
09.2015 - 08.2017

Office Assistant

DPR Construction (Contract)
06.2015 - 09.2015

Executive Assistant

Booz Allen Hamilton
09.2005 - 07.2012

Office Assistant

Handysoft Global
11.2004 - 06.2005

Art: Painting and Printmaking

Virginia Commonwealth University

Studies in Liberal Arts

J. Sargeant Reynolds Community College

Studies in Liberal Arts

Northern Virginia Community College

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